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  1. When reviewing the 'Account Transactions' report in Xero there is an ability to filter by 'Source' type. However, only the 'Select all' option includes Payroll Expense Journals.

    Considering I can filter around every other transaction type, I don't see why Payroll Expense Journals can't be added as a source option?

    I know exporting to Excel works as a workaround - but considering every other source type is available adding one more shouldn't be difficult?

    5 votes

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    0 comments  ·  Payroll  ·  Admin →
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    Hi team, appreciate recent feedback when we recently merged this idea to this one. Understand that there's a bit of a difference in what's being asked between the two ideas, and we've unmerged to continue to track these ideas separately. 

    Being open there are no current plans to add a filter for Payroll expense journal to Source, however we will continue to get a sense of the interest in this and let you know if any progress is made, here. 

  2. Simply to indicate within payroll when payslips have been emailed out.

    16 votes

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     ·  4 comments  ·  Payroll  ·  Admin →
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  3. We have hourly paid employees who get paid 12 x per year with either a 4 week or 5 week pay period. At present, Xero doesn't give this option to change a pay period within payroll calendars. There are only set pay periods.

    32 votes

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     ·  20 comments  ·  Payroll  ·  Admin →
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  4. Ability in payroll to reinstate terminated employees past the 30 days Xero currently allows. Many businesses have seasonal workers or students who just work holidays, being able to reinstate the employee with all their information would be much easier than having to add them as a new employee every time they are re-employed. Most other payroll systems allow reinstatement of terminated employees.

    9 votes

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     ·  6 comments  ·  Payroll  ·  Admin →
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  5. For some clients we use Xero's Postponement and Eligibility letters. This has proved very useful but currently the letters cannot be customised.

    We have a client for example who pays a higher employer contribution percentage than the standard. The letters however, only show the standard percentage's despite the settings being different to the standard. We also have a client who has asked for their company logo to be added to the letters.

    After speaking with Xero Central I was informed that the letters currently cannot be customised and don't pull from the pension settings.

    If this could be looked into…

    25 votes

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  6. Enable full data import from external data source (say CSV) for all emplolyee data not just basic data. That would allow organisations with more staff to easily migrate to XERO without having to manually re-enter significant volumes of data.

    29 votes

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     ·  13 comments  ·  Payroll  ·  Admin →
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  7. As an approver of timesheets i see there are couple of issues which can make the process water tight.

    1.Ability to see approved time sheets (siimilar to leaves). Currently once the timesheet is approved for an individual there is no way to check what has been approved

    2.Ability to run a report for all employees that have been approved or alternatively ability to allow access to certain reports to the approver.

    4 votes

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     ·  0 comments  ·  Payroll  ·  Admin →
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  8. The ability to be able to print out a breakdown for the employee of their payments for SMP and how Xero calculates them. This is available in other payroll software

    7 votes

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  9. In order to monitor expenses by venue, tracking categories in Payroll - giving staff the ability to log their time worked by venue - makes total sense. However, when staff take A/L or S/L, there is no ability to use a tracking category, so all these transactions go to the default 'unassigned'. The time involved in searching what makes up this 'unassigned' amount in a payroll of 35+ employees across 9 venues is astonishingly time-consuming, yet vital to the overall expense reports. Would love to have some time and effort put into this issue please Xero.

    30 votes

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     ·  9 comments  ·  Payroll  ·  Admin →
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  10. Hello,

    I wanted to take a moment to share a suggestion that I believe could significantly simplify our payroll process. It involves the implementation of a bulk upload feature, which would allow us to handle payroll data in a more efficient manner. We will need a template that contains essential details for each employee. These details may include the employee's name, rate of salary, and various pay items relevant to their compensation. This would reduce the time and effort invested in processing payroll.
    Thank you,

    Best regards,

    4 votes

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    Thank you for sharing and engaging with us about this on Product Ideas, team. While we understand wanting to see developments, as you may have recently read - We’ve been offering Pay Run to our Global Edition customers since 2011 to provide basic payroll functionality. However, over the years, we’ve focused our efforts on making solutions available which offer enhanced features and a deeper integration with the Xero platform, such as Xero payroll in AU, NZ and UK, we've also seen newer payroll solutions in regions available through the Xero App Store (such as Gusto in US). 

