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This function would help me as we don't pass the expenses onto the client, we use the expense function to allocate it to the project, not all our staff are able to run reports but they can all see a project, by allocating the expense to this the Project Manager is able to keep track of costs without running a report,by marking all of these as paid the figure would be in 'time and expenses' and not in 'to be invoiced' to mark all of these as sent to client takes me hours each week.

I struggle to understand how this function is not a straightforward fix to ship. It would save us hours each week as we need to mark invoices sent to our customers from our ERP system when it hits zero.

Our xero file is integrated with Rechargly who manage our clients subscription invoicing. Each month Rechargly auto send out all of the subscription invoices to our clients and we need to be able to mark those as 'sent' and doing this in bulk would improve efficiencies. At the moment we are using a work around by 'printing the invoices to a pdf doc' which then asks us if we would like to mark them as sent.

We do not raise invoices from Xero but we approve and send statements from Xero and we need reminders. Reminders are not sent for invoices that are not marked as sent, so we need an option to turn on automatic marked as sent, or at least be part of the approval process, we can not go back in to every invoice just to tick this box.

I came across this thread while googling to set up multiple invoices as sent. Our invoices are generated by Ostendo and the data passed to Xero.

Very much agree with this.

We send our invoices out through Simpro but need Xero to have them marked as sent for the reminder function to work.

At present, I have to either access and tick every invoice separately or I highlight all the invoices on that page and have to choose 'print' and then 'mark as sent' and quickly hit cancel in the hope that it won't create yet another useless PDF to clog up my downloads folder.

This could be so nicely avoided by simply having the function 'mark as sent'.

Not holding my breath though because I've been trying to get Xero to fix an issue we're having since 2024 and apart from platitudes and them just closing the case without resolution so I need to re-open it when enough customers have complained nothing's been happening on that one either.

We don't send all invoices out as some invoicing is done through other apps, however the invoices still need to be there. Could there be a button on the screen listing invoices to mark an invoice as sent without having to go into the invoice or to print it.

Thank you Debbie Forman.

Shame there isn't a like icon for user comments!

Thank you to Debbie Forman for her tip about selecting all the invoices to be marked as sent under the invoices tab, then hitting the print button and printing them to a pdf to be deleted later. This has worked for me.

Totally agree with the comments! When will Xero update the Invoices awaiting payment section to include a tab to mark all ticked invoices as SENT?

this is a very critical update needed for our business. we will seriously consider switching to an alternate if this is not enabled soon

Our ERP system CIN7 Core does not map well to marking invoices as 'sent' in Xero. Currently I have go in to every single invoice to mark them as 'sent'. If I don't do this, automatic payment reminders don't work! This is very time consuming. I sometimes have 300 invoices per day, each invoice takes 15 seconds to load & mark as sent. Do the maths.

The integration from Lightspeed should enable the 'sent' box automatically. Lightspeed developers told me that there is a field in the integration and that needs to be set to 'TRUE' as it's currently set to 'FALSE'.

Try this - click on Invoices Awaiting Payment tab, check the boxes on the left that you want marked as sent, click Print and select that you want them marked as sent. It will prepare the invoices by creating a pdf that you can then delete - let me know if it works?

Absolutely agree with the previous comments. When sending invoices outside of Xero and then using the import function, we should be able to mark as sent in bulk so we can use the auto reminders functionality.

I totally agree with Paul, we use a 3rd party software for invoicing and I assumed automated reminders were being sent in Xero only to discover unless they are marked as sent they dont get a reminder. We deal with hundreds of invoices a week so far too time consuming to mark them sent 1 by 1.

Better than this would be ability to bulk update the status of invoices to 'Sent'. This would be useful where a 3rd party intergration is passing the invoices to Xero.
The problem currently is that automatic reminders cannot be sent for invoices not 'sent' via Xero which means that we cannot use some really useful Credit Control functionality in Xero.