For small businesses

865 results found

1. Projects: Include labour costs from Gusto integration

   I need to be able to track all my project expenses, including labor costs, for each project. All the labor data is already in Gusto, my payroll provider. Currently I have to create a report in Gusto then manually enter the data in Xero. I also have to manually maintain two lists of the same projects: one list in Xero, and one list in Gusto. I would like the Projects in Xero to synchronize (two way) with the Projects in Gusto. I would also like to be able to pull (or synch) the project labor cost from Gusto to Xero.

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   submitted  ·  2 comments  ·  Payroll  ·  delete…  ·  Admin →
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2. payroll - change the look back to the way it was (where you can see things at a glance)

   I just updated the employees to STP2 and it has gone from a nice clean format where I can view everything at a glance to a horrible, lots-of-white-space, format now where I have to continuously scroll down to see the information. This new format looks terrible and creates more work for the user! This includes both the timesheet approvals page, and the Employee information tax / employment info pages.

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   0 comments  ·  Payroll  ·  delete…  ·  Admin →
   not planned  ·  AdminEthan M (Admin, Xero) responded

   Hey Rachael 👋 thanks for sharing this suggestion.

   
   

   To be transparent, we have no plans to revert the changes made to the Payroll screens.

   
   

   These updates are part of “Building on Beautiful”, the work we’re doing to improve the foundations.

   
   

   As every part of Xero starts to look and feel the same, it will be easier to make other important changes.

   
   

   These improvements have already allowed us to deliver highly requested features such as Payroll History, and support for STP2.

   
   

   You can read more about that on our ‘Building on Beautiful' page.

3. Global Pay Run - Ability to select payable account for Deductions, Taxes and Post-tax Deductions pay types

   The feature request is to allow the defining of current liability accounts for pay items with pay types set to Deductions, Payroll Taxes, and Post-tax Deductions. This will enable the tracking of payroll source deductions and taxes necessary for remittance reports to the tax authority (such as EI, CPP and income taxes for T4 and T4 summary completion in Canada).

   There are two ways I believe Xero developers could achieve this goal.

   Below is an explanation of what currently happens during pay runs:

   For pay items with a pay type set to Wages, Allowances, or Non-taxable Allowances, the journal entry is credit Wages Payable the amount of net pay and debit the expense account defined when setting up the pay item. A separate pay stub is created for each employee that acts similar to a bill but is not editable. You must void the pay run and recreate if an error was made.

   For pay items with a pay type set to Deductions, Payroll Taxes, Post-tax Deductions, or Employer Contributions, the journal entry is credit Accounts Payable for the full amount and debit the expense account of the expense account defined in the first pay item selected from the group above on the paystub, with exception of Employer Contributions which you can define the expense account when setting up the pay item. Xero will create a separate bill for each of these pay items in the name of the Contact defined when setting up the pay item.

   To void a pay run, you must first remove all payments applied to bills or pay stubs related to that pay run. Voiding deletes all pay stubs and bills created for that pay run.

   The first strategy would be to select a different accounts payable account for the pay items Deductions, Payroll Taxes, and Post-tax Deductions in the pay item settings.

   The second strategy would be to allow editing of the bills.

   I recommend the first strategy as the voiding logic would have to be changed as much. But this doesn't resolve the issue of having to void the whole pay run if you want to make a change of which account the transactions are posted to.

   The feature request is to allow the defining of current liability accounts for pay items with pay types set to Deductions, Payroll Taxes, and Post-tax Deductions. This will enable the tracking of payroll source deductions and taxes necessary for remittance reports to the tax authority (such as EI, CPP and income taxes for T4 and T4 summary completion in Canada).

   There are two ways I believe Xero developers could achieve this goal.

   Below is an explanation of what currently happens during pay runs:

   For pay items with a pay type set to Wages, Allowances, or Non-taxable Allowances, the journal… more

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   0 comments  ·  Payroll  ·  delete…  ·  Admin →
   not planned  ·  AdminKelly Munro (Community Manager, Xero) responded

   Thanks for sharing and engaging with Product ideas. While we understand wanting to see improvements to Global Pay Run, however as you may have recently read -

   We’re making some changes to help you manage your payroll more effectively;

   - From 23 July 2025 Global Pay Run will become read-only. You'll still be able to see all your past payroll information, however you will not be able to process any new pay runs after this date. 

