Global Search - Search items by Description
Ability to search items by description through global search in Xero.
Purpose: To save time searching line items, especially for users who are dealing with lots of items.

Appreciate the interest in being able to search by description. While we're attentive to your feedback, I want to be open that we don't have any immediate plans for developing this atm.
We're staying close to feedback on how we can improve navigation for our customers when using Xero, and I'll let you know if there is any development planned surrounding this, here. Thanks
-
Emma Radbourne commented
When you say atm, do you mean this decade??? I can see that the first request for this was in 2015....you make other changes, which, quite frankly aren't nearly as important for those who actually work in accounting and have to use/ search for things on a daily basis. Surely, investment in programming should be made on things that customers actually need.
We will most likely be going back to Sage if this is not addressed.
Also, how many request do you have to get (actual numbers please!) to developing your customers' requests.. -
Darlena Slate commented
Xero has a lot of great features but this is a HUGE miss. The ability to search bank transactions by description (bank text) is a no rainer and should be added immediately. This is a huge hold up for processing transactions.
-
Matthew Barrand commented
For a long while I'd presumed that what I was looking for must not be present (wrongly), so I am amazed to discover that it is not possible to search invoices by the content of the item descriptions, and I must manually go through and open invoices manually instead to find what I am looking for... what century is this!?
-
Phil Howard commented
I echo many of the comments below. I too would welcome this improvement.
-
John McHugh commented
While Xero is indeed an amazing product, I'm baffled by their omission of even the simplest search functions. It's evident that many users are eager for this basic feature. Given their apparent lack of interest in adding it, I'm now considering alternatives to Xero based on their recent response. It's disappointing when such a crucial aspect is overlooked.
-
Val Harland commented
How difficult can it be to add a Find facility by word
-
Sarah Mitchell commented
Poor form Xero
-
Roderick Bell commented
This is Critical. Especially searching descriptions in Expenses
-
Paul Vissani commented
This really needs adding ASAP. This feature would be so useful as I need to be able to look back on items to see what I have supplied customers at previously.
-
Book Keeping Martin Heller commented
What is the point of having a description if you cant search by it? Makes the audit history pointless
-
Jenny Patience commented
Its crazy that you cannot search for contents in a description. this should be fixed.
-
Amanda Tupe commented
I don't understand why a simple search has now become so difficult.
Previous to a few days ago I was able to complete a basic search in the top tool bar and receive the information required.
However, I have just been advised by the Xero Support Team that the search sorting has recently changed from sorting based on date to sorting based on score ie term used in the search not date order.
This has created much difficulty and now takes numerous attempts to get the same information and resulting in having to go into Bills and/or invoices and searching in this section to try to find the relevant information.
The only assistance I was provided was a link to this page to complain.
Please revert the search criteria back to its original format.
-
John McHugh commented
I can't believe a simple search function still hasn't been added to xero. I want to search for a description within invoices or quotes. I waste so much time with this and I keep looking for solutions that only refer me back to similar posts in xero forums. Im now looking at alternate accounting solutions.
-
Fábio Maricato commented
To be honest it's incredible that there isn't a general advanced search with Xero. As much as I love using Xero it is making me look into alternative solutions like QuickBooks...
-
Mandy Hamilton commented
I'd like to be able to do a global search on a transaction that includes all bank accounts not just one. Having a client with multiple bank accounts when you are looking for one transaction is very time consuming.
-
Robert Laird commented
My 30 years in the software business tells me that this is all about the cost of indexing services infrastructure. I have been through this myself a few times with other companies, and I guess that Xero has such a huge volume of small transactions they just can't slap something together...very understandable.
However, I was involved with implementing an application word search engine for a SaaS based commercial application. Worked a treat and was fast, reliable and cost effective, and this was a rather heavy duty document, text and database search use case. So the options are out there - let's do it Xero!
-
Robert Laird commented
Not being able to search items like bills and orders by a keyword is such a remarkable oversight that I am almost too embarrassed to be writing this :-)
The means of using a transaction report as a workaround is so convoluted that it just annoys me - and probably anyone else who wants to do a QUICK word search.
Also, I assume that neither the report nor any proposed "search" will look at the contents of an attached document? Can I strongly suggest that this feature is just as important to we users who "pine" for a complete word search?
-
John McHugh commented
I've been a loyal Xero user for quite some time, but the absence of a basic search function has become a major pain point for me. It's mind-boggling how Xero, a widely used accounting software, hasn't implemented such a fundamental feature.
I find myself wasting valuable time sifting through invoices and quotes, desperately looking for specific items in the descriptions. A simple search, like typing "apples" and having any relevant invoice or quote pop up, seems like a no-brainer. I'm baffled by the fact that Xero hasn't addressed this seemingly straightforward need.
As a business owner, efficiency is key, and the lack of this basic search functionality is pushing me to explore alternative solutions. It's disheartening that a software designed to streamline accounting processes is causing such a significant bottleneck in my workflow. Xero, please take note and prioritise this much-needed update before losing more frustrated customers like myself.
-
Jeremy Roth commented
The current search functionality is, to put it nicely, inadequate. I would actually say it's broken. I can put "dog" in the reference (or description) field of a transaction and NOT BE ABLE TO FIND that transaction by using "dog" as the search term.
-
Kerryn Wooderson commented
I'm sure this used to be a thing?? Would save so much time and energy to have it search the descriptions! I would use it so often.