Bank Reconciliation - Indicate if a bill has an attachment when reconciling
We all know that legally we have to have a receipt for each transaction, it would make life (and my brain) so much easier if on the reconcile page when it shows up as green (for an existing matched bill pending) that it would be a different colour if that bill had an attachment on it so I wouldn't have to check before pressing the 'ok' button. A simple one but something that would save so much time and surely the programming to match for the green can be amended to identify an attachment on the bill.
Clare Brooks
shared this idea
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Simon Cooke
commented
Feature request: Require bill/receipt attachment before bank reconciliation
I would like the option to enforce a file attachment or receipt requirement before a bank transaction can be reconciled.
Specifically, an optional setting at the organisation or user role level that prevents clicking “OK” on the bank reconciliation screen unless at least one file is attached to the transaction. The setting could be based on transaction value too - only enforced for transactions $50 or higher in value, for tax compliance.
This would be very useful for audit compliance, expense control, and reducing follow-up work chasing missing receipts across different staff / users. Many businesses already require receipts for all +$50 spend, but Xero currently relies on manual process discipline rather than system enforcement.
Ideally this could be configurable, for example:
- Enable or disable per organisation
- Apply only to spend money transactions, or above a dollar threshold
- Optional warning vs hard block
This feature would significantly improve bookkeeping accuracy and internal controls, especially for teams with multiple staff submitting expenses, and in the modern day context of automation, bank rules, auto-reconcile, and draft bill email forwarding.
thanks.
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Phil Hamilton
commented
or filter a list of bills/expenses with no attachments would be good also