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Agree this is pretty basic, for owner/managed businesses I think this isn't an issue but I work in a small organisation (under 30 people) and even at this size we have multiple budget holders and therefore need to tailor approvers for expenses. We won't use Xero expenses because of this, which is a shame. It'd be good to know if Xero is seriously looking into changing this or not, based on the fact quite a number of customers would clearly use this functionality?

Same comment as what was said below by fellow users. I think this is a critical and urgent matter for Xero to address and develop (same as embedding a delegation of authority matrix in payables).

Xero Expenses - you should not have the option to approve your own expenses. If you are a manager who approves others, it means you can approve your own which is crazy. There are no controls, which is a standard requirement in Finance so should be in a finance system.

I have just asked the same question! This would make Expenses more compliant with financial controls in organisations as other users have said. Also more streamlined and user friendly for Approvers in particular.

Also, if not explained above, add in limits to each Expenses User under which approval is not required.

Happy also to help to design/test this function.

We went for Zoho Expenses in the end and, so far, all seems fine. Our staff seem to like it, especially the mobile app to capture receipts on the go.

It exports all the documents as attachments to Xero, including the approval. So you have the full audit trail within Xero.

It does show 1 line in Xero per line item, rather than summarised by Account Code for the whole claim, which is slightly annoying but manageable.

we use dext and approvalmax, but the integrations to classic expenses is.. a little funky.

We're looking into Expensify as an alternative.

Not being able to set up approvers is a problem for us and we are currently looking at alternatives if anyone can recommend.

This seems pretty basic to me

How is this not part of the standard usage???? What a joke.

We have just added this feature to our description but not being able to set an approver is a problem. we may have to cancel and find something else...

I looked at Xero Expenses recently to replace our current process and this is one of the main reasons I decided against it - seems a basic requirement

This should definitely exist! And since I pay extra to have expenses, I shouldn't have to pay extra extra to use an addon from another company...

OPEN YOUR API TO APPROVALMAX!! Approvalmax users have been waiting a long time for you to do this!! Instead you leave your expenses in shambles and wont open your API so Approvalmax can solve this issue.

Try Ezzybills (a Xero add on). Works great, cheap & good support if you need it.

I think you'll be waiting a while before Xero adds this functionality when such a good add on such as Ezzybills is available.

(I've been waiting 10 years+ for deposit/instalment invoices (sales order functionality to be added)

I think you'll be waiting a while before Xero adds this functionality when such a good add on such as Ezzybills is available.

Try Ezzybills (a Xero add on). Works great, cheap & good support if you need it.

Insane that this is not standard. Would not pass audit controls!!!

How is this not a function in Xero? Very much needed for internal controls and reducing unnecessary admin work, since Xero uses a "per receipt" style of expense due to only being able to upload one file per claim.

Please add this feature.