Email Settings - Specify date/time to send transactions
Ability to specify date/time when users’ want to send emails from Xero.
Purpose: So clients/customers can receive the email during the working hours and not at random time.

Hey everyone, we've seen all your votes and comments, and we totally get it – not being able to schedule one-off invoices or pick specific send times is a real pain point. Your feedback makes it clear how much time it costs you and how it can affect your client relationships.
Right now, repeat invoice templates go some way to providing some automation. But we know that's not quite what you're asking for when it comes to those one-off invoices or more precise timing for all your emails.
The good news is, our product team is digging in to the work that'd be needed to develop a solution, and figuring out the best way to make this happen. While we can't give any promises just yet, please know that your feedback is a huge part of this discovery process. Keep those comments and votes coming!
We'll post another update here as soon as we have more news to share.
-
Kasia Gazeas commented
Hi Hannah G :-) https://productideas.xero.com/users/6244926721-hannah-g
Any chance you have an update for this one?
.... I'm happy to BETA test over Christmas new years :-D just putting it out there.... -
Anastasis Kokkinos commented
Rereading all the other comments I cannot believe this is still outstanding.
I also cannot believe Xero was recommended to us as we were using QuickBooks in the UK for many years which for my money is far superior because you get telephone support you can schedule invoices and you can do stage payments.
Xero Is costing us double what QuickBooks costs and we're told to use a third party app to make these things happen, Is this just a cartel trying to milk us for all the money they can.
-
Kristy Wells commented
Under review? This should have been a matter of 'good idea - let's implement it', not a year's worth of review and no action.
-
Anastasis Kokkinos commented
I cannot believe how many fundamental, no brainer things that Xero lacks. This to me I would have thought was a fundamental item for invoicing.
This product is expensive and despite the rave reviews as a non-accounting person I think it is sadly lacking in basic functionality.
-
Kasia Gazeas commented
I often whip up an invoice a few days before it should be sent. It would be wonderful to have the option to "Schedule" or "delay" SEND, like with Outlook...
Click schedule send, pick the date, confirm and forget about it because it goes out to the customer when you want.This shouldn't be confused with repeat invoicing... just a once off invoice.
-
Victoria Hibbs commented
Really looking forward to having to jump on in my holidays to send payslips and invoices because you haven't sort ted this yet - elementary! 🤬
-
Marita-Jane O'Donnell commented
We are considering changing to another platform. Do not understand why this was not a priority considering most of the competition has had this feature for a long time.
Please make this a priority... -
Ian Lyne commented
Frustrated new customer, just finding out this feature isn't included in xero yet??? Coming from another much cheaper platform which had this feature I'd say it an essential requirement for any new-age invoicing app!
-
Marita-Jane O'Donnell commented
The ability to schedule email invoicing would be invaluable.
-
Mikael Zarb commented
This is a very great feature to have. I would like the ability to schedule my invoices to be sent on a specific date and time.
-
Lindsay Matheson commented
Particularly in light of the new legislation regarding contacting staff outside of working hours.
-
Freya Pieroz commented
I have eight separate client payruns that are due between Christmas this year and when I get back into the office again. I'd really like to be able to schedule the sending of payslips so that I don't have to log in while on annual leave (which is illegal for an employer to require in Australia) to send the payslips within one day of the various paydays (which is a legal requirement in Australia).
-
Andrew Tingate commented
Scheduling when emails go out will be very helpful in the modern flexible work world. Invoices, payslips, etc often need to be prepared in advance and then sent out a pre-determined date & time. Often our work requires preparation of invoices/etc in advance due to travel, working remotely, unreliable internet, etc.
-
Geoff Schmidt commented
Schedule when payslips can be emailed. Allows payroll to be done in advance (eg, when payroll person goes on leave they could do payroll for a few weeks in advance) but only send payslips when the payroll payment is made.
-
John Fitzgerald commented
Need the ability to schedule emails (similar to how some email clients, like Apple mail, can do it). While I might reconcile customer payments or produce invoices outside normal business hours I want to be able to schedule my send of emails to the clients (e.g. invoices, receipts, statements etc) so I can have it send 8.00am the next morning or 8.00 next monday etc..etc.
-
Lauren Holloway commented
This would be great so I can schedule progress invoices to go out on the correct date
-
Vicky Grobbelaar commented
Delayed sending would save me hours please. Thanks
-
Sonia Whitehead commented
Yes, this would be a great improvement. I send out invoices weekly and some customers grumble if they get sent invoices too early. I am about to go away on holiday for 2 weeks, during which time no invoices will be sent, although they are all on the system ready to go. All these invoices will be sent when I get back, meaning a delay in our company getting paid.
-
Freya Pieroz commented
@Derrick Murphy not to mention that logging in to send one invoice can trigger minimum shift payments from one's contract - I know my own contract has a provision that I get paid a minimum of four hours worth when I work for less than four hours in a day (it's very common here in Australia, where the legal minimum shift under most Awards is 3-4 hours). And it's really not worth it to my boss to pay me for four hours when I'm doing less than 15 minutes work on my day off!
-
Geoff Schmidt commented
This would save a lot of grief and missed invoices.