    With this focus, we’re making some changes to Global Pay Run to help you manage your payroll more effectively;

    - From 23 July 2025 Global Pay Run will become read-only. You'll still be able to see all your past payroll information, however you will not be able to process any new pay runs…

  11. Streamlining " Multiple of Employee's Ordinary Earnings Rate" .
    I have a client who has 14 employees and 4 Ordinary Earnings Rate for each employee as their business trades 7 days a week. Each Employee is on a different Ordinary Earnings Rate. The current system on Xero requires you to create and select Multiple of employees ordinary earnings rate in the payroll settings and calculate and enter the multiplier % for each earnings rate for each employee in order for the ordinary earnings rate to be calculated and for the annual leave and carers/personal leave to be calculated. This is…

    49 votes

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     ·  28 comments  ·  Payroll  ·  Admin →
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  12. Add in ability to forward date when a superannuation payment is processed. I would like to submit the authority when I review the monthly super but have the payment not made until it is actually due, which would be a date in the future that I enter.

    5 votes

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     ·  4 comments  ·  Payroll  ·  Admin →
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  13. leave tracking report for requests that have not been completed, it could fall in previous payroll periods or current or future. This could offer more functionalities for payroll officer to track leaves in a larger payroll.

    8 votes

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     ·  2 comments  ·  Payroll  ·  Admin →
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  14. Can we have an audit trail, even if similar to invoices/bills, where we can see the who, date & time of the payslips being sent out for a pay calendar?
    This helps to know the payslips have been sent out and that there is an audit trail for this.

    30 votes

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     ·  7 comments  ·  Payroll  ·  Admin →
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  15. UK Payroll: Payment file csv format
    Lloyds bank doesn't accept .txt format. It would be great if we could download a csv payment file to upload the employee pays to the bank.

    63 votes

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    32 comments  ·  Payroll  ·  Admin →
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    Hi team, we have an exciting opportunity for a few customers to meet some of our Xero team who are working hard to improve payroll for you.

    You'd get a chance to tell us your honest experience with using Xero for payroll, as well as get a tour of the Xero London office!

    If you're interested and are available on Monday Sept 30, 1:45 - 3:15pm, and could come meet the team at our Xero London office - Share your details with us through the form here.

    We have a limited amount of spaces, but if you don't manage to get invited this round our team may reach out when our n ext opportunity arises.

  16. Create timesheet availability to Contractors set up in Xero payroll as Non employee.
    Currently this is only available to employees.

    Require the ability to process timesheets to pay Subcontractors for hours worked on site so Super is taken into account but PAYG is not applicable.
    Currently not available to STP2 category Contractor 'Non Employees'

    22 votes

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     ·  3 comments  ·  Payroll  ·  Admin →
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  17. Payroll Bill
    When submitting VAT Xero now allows you to create a bill that sits on the AP pending payment. Is it possible to have a bill create for Payroll taxes linked to payroll accounts and sits on AP pending payment? This will keep the debt much more visible for companies and make reconciling much cleaner.
    Thanks

    19 votes

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     ·  5 comments  ·  Payroll  ·  Admin →
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  18. Xero Me app no longer allows entry of allowances. Previously employees have had ability to enter their hours and any allowances attached on their templates but apparently since the change to STP2 they have stopped this ability which is crazy. Seems to be no point in using Xerome.

    Seeing we have just spent hours ensuring our clients have mapped the allowances correctly to STP2 categories not sure why this has been removed. Pls vote to have returned.

    10 votes

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     ·  0 comments  ·  Payroll  ·  Admin →
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  19. Currently to reimburse employees for expenses you have to add them manually to each pay run for each employee, it would make sense for expenses that have been added using the expenses function to auto add to payroll each month to reduce work and to allow staff to be reimbursed quicker. this would also make the expenses function more worthwhile for the cost.

    This would reduce stress for staff putting on employees as expenses that have been approved will automatically be added and marked as paid.

    15 votes

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     ·  5 comments  ·  Payroll  ·  Admin →
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  20. Display employee information such as Employment Basis, Employee Group etc next to the employees name when in a draft payslip.

    2 votes

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     ·  0 comments  ·  Payroll  ·  Admin →
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