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It's easy to miss the three little dots at the far right upper corner of the screen that brings up the menu options that include "View bills not assigned to projects" to produce the subject report. The attached screenshot shows how to navigate to this option.

However, the report produced includes ALL accounts from Bills to Pay transactions. In our situation, this would include non-billable company G&A expense accounts.

Adding a "Filter" option to the report selection area to include options to filter by Account, Account Type, Item Code, etc. would make this report more useful.

Yes, this is nuts. Xero support pages say: To find transactions in Xero that are not assigned to a project, navigate to the "Business" menu, select "Bills to pay", then click the menu icon and choose "View bills not assigned to projects" - this will display a list of bills that don't have a project associated with them; you can further filter by date range if needed.
But I can find this option anywhere. There is not point in using projects if you have not way of finding the exceptions.

Yes, there is currently no simple way to do this, so it's incredibly easy to miss billing something back to the customer. You could also allow a way to set something so that charges automatically get billed to a customer, based on settings for that company or based on previous history?? Right now, accomplishing these tasks is incredibly time consuming.

This is critical for businesses to accurately track what expenses haven't been billed to a customer. This directly impacts the bottomline.

It's quite easy in xero to overlook assigning a bill to a customer (too many steps IMO), particular when linked with Hubdoc.

Can you please make this a priority!!!! Put it on the roadmap.

It would be great if there was an option to add a column in the general ledger report for the project so that you can review which project items have been assigned to and locate and transactions that have not been assigned to a project. Viewing this in bills is not that helpful as there are a number of bills that you might not want assigned to a project (phone, electricity, etc) so the list can become quite long. Also there could be expenses that are not bills that need to be assigned to projects.
Please fix this.

It would be good to have a flag on the awaiting payment of bills window that shows whether or not that bill has been assigned to a customer.

Can't believe this is not on your road map of improvements.
I have been wanting this since day one and clearly a lot of other people also.
Would be amazing if this could be re addressed as IMPORTANT

This idea/request was first submitted April 22 - that's over 2 years ago. The recent Xero comment was "its not on the Road map"

What does it take to get it "on the Road Map?" - Maybe if we all resubmit our requests it may highlight this is something important to us - the customers and users.

I am extremely disappointed with the lack of action by Xero.

please hurry up and sort this - you can see what bills are not allocated to a project, you can see which bills are assigned but not invoices - so why cant you see what bills are not assigned to a customer / contact ?!

Is there a report anywhere that shows which bills have not been allocated as a billable expense? Currently, in order to check whether any have been accidentally not allocated to a client, we have to click into each bill individually. Is there a quick way to review them all at once?

This request stated in April 2022 and still no action?
Xero can raise their monthly subscriptions but can't implement an important report that alot of people want!
Not good enough Xero!

This report is important for business's to see what billable expenses they've paid, but haven't been on-charged!
Please action ASAP!

Critical

Strongly agree - need to be able to download reports for Expenses / Bills assigned to a customer over time

After years of use I just discovered that I have to MANUALLY search individual expenses that were invoiced together. A basic rule in bookkeeping is to create an audit trail, and Xero has failed to do that for invoiced expenses. Its inexcusable, and now will create a giant waste of time for me. This has very negatively affected my generally high opinion of Xero. One has to wonder how many other clearly necessary background utilities bare lacking?

There is no point in assigning a billable expense if I can't see a report of direct expenses

This is extremely important for reconciling for customers who want to see the detail behind the billable expenses

An exceptions report which shows expenses (eg cost of goods sold or payment transactions) which have been entered without an assigned customer. The 'billable expenses-outstanding' report only shows assigned expenses which have been entered correctly. Expenses may have been missed from client invoicing

If you use Projects then this is an available report already

Morning!
I've started working with a client who does a lot of billable expenses. I see Xero has an Outstanding Billable Expense Report.
Further to some of the comments below, I think the issue is also the lack of intermediary journal entries.
Billable expenses are set up as inventory...
Dr Inventory - Cr Acc Payable
This will show what has not been rebilled.
When sales invoice raised...
Dr Cost of sales (billable expenses) - Cr Inventory
and of course
Dr Acc Receivable - Cr Sales and VAT

Xero only does the first and last, which means a monthly journal needs to be done to get the right balance in inventory.

I would think this is a really simple addition! Thoughts please...

Yep I have definitely missed assigning some invoices - it is so easy to do. Back in the 80's we had an old computer system that I could have created a report to identify them quite easily on - unbelievable that they cannot or will not do it in 2024 .......... Xero - please up your game!!