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I am about to switch 50+ staff over to Xero expenses for mileage claims and am amazed a default rate cannot be set. We use the ATO rate (85 cents per km from 1 July) for the year - being able to set this centrally and not have to check that each employee is not inputting a different rate is critical. This is a basic function of every expenses app I've ever used. Please add it as a priorty.

The Xero team need to remember who is paying their salaries and take more notice of what the subscribers are asking for.
The notes below are a very small % of the people who are frustrated about this basic request

This needs to be added ASAP. This is a basic requirement as staff shouldn't have to try to remember the mileage rate.
It needs to be able to be edited whenever the client chooses.
In NZ, IRD set a mileage rate which is the relevant amount each year but clients should be able to set their own rate as they may choose to pay their team more than the IRD rate.

plse add it.

Our clients are already paying (overpaying) so much to have expense claims available, I feel this is a non-negotiable function that needs to be added, asap.

(How I see this work: it is like setting up a product/Service, with an amount popping up, but one you can still edit if need be?)

Our clients are already paying (overpaying) so much to have expense claims available, I feel this is a non-negotiable function that needs to be added, asap.

(How I see this work: it is like setting up a product/Service, with an amount popping up, but one you can still edit if need be?)

This is very important to clients. Is there a way in Xero to automatically apply the current IRS mileage rate under mileage claims? Right now, everyone has to manually enter the rate when they submit a claim.

It would be great to be able to add the amount paid per mile in settings, so employees don't have to enter this on each expense claim.

Yes please - should default to the latest HMRC rate (45p) - but also allow Admin to override this if company does not pay full rate (we do and so will 99% of businesses I think)

Yes add it

The amount of work to review AND CHANGE the mileage rate if it is not able to be established as a standard policy makes the expense app useless for a company with many people submitting mileage reimbursements.

This is quite urgent.
Thanking you,
Deb Prinzi
Summit Bookkeeping

I have a customer that pays (not reimburses) their employees by no. of km's travelled.
Is there a way to create a Travel Allowance Pay Option that will enable km's as an option - not Hours?
The staff submit Timesheets and have to do numerous lines if they travel over 59.59 km's. The customer is regional.

Why is this not already a thing? I have to check the mileage rate every time someone makes a submission when I should just be able to set it.

We have agreed to a higher value for Mileage claims than Xero allows but have to manually change it each claim

Just makes sense to have it embedded.

Yes please!

We employ several consultants who drive on site to clients.

A consultant may submit a mileage claim. The majority of the time, they travel to the same place for the same reason.

We submit mileage claims for this purpose.
The details in each claim is always exactly the same, apart from the date.
Eg It's the same distance, account, description and labels.

It would be great to have a feature on the mobile app to clone a previous mileage claim.

It's a lot easier than someone trying to remember the specific values that our organisation wants populated for the fields each time (eg cost per km).

And then just change the date and save to make a new claim.