Reports - Generate a report for transactions without receipts attached
Users should be able to generate a report of transactions without receipts attached. This allows small business administrators to identify which transactions don't yet have receipts attached.
Hi community, thank you for engaging with us about your needs in a report to view where attachments have not been uploaded to a transaction.
We get how this is a need for some businesses to validify expenses and process payments.
Right now, this isn't in the teams roadmap, however we'd like to keep tracking the interest around this and will share if it is picked up in any future planning with you all here.
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Andy Ball
commented
Sounds good if you can ********* Xero's App Store, Marius
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Marius Hasan
commented
We're shipping this exact report in a connected app we're building (an attachment register with a missing receipts view, plus an audit trail report and a mail log). Read only API access. covlens.com/auditlens if you want it when it's ready. Independent app, not a Xero product.
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Marc Walker
commented
I'd definitely like this feature as presently it is painful trying to figure out if all receipts are captured for the FY
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Andy Ball
commented
I have a suggestion for a workaround that might fix this. For whatever reason, it must be difficult to add this to the Xero front end that we use. But the data is there on Xero's servers; the Bills screen shows the number of attachments for each bill, for example.
What about the data analysis being carried out on Xero's servers (AI, for once, I'm looking at you) and then a report can be e-mailed out to each user showing the attachment status for each transaction.
It could be a service that people could opt into, and even pay separately for! Would I pay 9.99 to get a report at the end of my financial year to highlight missing paperwork? You bet.
There may be other reports like this that are hard to code into the front end or not high priority that Xero could offer to process on the server, for a fee.
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Sally Riley
commented
I 100% agree with all of the previous user comments. I am both a user (bookkeeping for my husband's business) and an auditor by profession. As an auditor one of the initial 'tests' I would perform on any client's data is to review expenditure not supported by a valid receipt. As a user, I find it very frustrating to scan through endless lists of transactions. The reporting tool doesn't even offer any such transaction identification/filtering. I am at a loss as to why this is not even on Xero's radar, never mind a critical necessity for business owners.
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Chari Valero Rubio
commented
This is incredibly frustrating for us too. How come this report still doesn't exist? We would use it monthly for our reconciliations. It's very important for us and our clients.
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Matt Crawshaw
commented
The Xero me Expenses app and receipt scanning is an amazing feature for staff with business credit/debit cards to load their expenditure receipts for approval and audit record keeping.
The problem is that people don't upload receipts straight away and then forget. It would be amazing if the "Submitter" user could see all unreconciled transactions on their account that don't yet have a receipt uploaded against them. Then they could work through these in their own time and save the back-and-forth process of follow-up about which credit card transactions still require a reciept.
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Sarah Hargreaves
commented
Would be so so useful!
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Teremoana Morgan
commented
This is hugely important for our reconciling and auditing. At the moment I can see if a receipt has been attached when manually reconciling but if a payment is reconciled to a bill, there's no way to see easily that there is an attachment. I have found a work around that will help for now but this would be really helpful.
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samantha abn
commented
This is basic 101 for any business no documentation you will fail and audit and we cannot record entries for tax purposes. This is critical for any business fundermentals
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Summer Kenway
commented
I agree with this too! Please make this possible :)
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Chris Peat
commented
Completely agree, it should be possible to un a report of transactions with no receipts attached, can you provide us with an email alert when this feature has been added pls