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'Full Detail on Expense reports' has been merged into this idea

Payroll & expenses: Expense claims

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Expenses Report - Including billable expense assignment

Would really appreciate the ability to export expense claims for an individual employee for a defined period which shows which are billable to a client and those that are not.

Currently the Expense Claim Detail report only shows aged (unpaid) expenses and the Account Transactions Report shows all expenses whether paid, unpaid or submitted, but doesn't differentiate those that are general expenses from those that can be billed to Clients (Customers).

Hard to believe we are the first small business to request this functionality.

32 votes

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Lisa Rustell shared this idea  ·   ·  Report…  ·  Admin →
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  • Holly Bell commented  ·   ·  Report

    A report which shows full expense detail including optional 'spent at' and 'description' columns

  • Richard Warren commented  ·   ·  Report

    This would also allow expenses to be reviewed by Contact to make it easier to review trends over time

  • Richard Warren commented  ·   ·  Report

    Or of course the expenses system could revert back with key features we had before. In particular having the expense be a contact.....

  • Matthew Botherway commented  ·   ·  Report

    I find it amazing that there is about a dozen things you can search on in the expenses, yet "Spent at" is not one of them. This feature is so basic and yet missing. Really need to be able to search on "Bunnings" etc,

  • Robbie Scholtz commented  ·   ·  Report

    We would like to have a report for non-billables so that those can be linked and cleared.

  • Christo Bresler commented  ·   ·  Report

    Report by expense ledger, option to add filed; show if expense is marked for billable assignment. This will be great, Thanks.

  • Rachel Wright commented  ·   ·  Report

    I agree. I need to be able to run a report by general ledger nominal, that shows if an item is marked as billable or not. Surely this can't be that difficult ? any company that uses this feature must need this report ?

  • Tamara Basic commented  ·   ·  Report

    We need report for expenses allocated to customers - so we know all bills that are rebilled to certain customer

  • Jaimie Halstead commented  ·   ·  Report

    Could the "spent at" field be populated from the contacts or create a new contact?

    I'm sure this worked before the contacts were upgraded a few years ago.

    Please fix this..

  • Emma Ranade commented  ·   ·  Report

    This would be great. Or at least an option to search expense claims by description/supplier.

  • Judith Hayes commented  ·   ·  Report

    I would like the entered receipt added to the Contact Activity. When the receipt is entered into the expense claim it creates a new Contact but does not record the activity in the Contact. Please fix this.

  • madeline bardolf commented  ·   ·  Report

    We need to be able to run a report of historical Expense Claims, by Customer contact in order to see what Expenses were entered for a certain time period. The Expense Claims Detail report does not show anything when I run it. I need the Expense Claim Report to be able to be sorted by our Customers names, not sorted by our employees.