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'Default Tracking Categories for General Ledger Accounts' has been merged into this idea

For small businesses: Accounting features

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Chart of Accounts - Assign a Tracking category

Automatically assign a tracking category to a chart of account code, so when costs are billed against the account code, it also automatically assigns those costs to a default tracking category

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Kerry Harben shared this idea  ·   ·  Report…  ·  Admin →
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Not in pipeline  ·  AdminKelly Munro (Community Manager, Xero) responded  · 

Hi team, we've been following the conversation for being able to assign a tracking category to each account in the Chart of Accounts, and we appreciate everyone here who's taken time to share their feedback.

We understand manually assigning tracking categories to every line of a transaction is time-consuming and can lead to errors. 

While not the direct idea asked here, it may help some to know that you can set a default account and tracking on individual contacts. On the flip side once transactions have been entered Find and recode is another feature that could possibly be useful to some here (however we'd recommend checking in with your advisor and testing in the demo org, before using in your own). 

We want to be transparent with you here that though this idea has been carefully reviewed, like other areas of Xero the Chart of Accounts page initially needs work under the hood to enable new functionality like you're asking, and this isn't in our plans for the time being. 

We sincerely thank you for your feedback, and will continue to track how the votes on this idea trend. If there are any updates to share we will let you know, here. 

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  • Mark Stockwell commented  ·   ·  Report

    Ability to allocate a default Tracking Category to a general ledger code.

    Purpose: E.g. we have 3 divisions in our company and need to perform a profit and loss on each division. These accounts are populated by 3 3rd party apps (Woo Commerce, EasyCars, Workshop Mate) which makes it time consuming to go through each imported transaction and allocate a tracking category. If we allocated the migrated transactions to a unique account with a set default Tracking Category, we could perform the profit and loss by tracking category.

  • Neville Reid commented  ·   ·  Report

    Some charities maintain separate bank accounts for each fund. This works well where different staff/volunteers have delegated authority over specific funds, e.g. an outreach activity or youth work. It would be SO helpful for coding payments/receipts, if Xero would allow us to set default funds (tracking categories) according to the bank account. This is for coding payments directly from the bank statement, where Xero invoices or bills are not used.

    Yesterday a client explained why she leaves so many transactions unassigned to tracking categories (funds) – she expected that Xero would do it according to the bank account. I think that is a fair expectation.

    Although I'm suggesting that we should be able to set this up manually, it could also help if the AI coding algorithm would learn from the bank account as well as the contact/ transaction description etc.

    ADDENDUM: I don't know why this has been merged into a rather different suggestion about default tracking categories according to account code. It's not the same.

  • Keren Manser commented  ·   ·  Report

    I would love to be able to assign tracking codes to service codes or contacts, so we can group sales by location, without manually adding the tracking code to each imported invoice.

  • Rachel Peckover commented  ·   ·  Report

    This is something we really need as we have to go into each line on all imported invoices (and there are a lot, which is massively time consuming, as when you import bulk invoices you expect them to be assigned everything they need at that point of being able to approve and i mean everything automatically assigned in bulk) and assign a fund code which is ridiculous if you could just assign a chart of account code with a funding code that would be amazing!

  • Justin Lillecrapp commented  ·   ·  Report

    This is essential for reporting purposes for several clients. If we could assign a tracking category to accounts would be a huge time saver.

  • Emily Meese commented  ·   ·  Report

    Yes please as we have quite a few account codes specifically set to a tracking category already and I'd really like to be able to assign those a tracking category. Without this I'm not sure I'll use tracking categories because it'll be double work every time.

  • Jamie Loeb commented  ·   ·  Report

    Currently the only way to add Class is on each transaction. It would be better to have Class as a field in the Chart of Accounts. That way when adding an account we can assign a class. This will allow one person to enter class and not have to worry that someone errs when entering a deposit or invoice (sale or purchase)

    That will allow Xero to run a sub-P&L's using the Class on an account level and not transaction level.

  • VIKKI COULING commented  ·   ·  Report

    This would also be useful in projects, we have four different types of projects and apart from the project name no other fields to assign more information or categories

  • Tess Brough commented  ·   ·  Report

    This would save us and our clients so much time when doing Bank Rec

  • Sharon Nolan commented  ·   ·  Report

    Essential for efficient financial reporting, including forecasting, budgeting and actual reports.

  • Lizzie McLaughlan commented  ·   ·  Report

    Absolutely need this feature, would cut down processing time dramatically.....please :)

  • Lorianne Gay commented  ·   ·  Report

    I would like to assign a tracking category to a specific account, just like you are able to assign a VAT category to an account, so the VAT treatment is automatic and you don't have to fix things at a later stage due to human error and the wrong tracking category was selected when the transaction was processed.

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