Payroll & expenses

6 results found

1. Full Detail on Expense reports

   A report which shows full expense detail including optional 'spent at' and 'description' columns

   5 votes

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   0 comments  ·  Expense claims  ·  Delete…  ·  Admin →
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   Idea review  ·  AdminKelly Munro (Community Manager, Xero) responded

   Hi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.

   Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂

2. Xero Expenses - Add custom fields for SARS

   EXPENCE MODULE - TRAVEL - NOT TAX (SARS) COMPLIANT

   Xero Expenses currently captures the following for mileage claims: date, distance, and a description. This is wholly inadequate for South African tax compliance and exposes every South African business using Xero Expenses for travel reimbursement to material tax risk.
   The South African Revenue Service (SARS) prescribes specific logbook requirements under the Income Tax Act 58 of 1962 and the Seventh Schedule thereto. A valid SARS travel logbook must record the following for every trip:

   Date of travel
   Start time
   End time
   Starting point (address or location description)
   Destination (address or location description)
   Purpose of the trip (business vs private)
   Odometer reading at the start of the trip
   Odometer reading at the end of the trip
   Total kilometres travelled
   Opening odometer reading for the tax year
   Closing odometer reading for the tax year

   Xero Expenses captures only date, distance, and a freetext description. It captures none of the mandatory location, time, or odometer data. A logbook compiled entirely from Xero Expenses records would be rejected by SARS in an audit, potentially resulting in:

   Full taxation of all travel allowances and reimbursements at the taxpayer's marginal rate
   Penalties and interest under Section 76 of the Income Tax Act
   Personal liability for directors and employees who relied on the platform's records

   This is not a fringe edge case. South Africa has approximately 500,000+ registered companies. Xero holds a significant share of the SME accounting market in South Africa. Every single one of those businesses using Xero Expenses for mileage is currently operating with a non-compliant logbook.
   The SARS prescribed rate for business travel reimbursement for the 2026/2027 tax year is R4.95 per kilometre. Businesses are actively using Xero Expenses to reimburse travel at this rate. Without a compliant logbook, SARS can disallow the entire reimbursement on audit.
   Relevant legal requirements and references:

   Income Tax Act 58 of 1962, Seventh Schedule: https://www.sars.gov.za/legal-counsel/primary-legislation/acts/
   SARS Travel Allowance and Logbook Guide: https://www.sars.gov.za/individuals/car-allowance/
   SARS Official Logbook template showing required fields: https://www.sars.gov.za/wp-content/uploads/Docs/TravelLogbook2024-25.pdf
   SARS Binding General Ruling 7 on travel allowances: https://www.sars.gov.za/legal-counsel/dispute-resolution/rulings/binding-general-rulings/
   Tax Administration Act 28 of 2011, Section 29 (record-keeping obligations): https://www.sars.gov.za/legal-counsel/primary-legislation/acts/

   Competing platforms including Dext, Expensify, and SAP Concur all support full logbook fields. Xero's current implementation is not fit for purpose in the South African market and creates direct legal exposure for Xero's customers.
   The required fix is straightforward: add mandatory fields for start location, end location, start odometer, end odometer, start time, and end time to the mileage expense form, and generate a SARS-compliant logbook report that can be exported as a PDF for submission to SARS or retention for audit purposes.
   This is a compliance issue, not a feature request. We urge Xero to treat it accordingly.

   EXPENCE MODULE - TRAVEL - NOT TAX (SARS) COMPLIANT

   Xero Expenses currently captures the following for mileage claims: date, distance, and a description. This is wholly inadequate for South African tax compliance and exposes every South African business using Xero Expenses for travel reimbursement to material tax risk.
   The South African Revenue Service (SARS) prescribes specific logbook requirements under the Income Tax Act 58 of 1962 and the Seventh Schedule thereto. A valid SARS travel logbook must record the following for every trip:

   Date of travel
   Start time
   End time
   Starting point (address or location description)
   Destination (address or location… more

   3 votes

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   0 comments  ·  Expense claims  ·  Delete…  ·  Admin →
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   Idea review  ·  AdminKelly Munro (Community Manager, Xero) responded

   Hi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.

   Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂

3. AU Payroll - Show Daily totals on timesheets

   On the new timesheet format, the daily totals have been removed. I am requesting that this be re-instated. This is important for tracking multiple jobs and overtime on a daily basis for both payroll and client billing purposes. It is much less prone to input error by the user to be able to see the total hours on a daily basis, rather than a pay run basis (weekly).
   Thank you.

   2 votes

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   0 comments  ·  Payroll  ·  Delete…  ·  Admin →
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   Idea review  ·  AdminKelly Munro (Community Manager, Xero) responded

   Hi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.

   Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂

4. Ability to track personal expenses on business credit card and seperately tag them as personal expense so it becomes easy to repay that and

   Ability to track personal expenses on business credit card and seperately tag them as personal expense so it becomes easy to repay that and

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   0 comments  ·  Expense claims  ·  Delete…  ·  Admin →
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   Idea review  ·  AdminKelly Munro (Community Manager, Xero) responded

   Hi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.

   Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂

5. Add the Same Add receipt function in the Phone app to the web app

   In the mobile App you can add a receipt using the Plus Button. When you go to do the same in the Web app there is not Add Receipt.

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   0 comments  ·  Expense claims  ·  Delete…  ·  Admin →
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   Idea review  ·  AdminKelly Munro (Community Manager, Xero) responded

   Hi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.

   Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂

6. AU Payroll - Allowance to contribute to leave rate in final pay

   Have the option to select what all-purpose allowances are included in the final termination pay rate. This will ensure the correct leave loading is calculated on the full pay rate on the final termination payout.

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   0 comments  ·  Payroll  ·  Delete…  ·  Admin →
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   Idea review  ·  AdminKelly Munro (Community Manager, Xero) responded

   Hi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.

   Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