AU Payroll - Historical Payslip Report (bulk download)
Create a report to show all payslips for an employee for a given time period. Currently these have to be downloaded one by one.
Hey community, 👋 thanks for all your support on this idea, I’m pleased to let you know that this has been delivered for UK Payroll initially! It includes the ability to select the date range you’re interested in, and check boxes to either select all results or multiple. Then you can download your selection as a single PDF of multiple payslips.
For users in AU and NZ we know this is a highly anticipated feature, however to be open this is not any immediate plans for those teams so we’ll leave this idea open. While we appreciate it doesn’t help employers needing bulk downloads, employees can be invited into the Xero Me portal to self-serve payslip collection.
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Francois Van der Walt commented
This is so sad that this is not possible yet.
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Angela Giakoumatos commented
Well said @sharonhyde
Xero - no response/update to this idea since November 2023. What is happening? some communication would be appreciated. Just finished downloading payslips for 6 clients ADMS lodgements. How time consuming and frustrating. -
Sharon Hyde commented
OK XERO....................enough is enough.
You push beautiful accounting, we all need functional.
How dare you ignore the requests of your customers for such a long time.
I see we can use an addon to achieve our goal (add on at an extra cost)........might as well go elsewhere.
Any other business in Australia or NZ that ignores their customers requests for so long loses those customers. They go to where their needs will be met, even at an extra cost.
Time management is priority for everyone these days and XERO need to focus on functional, not beautiful........functional will always win !
Functional allows we bookkeepers and accountants to save time, take on new clients, expand our businesses.
Please listen to your customers XERO....whats holding you back ???? -
Rachel Lane commented
Hi Victoria, I agree it would be helpful and so many others have requested this too. I have done this manually and it is a very tedious process. More recently, I have used the Payroll Activity Report and filter by Employee as it gives provides payslip information ie gross wages, Tax, Super, Net Pay for a certain period of time, just not in individual payslip form.
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Victoria Cullen commented
Hi, this would be so helpful - I have an employee who needs 3 months of payslips for his mortgage broker. We pay weekly so he doesn't want to have 14 attachments to cover that period. Thanks.
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Esther Hughes commented
Hi there, this would be extremely helpful and time saving especially when an employee puts in a workers compensation claim and we have to provide 12 months worth of payslips. Employee summary or detail reports are not acceptable in this instance.
One would think this option would already be available here in Australia. -
Michelle Cutting commented
Why would this be available in the UK and not in AUS? Clearly you have the ability to program it so why not make it available to all users? Telling us there are no immediate plans for this is just so frustrating to read.
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Miranda Chalmers commented
Adding to the deafening chorus requiring this available in AU. Are you listening Xero?
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Shannon McMonigal commented
Just checking if this is available in AU yet? This seems like a pretty basic report to make available?
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Sharron Clark commented
Very time consuming to have to do them one at a time. Please incorporate this in an update soon.
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Simon Cesare commented
Team I've been following this thread for years and I have FOUND a way to help when there is evidence of each pay needed and their breakdowns. This feature is old and many of you may already know it's there. It may not be perfect or suit everyone however it serves a purpose. It gives the full breakdown of every payslip taxes, super, gross, net etc.
It's called the Payroll Activity Details report.
Select your employee and the dates and off you go. You can have the report in .pdf or excel.What it doesn't do:
Give you individual .pdfs for payslips
Give you a final pay summary of their yearly or total earnings over the dates mentioned (there is another report for that - Payroll Activity Summary) -
Connie Ogden commented
Its quiet laughable. No Immediate plans for AU and NZ even though it's a highly anticipated feature
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Beau Gaudron commented
@Paul Skirrow its UK Only so if you are in AU/NZ you will not find it
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Paul Skirrow commented
@Hannah It's great to hear that you've added it but I've spent 30 minutes looking and I can't find it in Xero or in any documentation. Can you clarify please?
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Robyn Tighe commented
WE do returns for employers in relation to apprentices where payslips are required for proof. When doing 3 months of payslips per person, sometimes up to 5 or more employees, this is extremely time consuming. What has been implemented for UK is urgently needed in AU.
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Robyn Kearney commented
You can go into your report settings and add your ABN (this is what I did to get around this) to the payroll report. We have about 6 apprentices and usually submitting this report for incentives is accepted about 75% of the time. Still ridiculous this has not been something addressed by Xero, but adding the ABN does somewhat help. It would have been much better if downloading multiple pay slips had been added rather than making other reports (that worked fine) 'more beautiful'. I find reading the payroll details report when running a payroll now to double check entries is so difficult with all of the ridiculous 'beautiful' lines they have added!
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Angela Giakoumatos commented
@Catherine_Burford I would say you have been a little lucky with this. When I did upload that report I actually received a phone call stating it is not compliant - must have the ABN on each payslip and the Activity Summary does not do this.
Xero - do we have any comments on this feature yet? -
Maria-Fatima Nobrega commented
Hopefully this report will be available soon.
I have literally spent hours downloading numerous payslips by employee, to satisfy government regulation/requirements, it should not be this difficult. -
Catherine Burford commented
@Melanie Louth We have to submit for apprentices too, but I run the Payroll Activity Summary report for each employee in the period requested rather than payslips. Have been doing it for 18 months and never had an issue. It is much faster.
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Angela Giakoumatos commented
@beau Gaudron - wow! thanks so much for sharing this hack - you have saved me so much time. I am very appreciative for your input and experience - shame Xero deems this operation as not very important.
THANK YOU!