   - Global Pay run will be retired after April 2026, at which point you'll no longer be able to access pay run. 

   With this update we want to be upfront here that we don't have any intentions of further developing Global Pay Run, and will close this idea.

   For AU, NZ or UK businesses we have Xero payroll which is specifically tailored to your regions unique requirements. You can see more information of the plans this is available on our website, and reach out to our Xero Support team if you need any help transitioning. We also have multiple payroll app partners that integrate with Xero and you can review through our Xero app store.

   Thanks for sharing and engaging with Product ideas. While we understand wanting to see improvements to Global Pay Run, however as you may have recently read -

   We’re making some changes to help you manage your payroll more effectively;

   - From 23 July 2025 Global Pay Run will become read-only. You'll still be able to see all your past payroll information, however you will not be able to process any new pay runs after this date. 

   - Global Pay run will be retired after April 2026, at which point you'll no longer be able to access pay run. 

   With this update we want to be upfront here that we don't have any intentions of further developing Global Pay Run, and will close this idea.

   For AU, NZ or UK businesses we have Xero payroll which is specifically tailored to your regions unique requirements. You can see more information of… more

4. Gusto Payments

   When Gusto is integrated with Xero, a bill is synced into Xero with the proper allocations of payroll related costs between wages, benefits, taxes, etc. That bill seems to work just fine. However, each time there is a bill synced into Xero, a user must manually mark that bill as paid by taking the amount from Gusto's payroll confirmation for Net pay and Taxes paid and entering each as a partial payment on the bill. Since the info is known, why can these payments not be synced into Xero as well? That would save manual steps each time a payroll is run.

   When Gusto is integrated with Xero, a bill is synced into Xero with the proper allocations of payroll related costs between wages, benefits, taxes, etc. That bill seems to work just fine. However, each time there is a bill synced into Xero, a user must manually mark that bill as paid by taking the amount from Gusto's payroll confirmation for Net pay and Taxes paid and entering each as a partial payment on the bill. Since the info is known, why can these payments not be synced into Xero as well? That would save manual steps each time a payroll… more

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   0 comments  ·  Payroll  ·  delete…  ·  Admin →
   not planned  ·  AdminEthan M (Admin, Xero) responded

   Hey Andy, thanks for sharing your idea!

   
   

   Whilst Gusto is our preferred payroll partner for the US, Xero doesn't develop or manage the integration. If you'd like to share your feedback around their Xero integration, I'd recommend chatting directly to Gusto. You can use their Contact page to reach out directly.

5. Unpaid leave

   Currently there is no option for unpaid sick leave for an employee. It is important to record unpaid leave taken accurately and also display this on the payslip.
   When adjusting the hours paid or work to ensure an employee does not go into a negative sick leave balance, it does not show as unpaid leave on the payslip or reporting.
   A negative sick leave balance should not be automatic, it should be a prompt and choice as to whether the business wants to risk paying sick leave in advance of entitlement.
   Leave without pay and Unpaid sick leave should always be options in any payroll system and need to reduce the amount payable when approved as leave taken

   Currently there is no option for unpaid sick leave for an employee. It is important to record unpaid leave taken accurately and also display this on the payslip.
   When adjusting the hours paid or work to ensure an employee does not go into a negative sick leave balance, it does not show as unpaid leave on the payslip or reporting.
   A negative sick leave balance should not be automatic, it should be a prompt and choice as to whether the business wants to risk paying sick leave in advance of entitlement.
   Leave without pay and Unpaid sick leave should… more

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   0 comments  ·  Payroll  ·  delete…  ·  Admin →
   delivered  ·  AdminEthan M (Admin, Xero) responded

   Hey team, thanks for suggesting this one!

   
   

   Xero comes with some default leave types already created, however if these don't suit your business' needs, you can follow the steps in our 'Add additional leave types and assign them to your employees' article to create some new ones. 

   
   

   You'll have the option to create paid or unpaid leave types, these can then be assigned to employee's with a relevant accrual type.