AU Payroll - Payroll Admin to create Time Sheet templates on behalf of employees
An Upgrade to the Timesheets function that would allow businesses to create permanent, personalised templates for individual employees.
Currently, timesheets need to be manually updated each pay period, which increases the risk of inconsistency and errors. Having the ability to set up fixed Earnings Rate descriptions as part of a permanent template would make timesheets more efficient, accurate, and tailored to each business.
For example, it would be very useful if a timesheet template could include pre-set lines such as:
Ordinary hours – Direct
Ordinary hours – Operating
Overtime hours (exempt from super)
Overtime hours (including super)
Overtime Mon–Sat – first 2 hours
Overtime Mon–Sat – after 2 hours
This would save time, reduce manual adjustments, and ensure compliance with payroll rules.
Could you please consider including this functionality in future Xero product updates?
Anna Maria De Carvalho
shared this idea
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James Paterson
commented
Ability to enter timesheet repeats against Project, Resource, Task & Duration across a projected data range?
Xero Projects does not currently support creating repeating timesheet entries across a projected date range by Project, Resource, Task, and Duration.
Here's what is available:
Individual time entries – Time can be entered against a specific Project and Task, with a duration or start/end time, for a given date.
Copying time entries – On mobile, an existing time entry can be copied to quickly create another similar entry, though each still needs to be saved individually.
Payroll timesheet integration – Project time entries can be loaded into an employee's payroll timesheet, but the time entry dates must fall within the same date range as the relevant payroll timesheet period.
There is no built-in feature to auto-generate or schedule repeating time entries over a future date range.Would this not prove a useful & common feature?
That's a fair point — repeating timesheet entries across a projected date range is something many project-based businesses could find useful, particularly where resources are allocated to the same tasks on a recurring basis.
While I'm not able to influence the Xero product roadmap, you can submit this as a feature request directly to Xero. The best way to do that is through Xero's product idea forum, where the product team reviews and considers suggestions from users:
👉 Xero Product Ideas
Submitting it there lets other users vote on it too, which helps signal demand to the development team.
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Anna Maria De Carvalho
commented
An Upgrade to the Timesheets function that would allow businesses to create permanent, personalised templates for individual employees.
Currently, timesheets need to be manually updated each pay period, which increases the risk of inconsistency and errors. Having the ability to set up fixed Earnings Rate descriptions as part of a permanent template would make timesheets more efficient, accurate, and tailored to each business.
For example, it would be very useful if a timesheet template could include pre-set lines such as:
Ordinary hours – Direct
Ordinary hours – Operating
Overtime hours (exempt from super)
Overtime hours (including super)
Overtime Mon–Sat – first 2 hours
Overtime Mon–Sat – after 2 hours
This would save time, reduce manual adjustments, and ensure compliance with payroll rules.
Could you please consider including this functionality in future Xero product updates?