Bill payments - Separate bill folders for different purchase types
We have a client that has subscriptions that are paid monthly via card with a "debit order", can you create different payables folders and link it to each bank account so that normal operating expenses that are paid weekly can match with the business' current account and have a separate folder in payables that has all the subscription invoices to match in the bank recon screen
Marinus Wassenaar
shared this idea
Hi Marinus, thanks for the detail of your needs here. While there's no particular feature for this right now, one option could be to use a consistent prefix that you add to the reference field of these type of bills.
When reconciling the payment in your bank account, you'd use Find & Match and could enter the prefix in the Search field to look up al the related bills for that period.
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Marinus Wassenaar
commented
I really think this is something you can look into building into the system.
Another part of this would be to have the system also match USD invoices for subscriptions to ZAR amounts in the bank account. Currently it causes quite a bit of additional effort to go and look through the invoices especially the scale at which some clients run their subscription platforms. So not just matching invoices ZAR to ZAR of the same value but using the USD FX rate on the day and matching it to the USD invoice amount