Proforma Invoice - Ability to apply part payments before converting to invoices
Ability to create a separate proforma invoice function which allows you to make part payments against the proforma invoice, before being able to convert it to a sales invoice.
Purpose: Users can easily manage part payments before sending their sales invoices to their contacts.
Hi everyone, thanks for continuing to raise your needs in proforma invoicing with us here.
Atm, deposits can only be taken against approved invoices(powered by Stripe), and taking payment against quotes or draft invoices isn’t supported at this point.
We understand that pre-invoice and proforma-style workflows matter for some businesses, especially where payment needs to be secured before the final invoice is raised.
Earlier-stage deposit workflows is something we’re considering for the direction in this space, and we’ll share more here if that progresses further.
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Norma Jackson
commented
Do I interpret Xero's lack of response as indicating that you are not working on this feature?
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Robert Thompson
commented
It is great that Xero is starting to 'consider' this basic requirement, and more generally proforma invoicing, for manufacturing businesses.
I can only support the recent community feedback that Xero should prioritise this.For my business, we are close to reaching the point where we will need to consider switching providers and at that point there will not be any pressure to return to Xero!
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Cheryl Dickens-evans
commented
Definitely causing me headaches with clients records, not being able to make a payment against a pro-forma, before converting to a purchase invoice. Can't wait for this to be introduced.
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Norma Jackson
commented
I agree that it is massive failing on the part of Xero.
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Jerry Dunham
commented
Xero - please listen to your customers and develop this asap.
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Nicola Smith
commented
I think this is a massive failing with Xero. Proforma invoices is a standard common practice in business. I don't understand the reticence of getting this functionality in place.
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Norma Jackson
commented
Can you put a time scale on this. It causes major problems with our company trying to keep track of payments. Even reconciling the bank is difficult. Please be aware that many businesses issue proforma invoices. Payment in part or in full is required against proforma invoices. Do Xero have any serious plans to progress this
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Zoe Vanstone
commented
Would also like a Proforma as well as a quote to start PF-0000, as sometimes customers decide not to purchase from us & then we have to credit the invoice raised, or they take 5+days to make the payment & this messes up the invoice numbers.
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Jerry Dunham
commented
Agree @Xero Team - please can you maker this a priority. I think you will find an enormous amount of companies would require this particularly bespoke manufacturing and construction supply chain. Any comments?
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Michael Davidson
commented
Proforma invoices are an essential element to businesses that have a lead-time to their work. Is there any way to expedite this feature? It would be a huge plus for all contractors who receive part payments at stages throughout the work they are doing.
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Graeme Towers
commented
You can assign a quote to a Project guys. From the project you can partially bill progressively
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Shaun Fenwick
commented
on the flip side, proforma feature for purchase/supplier payments would be helpful too.
i.e., upload a proforma which can be paid ahead of receiving the invoice. Once the VAT invoice is received from supplier, Xero allocates the invoice against the proforma document to show its been paid. this way we can see what proforma's are outstanding, what has been paid and awaiting a VAT invoice, and also avoids the possibility of paying a proforma and then paying a VAT invoice again once received. -
Jerry Dunham
commented
any news if this can be expedited? its a major pain point for us and there is a gap in the software market to handle this properly. we would likely change to any provider that can provide for this properly
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Yvonne Zammit
commented
Is there any other way to allocate receipts to draft invoice for example?
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Mark Mitchell
commented
I think this option should be part of the accounting system especially as the option of issuing a receipt isn't available when you receive a deposit before an invoice is raised.
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Anne Haviland
commented
This is such a basic necessity. More important than making xero look better. Please add as soon as possible. Thanks.
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Ayeza Nxumalo
commented
Customers need the ability to add payments to quotes as we receive them. We invoice in phases so use may have multiple line items (around 25) for the entire quote but only bill 3 or 4 line items at a time. We need a way to add those payments and see the remaining balance from their quote. Currently, the only way to do this is to copy the entire quote to an invoice and then add payment to the invoice. The problem is that we do not want to invoice the entire amount because it will mess up our books. We just need to be able to see the remaining balance at a glance as customers pay.
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Neal Beagles
commented
This is another basic accounting function that Xero doesn't have. Why isn't anyone from Xero commenting as to whether this is in development?
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Terrence Kuzakov
commented
We need proforma invoicing as we have multiple stage payments on each contract, having proforma invoices allows up to measure cash forecasting without the tax implications.
not having this as a major flaw
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JULIE BURBOROUGH
commented
We send pro-forma invoices to customers who then wish to pay by credit card. It would be extremely helpful if they could click a link and pay by stripe as you can on an approved invoice.