Email Settings - Specify date/time to send transactions
Ability to specify date/time when users’ want to send emails from Xero.
Purpose: So clients/customers can receive the email during the working hours and not at random time.
AdminXero Team
(Admin, Xero)
shared this idea
Appreciate your input here, everyone. Our team is looking into this idea however, they don't have any dates planned on when they’ll develop the ability to schedule emails.
Totally understand how this feature could benefit your workflow though, being able to schedule an email to send during acceptable hours, so you don’t have to remember!
Rest assured that our eyes are on the ground monitoring your feedback and votes here, so please keep adding them in this thread. For the time being, I’ll move this idea into ‘Under review’ status. And if there's any movement, we'll make sure to come back here and let you all know.
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Shaan Lessons
commented
Scheduling just like gmail does would be fantastic!
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Lisa Tong
commented
100% would be a fantastic update!
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Shaan Lessons
commented
Simply be able to schedule any invoice on a specific date and time.
There is already a feature request for repeating invoices but small businesses often have single emails/invoices to send and it would be great to schedule one-off emails.
Eg. It is the 30th of November and you have a non-repeating invoice that will be due on December 15th and you would like to send it on the 8th of December. It would be nice to be able to schedule it be sent out on the 8th automatically and not have to log in again on the 8th to send it. It would be great to schedule it.
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Freya Pieroz
commented
I would dearly love to be able to create December 2023 invoices before Christmas to be sent on the 2nd January, so that I wouldn't have to come back from holidays early just to ensure continuity of cashflow later.
I'd also dearly love to be able to create the payroll that's due for automated payment during the EOY break before I left to visit family, and have the payslips send on the day that it's scheduled for payment! It's not a break if I have to log in to send payslips, it's technically illegal in Australia for payslips to be sent that early (under the Fair Work Act 2009 they must be sent within 1 working day of the date of payment), and it's definitely illegal for them to be sent after I get back from holidays.
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Tara Bendeich
commented
Option to set the time (as well as day) that invoice reminders are emailed out. At the moment emails will be sent just after midnight which is inappropriate for customers (if they don't have their email alerts set to silent).
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Tara Bendeich
commented
Option to set the time (as well as day) that invoice reminders are emailed out. At the moment emails will be sent just after midnight which is inappropriate for customers (if they don't have their email alerts set to silent).
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Joe de Berker
commented
A very important and currently missing feature. Can't understand why this isn't already enabled?
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Deborah Jeffray
commented
Sorry Joe, That doesn't work on a one off invoice. There is no choice for a preference date.
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Joe Pettican
commented
As per Xero's own comment in this post in 2012 (over a decade ago!):
Ability to schedule invoices to be sent at a future date
Purpose: Users can set up a preference date to send their invoice, and to make sure that invoices aren’t sent during the weekend. As it makes them look unprofessional.
Please add this feature!
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Dennis Murphy
commented
I don't think it's very professional that all my invoice reminders are sent at midnight to clients. Can this be added to the build list.
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Kelly Ziolkowski
commented
This is business critical for admin and bookkeepers, and it's inexplicable that it is not just a standard function from Xero already.
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Claudine Romain
commented
Clients complain all the time and we would to to choose the time of day that reminders are sent.
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Alfina Astuto
commented
It would make life easier
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Promac Admin
commented
Scheduling a time to send invoice and quotes would make a great feature. My husband and I do most of our bookwork at night and would love the function that you can schedule a time the invoice or quote is sent to the customer so we are not sending them at 10pm when people are in bed.
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Janet Styles
commented
It would be a useful feature to be able to set the actual time of day that email invoice reminders are sent to clients. Many clients do not turn off their mobile phone devices and the reminder can arrive to their inbox as early as 4-5am AWST which can be annoying to some clients. Sleep is precious.
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Rebecca Noonan
commented
Would be very beneficial
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Michelle Litchfield
commented
It would be really great to be able to set the time auto reminders of overdue invoices are sent. Customers do not appreciate receiving these emails at 4/5 am and it would be preferred if they could be sent during business hours.
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Mark Noakes
commented
Would be an enourmous help for us busy small business owners!
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Damon Thompson
commented
I often write my invoices late at night but don't want them to send then as I don't want to disturb my clients at that time with an email coming in. But if I approve and then don't send, I have to remember to send later. I could download the invoice and then send it from my email (which has a schedule send option), but this is cumbersome. Please add this feature!!!
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Jodi Wade
commented
Ability to preschedule invoices to be emailed out
