AU Payroll - Ability for Business Owner/Payroll Manager to view & complete draft timesheets
We want to be able to open and complete the employees draft timesheet, if it has already been started. We have enough to do without starting again from scratch what the employee may have already done but just not clicked the submit button.
It is idiotic that, as the owner and payroll manager, that we cannot see an employee's draft timesheets.
As the business owner and Payroll Admin, we should:
- not have compromise our recordkeeping by putting hours directly into the pay slip.
- not have to rely on our employees being available to correct the timesheet at any point in time; and
- certainly not have to rely on Xero Support to correct anything (simply because they will never be able to correct it in a timely fashion when we need them to - not their fault, just reality.)
What we should be able to do, is see any and all draft timesheets, regardless of who created them and alter them as necessary without having to mess around, wait on support or interrupt our employees during their down time.
As an employer, the absolute least we can do it make sure that our employees are paid correctly, on time and with the minimum of fuss.
Jim Morris
shared this idea
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Richard Angus
commented
I 1000% agree. Who pays for the subscription? The owners and the payroll staff/person hold all the responsibility. I am pretty shocked that this is still an issue after so many years
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VJ Boland
commented
Our whole payroll held up for a day (ok became, 1st morning job to last minute as leaving for week job) after employee took ALL DAY to resubmit despite numerous requests. This is unacceptable to all as I should have been able to make the change necessary to complete the payrun. Please Xero let those holding all of the responsibility make the changes on timesheets as those not in payroll, often don't get the importance and impact of their actions on the wider workforce. I also wear about 20 hats of which payroll is one so it is imperative that it is timely and not having to wait for others.
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Jim Morris
commented
Nope, sorry Renee, that still misses the whole point of what we are trying to achieve. As the owner/payroll manager, I should not need to wait for the employee to press submit in the first place. I also should not need them to resubmit if it needs to be reverted. I should be able to see the draft, edit the draft and submit it for them if necessary.
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Renee Hall
commented
I have seen Xero make changes to their timesheets and have done a brief test. An employee can now submit a timesheet for approval and the administrator/approver/finance officer can edit and correct anything prior to approval. Once approved it can either be edited or pushed back to draft and the employee will have to re-submit. This is so far a better option.
Suggest others give it a try too!
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Jade Lindsay
commented
As a payroll officer, I should have the ability to view and/or edit a draft timesheet for all employees. This would make the payroll process easier and less time consuming when approving timesheets. Xero should include this feature in the next update.
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Linda Minogue
commented
Totally agree. As the owner of a business I find this extremely frustrasting and such a waste of my time having to request an employee resubmit their timesheet.
This has the potential to hold up the whole pay run! -
Helen Ricketts
commented
It is such a waste of time chasing employees to resubmit their timesheets if an error is found and it is reverted to draft. Provided there is an audit trail for who has changed/approved the timesheet there should be no problem adding this functionality.
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Ellie McDonald
commented
It’s critical payroll admin have the capability to do this. It’s a ridiculous waste of time to chase our employees to do book work.
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strider duerinckx
commented
Quickbooks allows employers to revert to draft, see the timesheet and amend if required.
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Jim Morris
commented
We want to be able to open and complete the employees timesheet, if it has already been started. I have enough to do without starting again from scratch what the employee may have already done but just not clicked the submit button.
It is idiotic that, as the owner and payroll manager, that I cannot see an employee's draft timesheets.
We have been asking for this sort of functionality for years! Xero keeps ignoring us or offering up completely useless alternatives because they don't appear to understand what it is like being the business owner/pay roll admin...ironic, isn't it?
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Gail Buswell
commented
I would like for Payroll Admins to have the ability to create draft timesheets overriding any drafts created by employees.
Our employees use the Xero Me app to create their own timesheets. If an employee has started a timesheet, but its in draft format, as Payroll Admin I can't see that timesheet until they submit it.
In situations where an employee is then off sick, on holidays, or (as happened today) unable to use their Xero Me app due to issues with the app - I would like the ability to either see, modify and submit their draft timesheet or create a new one for that pay period. I currently can not do this.
I can not always contact employees and therefore my only other option is to manually enter hours directly into the pay slip but this doesn't allow me to utilise tracking categories.