Enter your idea

I am delighted that we now have the capability to add attachments to our Purchase Orders and Quotes. However, while Quotes and Invoices offer the option to include attachments when sending, this feature is not available for Purchase Orders.

Being able to send attachments directly with Purchase Orders would significantly reduce the time and effort required, as it would eliminate the need to process the Purchase Order through Xero and then send a separate email with the necessary attachments. Implementing this feature would be incredibly beneficial and greatly appreciated.

Thank you!

For small and large businesses having this feature would be a valued advantage, not only for adding quotations but especially for contraction and railway industries wanting scope of works added to the purchase orders.
To be able to see this when receiving the purchase order would save the recipient so much time and as our client base is mainly small sub-contractors might enable them to use the same accounts system.

This will save our estimator and sales lives

We will be happy to see the attachment function for quote and po.

As the construction company, whenever we send out Po and quote, we need to attach drawing.

We are desperate for the attachment function of PO and quotes.

Thank you.

We use an API to send over PO that have an attachment, and we need to keep that fee note when creating the bill, work around is too long and slow us.

Totally with @Dean Jenkins on this one...

I'd like to add to the stated Purpose for the idea here - it's not just additional specifications that may need to be sent, it's the actual orders. Xero is not order processing software, nor should it be. It does accounting. Orders are generated by all sorts of other software and the product database needs to be integral to those systems, not the accounting software. Otherwise you're faced with running duplicate product databases, which never works.

However, as has already been pointed out here, you need to send the order and the Purchase Order from Xero together, otherwise the functional and legal integrity is lost.

You don't have to be a techie to know that there is a real block in Xero thinking here. Attaching the document to the PO is already there, as is the ability to send the PO - it makes no sense not to be able to send the PO with the attachment it already has. Just like you can for an Invoice.

I'm sure the tech department could sort this in 5 minutes. It's obviously a question of management will.

Re the response from Xero (Kelly Munro, 13/3/23):
To say that the team is focussed on updating Purchase Orders, but not doing this easy, urgent and hugely requested update, is completely nonsensical.

That response is over a year old now. Please can someone from Xero come up with something positive to say about this.

Thank you.

Kelly, What sort of timeframe is this update?

Its a shame this is not going to be done anytime soon it really makes purchase orders useless. :(
Reading all past comments it is hard to believe that something hasn't been done about this before as it looks like we all find it a critical part of purchase orders.

Couldn't agree more Sunny Gill!

People (Your paying customer base) have been requesting this for YEARS!!!!

Unfortunately, Xero don't seem to care about their current customers, they just want to make it look pretty to attract more customers. The new customers will inevitably be unhappy with the product once they find out all the basic accounting features it should have, are non-existent and there are no plans to fix the inadequacies.

People (Your paying customer base) have been requesting this for YEARS!!!!

You charge so much money every month for your subscriptions - why can't you just pull your finger out and fix this CRITICAL issue?

We have been an early adopter of Xero in 2016 and have been waiting to be able to attach and email documents with our Purchase Orders since that date. We are a Meat Export Processing business and so the whole accounting system is based on Buyer Created Invoices (BCI's) and using the purchase order module is the only way we can produce these, but the added work to send documents separately is extremely detrimental to the whole Xero experience.

This is a critical Addition to the purchase order element.
If you are unable to send drawings or specifications with a purchase order, it brings into question issues arising of production errors in the case of a dispute. You need to prove, the order and drawings/Spec were clear at the time of order. They have to be clear and evident on the same documentation to ensure they are a legally binding document. This is only proven if the purchase order and its contents and attachments are clearly together in one email. This has massive legal implication. DONT IGNORE THIS>

I agree with the other comments here. I need to send attachments to the 400 plus vendors I work with each month. I went to another service because I couldn't get the things I need from Xero. Don't get me wrong, I love most of what Xero has to offer, but this is something that causes hours of extra work if I have to send the attachments to each one via email instead of the PO.

It's ridiculous that more than a year has passed and this still isn't done. Why can attachments send from almost every other transaction, but purchase orders aren't available?

Hi Kelly
when is it planned for xero to plan updating Purchase Orders? i agree with Craig Hess comment below. I'm no tech expert but i do understand that this is a fairly easy process to obtain being able to attach a file to POs it affects me daily!!! and very frustrating.
thank you for your reply on this.....

It is with deep-seated frustration and disappointment over the recurring issue of delayed response and lack of progress concerning the redesigning of your Purchase Orders to enable the ability to include attachments when emailing, an extremely basic and simple operational element of your application (which is available in other systems of your software).

The recent response I received from you is disturbingly identical to the one I received years ago when I initially raised this concern. It is inconceivable and utterly unacceptable that a decade has elapsed without a tangible development in the scope of works for this element. In a domain as dynamic as technology, such delays are not only atypical but also alarming.

Moreover, there appears to be a presumption that your users, including us, are oblivious to the conspicuous lack of enhancements to this element over this extensive period. This grossly underestimates our knowledge, insight, and vigilance as users of your application. It is both disrespectful and dismissive.

We, as users and stakeholders of your application, are deeply invested in its growth and improvement, and we remain acutely aware of its evolution. We demand transparency and prompt updates on any developments that directly impact our user experience.

This situation is untenable and requires immediate and substantial corrective action. I insist on a swift and satisfactory resolution to this issue. Do not mistake our patience for passivity; we expect and deserve better.

When I am emailing purchase orders, the email does not include attachments like when sending sales invoices.

I for one think this should be a feature! We often have quotes from suppliers that would make sense to attach to our PO when we send it to the supplier as an order. Keeps it all nice and tidy.

Id like to know what the point of the upload a file in the current PO is if the system cant do anything with the file?

Hi Xero, I have a client that generates approx 40 purchase orders per month and needs to send attachments with all of them. Can you please put this on your radar to provide this as a feature.

My client is a retail building supply store that sends purchase orders to suppliers and needs to provide plans, dimensions, and architect drawing details.
Purchase orders are sent via Xero, but we need to send the additional information separate and this information can get lost.
To be able to submit this information with the purchase order would eliminate this issue.