Expenses - Pick Expenses attendees from directory
I’d like to submit a feature request for an enhancement to Xero Expenses, specifically around team meal and group expense submissions.
Current Challenge
When employees submit expenses such as team meals, client lunches, or group events, there is currently no built-in way to select the attendees from within the organisation.
At the moment, users can only enter attendee details manually (e.g., typing names into the description), which leads to:
-inconsistent formatting
-missing attendee information
-difficulty auditing expenses
-additional work for finance teams during review and P11D/PSA reporting
Requested Feature
We would like Xero Expenses to include an attendee field that can:
-Pull from the organisation’s existing employee/user directory in Xero
-Allow submitters to select multiple employees as attendees for an expense
-Store attendee information in a structured way for reporting and compliance
Use Case Example
A staff member submits a “Team Lunch” expense and can easily choose attendees from a dropdown list of employees rather than manually typing names.
Business Value
This would significantly improve:
-expense policy compliance
-audit trail quality
-reporting on team-related spend
-ease of use for employees submitting claims
Vincent Smith
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