Invoice Branding - Ability to Set Payment Terms and Payment Methods at Contact Level
Overview:
Currently, in Xero, the branding theme determines the payment terms and payment method for invoices and bills. While this approach works for general branding purposes, it limits flexibility when managing diverse customer or supplier requirements.
Problem Statement:
Many businesses have contacts with unique payment arrangements that do not align with a single branding theme. For example:
Certain customers may require extended payment terms (e.g., 60 days) while others operate on shorter cycles (e.g., 30 days).
Suppliers may prefer specific payment methods (e.g., EFT, credit card) that differ from the default settings.
Relying solely on branding themes for these settings creates inefficiencies and increases the risk of errors when generating invoices or bills.
Proposed Solution:
Introduce functionality to define payment terms and payment methods directly at the contact level.
This would include:
Payment Terms: Ability to set default due dates (e.g., X days after invoice date) for each contact.
Payment Method: Ability to specify preferred payment method (e.g., bank transfer, credit card) for each contact.
Benefits:
Greater flexibility and accuracy in managing diverse customer and supplier requirements.
Reduced reliance on branding themes for operational settings.
Improved efficiency and reduced manual adjustments during invoicing and payment processes.
Alignment with Industry Standards:
Other accounting platforms already provide this functionality, making it a widely accepted best practice. Implementing this feature would enhance Xero’s competitiveness and user experience.
Meehgan da Silva
shared this idea
Hi Meehgan thanks for sharing this idea here. Appreciate having the need to have different payment terms for different contacts. While this is not an existing option in Xero, we are adding your idea to gaining support so that other members from the community are also able to add their comments and vote on this. :)
