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AU Payroll - Set Working Days for Part Time Employees

Currently, Xero does not have the feature to assign certain working days for part time employees. This becomes very frustrating when doing payroll.

For instance, an employee works Wednesday to Friday and when a public holidays falls on a Monday, Xero will allocate either all or some of the employees ordinary hours to this date incorrectly. This means we will have to manually adjust it each time.

A simple resolution would be to set up employees to certain working days, then the public holidays would assign correctly and there would be no need to manual adjustments.

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Kristofer Nadalin shared this idea  ·   ·  Report…  ·  Admin →
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  • Vanessa Huxley commented  ·   ·  Report

    Come on Xero Australia! If NZ have this feature why don't we? This is so frustrating, time to get this implemented Xero

  • Kate Singleton commented  ·   ·  Report

    @Tony we are NZ based and have the ability to do a work schedule for our part time employees so I am pretty sure you should be able to do it? Agree with Tiarna though, I don't understand why there is such variation between the countries with what is available in the system when surely the code and platforms must be much for muchness?

  • Tony Chapman commented  ·   ·  Report

    @Tiarna, I don't think we have this feature in NZ, and given that they're putting their charges up 10% it's just not acceptable that these simple requests are not actioned.

    My proposal: everyday we submit this request to their system and flood them with requests. Citizens untie!!

  • Tiarna Nouwland commented  ·   ·  Report

    This feature is available within the UK and NZ systems, but not Australia? Given the back end software development work has already been done for those countries, surely Xero can speed up the introduction of this feature for Australian customers? It has been highly requested for many years.

  • Della Wright commented  ·   ·  Report

    I have just found that an employee who works on a Saturday has not had this day taken as annual leave when he puts through the leave request, I had to go back several years to then deduct it.
    Xero needs to have the days come up that they allocate hours per day into it. Like Bamboo HR does.

  • Stephen Bowring commented  ·   ·  Report

    Xero why oh why must you punish the AU users please just give us this......https://www.youtube.com/watch?v=B0urboRDBIc I tried the BETA for rostering. I am sure its great for that. I dont need to roster. I need a work pattern so my staff can apply for leave without me having to maintain a spreadsheet to calculate the amount of leave.

  • Karen Newson commented  ·   ·  Report

    I would like a feature added whereby staff work 38 weeks per year, term time only. Everything currently is assumed staff work over 52 weeks , this does not work for me as all of my staff work 38 weeks, not 52

  • Accounts Expertunity Pty Ltd commented  ·   ·  Report

    This is critical to any business employing part-timers. I only have a small payroll with just one part-timer, but every time there's a public holiday or annual leave I need to do the calculations manually. I have suggested in a number of forums that Xero consider integrating a 3rd-party solution as Quickbooks did with Keypay, as the current solution is so far behind others on the market that it seems it will never catch up.

  • Vickie Sievers commented  ·   ·  Report

    This would be AMAZING! For full time as well as part time staff and the ability to add hours for each day in weekly, fortnight or monthly payrun cycle.

  • Edward Henry FIPA FFA commented  ·   ·  Report

    We need a resolution to this. It is very time consuming to have to manually adjust pays every time there is a public holiday

  • Jeanette Korporaal commented  ·   ·  Report

    Yes! This is SOOO frustrating. So many people do not work the same hours every weekday!

    I do not think Xero will change the current payroll system, as this is a fundamental and structural data model change that I think would require a complete rewrite. Moving to another system is the alternative.

  • Kate Ford commented  ·   ·  Report

    when will this be addressed? not only days but the number of hours worked for each day.

  • Nicolas Horton commented  ·   ·  Report

    Just to be clear, this should be for full time employees too. I have full time staff that work Tuesday to Saturday for example, so its still a critical function for any permanent staff member.

  • Michelle Mulligan commented  ·   ·  Report

    This is frustrating, with large payroll we need to remember which employees work certain days for public holidays and leave requests do not calculate properly. This is a problem when the employees enter the leave requests through XeroMe as it will be incorrect

  • Gavin Smith commented  ·   ·  Report

    When will this be implemented for the Australian Market? It's already available in other regions.
    I hate this time of the year, having to manually check and adjust all our payroll with all the public holidays and leave.
    Another good suggestion would be to be able to schedule when the payslips are emailed out - for example I'm on holidays over the Christmas break so I have had to do all the payroll before I finished. I was able to schedule the bank and EFT payments but there's no way to schedule when payslip or Remittance Advice is emailed out

  • Knowles Tivendale commented  ·   ·  Report

    This has been active for almost two years now. How about an update - or is it so difficult that the frustration caused to customers is outweighed?

    Having read the comments it seems Xero has the functionality in other regions, and it is causing a lack of compliance with Australian workplace laws. In these times of wage theft being a serious offence, it sounds like Xero needs a rapid response to avoid a class action.

  • Stephen Bowring commented  ·   ·  Report

    Please Xero implement this. Its pretty crazy that this doesn't exist. I have to manage leave requests in a spreadsheet. I have been using another finance system for several years and never imagined I would have to go back to managing leave requests this way.

    The functionality already exists in other regions look up learning "Set up a working pattern template". I have been with Xero for maybe two months. this lack of functionality already has me considering leaving.

  • Kate Rozmarniewich commented  ·   ·  Report

    I am hoping something to solve this issue is added soon. I have seen many people leave xero for this and I have been looking at alternatives also.

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