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Morning!
I've started working with a client who does a lot of billable expenses. I see Xero has an Outstanding Billable Expense Report.
Further to some of the comments below, I think the issue is also the lack of intermediary journal entries.
Billable expenses are set up as inventory...
Dr Inventory - Cr Acc Payable
This will show what has not been rebilled.
When sales invoice raised...
Dr Cost of sales (billable expenses) - Cr Inventory
and of course
Dr Acc Receivable - Cr Sales and VAT

Xero only does the first and last, which means a monthly journal needs to be done to get the right balance in inventory.

I would think this is a really simple addition! Thoughts please...

Yep I have definitely missed assigning some invoices - it is so easy to do. Back in the 80's we had an old computer system that I could have created a report to identify them quite easily on - unbelievable that they cannot or will not do it in 2024 .......... Xero - please up your game!!

We only seem to receive lip service. It's not just a 'nice to have' feature... without a report of non-assigned costs, it's quite easy for significant loss to the business. The double assign and add requirement seems unnecessary too.

Mark Russell - completely agree. Do you think they even read these comments?

And mind boggling that they don't care about such a fundamental and critical feature, which would seem so simple to add, as it's years since this was first raised! Appalling.

I find it mind boggling that there isn't a simple report to identify any expenses that have not been assigned to a client. Xero - this means that your users are likely to be losing money and your software is meant to make life easier and more efficient. Please tell us why you cannot correct this obvious defect as a matter of urgency.

Jumping on board the previous comment, this feature is desperately needed particularly when the process for assigning a bill to a customer is, in my opinion, somewhat clunky with the added step being the selection of “assign” rather than just finding the customer, ticking the required lines and then approving.

I would find it extremely helpful if when viewing all bills, there was a column that was to show who the bill was assigned to as a quick check method.

Come on Xero, what's the point of asking for feedback and ideas if you dont do anything with it?
Why are you just sitting back and watching everyone send you the same comments and you don't even have the courtesy to respond?

Please implement billable expense column in Payable Invoice Detail Report.

Listing all expenses that have been assigned to a customer would be easy to implement and should be shown under the Contact activity screen.

Such a basic request and very easy to filter for in the database. Can't believe its 18 months and still nothing.

We're basically paying for clients stuff when its missed from allocation by accident. So not only are we not getting the money in, we're paying for it! And now that i've noticed it happens, it's going to take months to get the admin team through each invoice manually!

Need to check I haven't missed charging a customer for items we have purchased & used in their works. Else we run the risk of giving these away for free.

The response time for a new report filter is certainly disappointing.

I need this report - Come on Xero - I am sure this would be useful to all users.

So how many years and votes does it take to get action?

I agree this would be a helpful feature. At the very least, could we have a filter option on the Account Transaction report that can say whether an item is marked as billable or not? I can drill into the transaction to see then who it's billable to. I have a client that uses billable expenses and it would be much more useful if you could see what isn't marked as billable rather then billable expenses outstanding.

Hi. This feature was released in NZ the last couple of month - but only for assigning to Projects, not assigning to Contacts. But still, that's a massive improvement. So now under the extra options dots you can have a view of bills to only show those that have not been assigned to a Xero Project.

makes it easier to follow up on staff to see if they completed task. makes it easier for me to check my own work

This option would help to save time on a lot of manual checks.

The option available isn't currently working. This would help to save time on a lot of manual checks.