AU Payroll | Employee - Field for Employee Number
Include a new field in Payroll Employee data with employee number. Employees will have a unique identifier in Xero. For any new employees, Xero will generate a unique number.
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Kavita Mer commented
Why Having an Employee ID Field in Xero is Critical:
Unique Identification: Each employee needs to be uniquely identified in a payroll system. Having an Employee ID in Xero helps avoid confusion when there are employees with similar names, ensuring that data is tracked and stored for the correct person.
Data Integrity: The Employee ID field ensures that records related to payroll, taxes, superannuation, and personal details are associated with the right employee. This minimizes the risk of errors in payments or compliance reporting.
Streamlined Reporting: Employee IDs make it easier to generate accurate reports, such as payroll summaries, tax statements, or timesheets, without needing to rely solely on names, which can be prone to errors or duplications.
Audit and Compliance: Having a distinct Employee ID improves the traceability of records, making audits easier. It ensures that all transactions, benefits, and tax information are correctly associated with the respective employee, which is crucial for compliance with employment laws and regulations.
Integration with Other Systems: Many organizations use multiple software solutions (HR, payroll, attendance tracking). Having Employee IDs ensures smooth integration between Xero and other systems, as the ID is used as a consistent reference across platforms.
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Jonathan Shepherd commented
Would love to see this added. While each employee does get a unique identifier, it's not user-friendly.
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Michael Binnie commented
This is a critical update
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Minnie Uhlmann commented
We use employee numbers as ID verification for work with several purposes. Please have one.
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Leigh McPherson commented
Please add this function. I was under the understanding that this was a mandatory field for STP. I feel like this is a major shortfall in this operating system.
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Katrina Lovelock commented
Please add Employee Number or Payroll ID number.
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Kim Ly commented
I thought Employee ID is part of the mandatory field for STP2. but for Xero to auto assign is not ideal.
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Melinda Valis commented
We have never needed Employee ID Numbers until now - I notice that Xero UK have Employee Numbers/ID - hopefully it will be picked up for AU Xero users. I guess for now I will use a clunky Excel spreadsheet to create 🙄
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Deltec Groups commented
Having an employee ID field is so necessary. Xero should also include this employee ID in all the payroll so that users can do in depth analysis using the downloaded payroll data. This is a no brainer.
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Miranda Hicks commented
Just moved from another payroll program and miss this so much. Very time consuming trying to sort and find without it. Would be great to also be able sort using employee number.
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Carmen Munro commented
Can we please have a spot where we can enter an employee number? Particularly coming from another platform where it was used.
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Yasmeen Tahoune commented
Hi,
I've been an accountant for over 20 years and I've never seen a payroll module that doesn't have a field for employees number. This is a major shortfall.
Is there a quick solution pending you guys working on developing & implementing this function? -
Gexon George commented
Hi It is very important to have an unique identification number for each employee, particularly when there are common names and names that are difficult. If a number is very easy to refer. Please add another field for it.
Regards
Gexon George -
Tara Stevenson commented
The current ATO advice when asked how to set up STP in Xero correctly for multi-hiring purposes (STP requires a unique identifier for employees in these cases) is to change accounting software. Multi-hiring (same person hired in more than one role) is a normal practice in lots of workplaces.
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Mandy Espiritu commented
Super fund clearing house requires an ID, so we have to manually record outside Xero.
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Accounts APAC commented
Our global business needs this on our payroll reports.
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Loai Shokry commented
XERO, Please action
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Gopi Nair commented
Hi It is very important for some of my clients to have an unique identification number for each employee, particularly when there are common names and names that are little to pronounce. A number is very easy to refer. Please add another field for it. Thanks
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Kellie Galati commented
We don't have many employees at the moment, but would love for xero to automate an employee number
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Kristen Vink commented
We are needing this field to be able to work with a third-party timesheet system, may need to look at using different software if we can't get resolved