Enter your idea

This would be incredibly helpful

When people are inputting mileage from home they are sharing their home postcode in the description of the journey, that can be visible to all without even clicking on it - therefore not GDPR compliant. Being only visible for the line manager who was allocated to approve them would resolve this, plus make it easier to work through the list of those needing to be checked without having to constantly re-filter the page each time you click into an expense to check it and want to return to the next expense that staff member has inputted.

Current set up means approvers are less likely to actually check the expenses have been input correctly and just click the 'approve' button from that list - causing more issues down the road when staff have allocated to the wrong account or project etc, which can't be seen without clicking onto each expense.

Honestly cant believe Xero haven't actioned this already. Might be to consider a different platform.

I also request this is implemented ASAP, such that users can approve their own expenses, but not other user's expenses.

If Xero is able to allow the selection of approver for leave requests and timesheets, I would think it isn't too hard to also allow the selection of approver for Expenses. I would think Xero would prioritise this given Xero charges for the use of it.

Any update on this from Xero?

A question that is continually being asked by clients , not only for expenses but POs and invoicing too. This suggestion was posted in 2022 and we have no updates on this...larger companies will go elsewhere.

urgent issue and will determine whether we get onto the Xero expense platform or not

This is a really urgent issue as all approvers can see all submitted expenses and it causes confusion - please implement ASAP!

Agreed this functionality would be useful. Both a function to set a specific approver for specific employees (and that approver therefore can't see other employees expense claims that aren't relevant to them), and also I'd like to see a change that removes the option for employees who have admin access to self-approve their own expense claims.

If you are really interested in becoming a market leader then you need to listen and implement requests that are marked as Critical!!!! this is a basic need in business teams and needs to be done NOW!!!

Hi Xero has this feature been implemented?

This is a really urgent feature - Xero please implement.

This is very important. I might have to add another software just for expenses.

To add to this, surely the current situation constitutes a confidentiality breach potential. It is not feasible for one person to sign all expenses all of the time and yet allowing other approvers to HAVE to see what expenses other people have submitted who are not in their team, is potentially a GDPR breach.
What if someone submitted an expenses for medical treatment or checkup and didn't want every approver to know? What if one staff member was permitted to claim an expense personal and private to them, then all approvers would see it.
This must constitute a GDPR and Privacy breach.
Xero need to do much better on this.

Xero are you listening?

It's baffling that there is no hierarchy based expenses approver option. Even in a small business, there is often a team manager who should be able to approve expenses of their team, before being sent to their manager/or business owner to finally approve. The current method is only slightly better than a spreadsheet

It would be great if there was an 'Approval Workflow' implemented where a cost centre manager could be the only one to review and approve an expense claim submitted by their employee, each cost centre manager would be incharge and see only their employee expense submissions.

Also, the idea for an email sent out notifying approvers there is an expense pending approval is a necessity. Currently you need to login and check if there is anything when all you should receive is an email notification, or even a email with a link taking you to the expense and you can respond approved and it registers in the system. Concur have this feature and the workflow feature, would be great if Xero could do this also.

Please implement this feature so we can assign one approver. Is currently very clunky

We have multiple approvers throughout the organisation and it would be preferred if they could only see their own expenses and those of the people whose expenses they approve. If they are getting notification of another expense entered, they only want notification for those they approve as well, not all users of the app as is currently the case