Purchase Orders - Comprehensive Purchase Order Status report
Dear Xero Product / Development Team,
I would like to submit a feature request on behalf of our client regarding Purchase Orders in Xero.
Our client would like Xero to have a Purchase Order Report that can clearly show the status of each Purchase Order, especially whether the goods or services under the Purchase Order have been fully received and whether the Purchase Order has been fully closed.
It would be very helpful if the report could include the following information:
Purchase Order status
To show whether each Purchase Order is still open, partially received, fully received, or closed.Receiving status
To indicate whether the goods or services related to the Purchase Order have been fully received.Billing status
To show whether the Purchase Order has already been fully converted or matched to bills.Related bill number
If possible, the report should show which bill number(s) were created from or linked to each Purchase Order.Export function
The report should be exportable to Excel for review, reconciliation, and internal control purposes.
This report would help users monitor outstanding Purchase Orders more efficiently, confirm whether Purchase Orders have been completely processed, and reconcile Purchase Orders with related bills.
Currently, users need to check this information manually, which can be time-consuming and may increase the risk of missing incomplete or outstanding Purchase Orders.
We would appreciate it if Xero could consider adding this type of Purchase Order Report in a future update.
Please let me know if any further details or examples are required.
Thanapon S
shared this idea
Appreciate you raising this suggestion. Having a report showing whether purchase orders are open, received or billed, along with any related bill numbers could make month-end reviews and payables reconciliation much easier.
For now, you can use the Purchase Order Summary report alongside the Purchase Orders list and export the available information for further review.
I’ve moved this to Gaining Support so we can continue gathering feedback. If this would help your workflow, add your vote and share which PO statuses or details you’d want included.
