User role - Public view ( GDPR SAFE )
I’d like to propose a “view-only” feature that would be fully GDPR-compliant and suitable for organisations that manage sensitive financial information—such as block management companies handling residents’ funds.
The idea is to allow every shareholder or resident to view the accounts and understand where money is being spent, while ensuring that all personal data is hidden. For example, where an individual apartment appears in the ledger, identifying information would be removed. To avoid jigsaw identification, each apartment could be linked to a classification matrix—for instance, showing it as a two-bedroom unit paying $2,000 per year—without revealing the resident’s identity. This would give shareholders full transparency while maintaining GDPR-level privacy protection.
This feature could also be extremely valuable for public-sector transparency. For example, it could allow the public to audit accounts for local government bodies or organisations receiving large public grants. A published web link could provide controlled, full access to view spending data, with personal information automatically censored. Additional options could allow spending to be tagged by location, so the public can clearly see how much money is being invested in specific areas.
Overall, the feature is intended to give anyone with a legitimate interest full visibility into the accounts, while automatically masking all personal information to ensure privacy and GDPR compliance.
Thanks for sharing your idea. We appreciate you outlining how a GDPR-compliant view-only feature could support transparency for organisations like block management companies and public sector bodies.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.