Invoices - Unapprove option
Ability to unapprove invoices once it’s already approved.
Purpose: it’s easier to have this feature if users approved the wrong invoices by mistake.

Thanks for everyone's support in this idea. We understand the strong feelings expressed in your comments, where an invoice can be accidentally approved when still needing to go through a review or remain in a draft status.
As suggested by some users in this thread, if this has already occurred an option for now would be to add a note to the history of the invoice so other users are aware of the action and what needs to be done, or alternatively Void the invoice and copy to a new Draft invoice (consider if you need to change the invoice # before voiding the approved one, so you can use this on the new draft invoice).
While not a resolution for this idea, to avoid mistakenly approving an invoice an option could be to make use of the keyboard shortcuts that are now available in invoicing such as Save & Close which is Alt-Shift-C on Windows or Opt-Shift-C with a Mac device. I get this might be a slight adjustment to your workflow, for some to get used to.
We want to be upfront with you all here, that though we understand the high interest for this feature it's not something we have plans to develop in the foreseeable future. We'll share if there are any developments that'd be of interest to you all surrounding this flow.
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Cassandra Nelson commented
Yes please add this feature
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Kylie Connell commented
Yes, this feature AND being able to bulk delete bills would be so useful. Having to do 100's of imported bills manually is both painstaking and unnecessary as you can't remove and redo any of it!
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Isaac Shalev commented
@Nick the actual process might need to be void-and-recreate-as-draft, but the end result would be functionally the same.
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Lucinda Denney commented
Please consider adding this feature
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Nick Dorogavtsev commented
I believe this would be against international accounting standards. Terrible idea.
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Phillip Bell commented
Please consider adding this feature it would make life a lot easier.
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Shelley Knight commented
Please consider adding this feature it would make life alot easier.
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Jacqueline Harrop commented
Please add an un-approve feature.
It would certainly make it easier! -
Sophie Pearce commented
Yes, agree - please add this feature!
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Brian Downs commented
Xero! Where are you???
How could this feature NOT be an option????? I'm losing confidence in Xero for the many lapses in their software allowing the ability to edit each transaction up to payment. -
Jean Campbell commented
Any Updates Xero? Please. Still waiting on unapproved function.
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Nikki Velinsky commented
When you have the ability to undo pretty much everything else on Xero, it can't be that hard to incorporate unapprove, instead of having to void/delete and manually redo?
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Wynn Owen commented
Although there is a workaround, this option would save many minutes voiding/copying bills.
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Karren Wessling commented
@Xero
OMG!!! Have you really not responded to all of this feedback??? We need this feature...it should be simple enough to do!!! Come on already.
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David Smart commented
Very important feature please add URGENTLY.
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Accounts Officer commented
As per Nicolas Corod - really important feature to have on both, Invoice and Bills.
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Nicolas Corod commented
really important feature to have on both, Invoice and Bills.
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Deb Allen commented
I would really like to have the option of returning an invoice to draft. It is much easier than having to void and redo. Please add this feature.
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Narelle Stone commented
It is very frustrating that this option does not exist, especially when you accidentally approve a bill with over 20 items only to have to void it and go again!
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Just approved one by mistake!!!! would be great to have the 'un approve' feature