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  1. 11 votes

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    Emma Rosenblatt (Accounts) commented  · 

    Please add this!!

    This stops the double entry our staff have to make. It feels so over the top that we require them to put the time into XERO Projects and then into XERO Me timesheet. Even if XERO payroll was only able to pull the time from XERO projects and put the hours for the week against the staff member and all time at ordinary earnings and then admin fixes up what is Overtime and what is Ordinary Earnings.

    The timesheet is automatically pulled from projects (if you want this feature enabled) at the end of your payroll week and is waiting in Timesheets as a 'pending' timesheet for admin to approve.

    This would help so much! Something is better than nothing.

    Emma Rosenblatt (Accounts) supported this idea  · 
  2. 12 votes

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    Emma Rosenblatt (Accounts) commented  · 

    This would be much more useful.

    I am noticing with the more tasks and project has and when there are a lot of hours booked to a project, this page can be almost not help at all. Viewing time entries by task will allow us to identity time missing much faster and easier.

    Emma Rosenblatt (Accounts) supported this idea  · 
  3. 4 votes

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    Emma Rosenblatt (Accounts) commented  · 

    A reminder that the due date of the project is approaching. And a reminder to send an invoice. Invoice reminders should keep alerting until the full project amount has been invoiced.

    Emma Rosenblatt (Accounts) supported this idea  · 
  4. 24 votes

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    Emma Rosenblatt (Accounts) supported this idea  · 
  5. 13 votes

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    Emma Rosenblatt (Accounts) commented  · 

    Adding to this idea it would also be great if we could create project templates to apply estimated expenses to.

    This would reduce admin time by so much! A great feature to have. Honestly XERO Projects needs a MAJOR update!!

    Emma Rosenblatt (Accounts) supported this idea  · 
  6. 20 votes

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    Emma Rosenblatt (Accounts) commented  · 

    Adding to my below comment.

    Being able to filter projects with stages as a filter would be very helpful too!

    Having default stages including: Draft. In progress, On Hold, Completed, Closed, Rejected/Cancelled, Admin (for admin issues that prevent the job from being closed). This would be a great start. Even better if we could customize our own stages.

    Secondly, viewing the projects with a calendar view (e.g. monthly view) where you see due dates and the projects are colour coded to show their status.

    Thirdly a GANTT Chart for the projects would be a great way to visually see work that needs to be completed over a period of time in relation to the time planned for the project. A Gantt chart can include the start and end dates of tasks, milestones, dependencies between tasks, assignees, and more.

    Emma Rosenblatt (Accounts) supported this idea  · 
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    Emma Rosenblatt (Accounts) commented  · 

    This would be extremely helpful. We have some projects in our system too long but we aren't exactly sure how long they have been there, but it would be very helpful to know.
    Also it would help if we could see what projects are due this week and any overdue projects to be highlighted or viewed separately. Something for the viewer to easily see as soon as they open up projects that there are projects due this week e.g. 2 Projects due this week and 1 overdue project.

    It would also help if we could view staff allocation with a calendar view and to able to view a group of employees at once but also a single employees allocation.

  7. 110 votes

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    Hi everyone, we appreciate wanting the ability to assign files to the project itself. While this isn't something we have planned right now we'll keep tracking the interest through the idea here. 


    To highlight, though not currently available on the Project directly, it's possible to attach files to the individual transactions within a project e.g a Bill, Invoice, Spend money or Expense. i

    Along with this, you may also find it useful to create folders within your Files library where you can collect all files related to a specific project for ease of reference. 

    Understand this isn't the ideal solution, but may help some for now 🙂

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    Emma Rosenblatt (Accounts) commented  · 

    The solution you have provided Kelly unfortunately doesn't help at all...

    First, the files attached to bills, invoices, spend money or expenses first of all aren't viewable to all users. Users with limited access to projects cannot view these nor do we want them to be able to.

    Secondly, the attachments we wish to attach to projects are not related to a bill or expense. Attachments are PO's from customers relevant to the project. Photos of issues at the worksite and photos of drawings for construction.

    Tradesman on the floor do not have computer access and therefore are unable to log in and upload a file to our drive or view an attachment from there either. This would also take a large amount of their time.

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    Emma Rosenblatt (Accounts) commented  · 

    This feature would help so much and it is only such small feature to add. The same ability is already in Xero there is just no option for projects... It is really such an important ability - all the documentation associated with a project in an easily accessible location.

    Emma Rosenblatt (Accounts) supported this idea  · 
  8. 31 votes

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    Emma Rosenblatt (Accounts) commented  · 

    This would be very helpful for situations where a large project is broken up into 'sections'. Once the first task is first it can be closed so no one can book anymore time to it but it remains viewable.

    Also so important for long-running projects where prices change.

    Emma Rosenblatt (Accounts) supported this idea  · 
  9. 22 votes

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    Hi Leah, when you've closed/completed a project it is still possible to add Bills and new Expense tasks to it. 

    From the bill you'll be able to look up and assign lines of your Bill, or within the project you can simply add an expense. The only transactions you can no longer add once closed are Billable expenses, Spend monies and time entries. 

    Is there a specific reason you need to enter the expense as one of these type of items? 

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    Emma Rosenblatt (Accounts) commented  · 

    I just reopen projects add the bill then close it back out.
    Being able to always add bills to projects could cause a lot of issues and mistakes especially when that project is actually not supposed to have the bill charged to it.

  10. 964 votes

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    Hi everyone

    We wanted to provide you an update on our progress for this idea as it’s very much something we want to make easier for you all. The feedback you’ve provided so far has been helpful. One of the big problems our Product team identified in this thread and in other customer research is how hard it is for customers to navigate their statement lines to gain a holistic view of the work they need to do and complete their work flows efficiently.

    I’m pleased to share that they’re in the early stages of developing a solution that will help to improve this experience by combining a search tool with an increased number of statement lines being returned to the page.

    The product team has a working concept and are looking to validate this with some customers before working out the final details. If you’re interested in participating, please

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    Emma Rosenblatt (Accounts) commented  · 

    I agree with Cameron,

    The reason some want to see more statement lines is that the Reconcile tab is incapable of searching and filtering. At the same time the Cash Coding tab has sorting, but loses the whole benefit of the matching process. So fixing either would help.

    1) Add the options of 25/50/100/all statement lines in the Reconcile tab, or
    2) Add searching, sorting/filtering of the Reconcile tab, or
    3) Add the ability to match in the cash coding tab.

    Emma Rosenblatt (Accounts) supported this idea  · 
  11. 669 votes

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    Hi everyone, we thoroughly appreciate all the interest and detail of where and why you'd like to attach files to employees in payroll.

    As many will be aware, the team have been making a lot of changes across Payroll to accompany local regulation & compliance such as STP phase2.

    With much of this work still on-going, we want to be open that there are no plans at present for this development. It is top of mind for the team, and will be reconsidered when resource becomes more available however we wanted to share and set expectation for the near term with you all, here.

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    Emma Rosenblatt (Accounts) commented  · 

    I agree with Anna - The function to add files is already in place in multiple areas in Xero, why is it not possible to easily implement this into the Payroll section?

    Emma Rosenblatt (Accounts) supported this idea  · 
  12. 142 votes

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    Emma Rosenblatt (Accounts) commented  · 

    When Xero advertises itself as a program which automates admin tasks then that is what you expect. Not calculating super accruals for under 18s is a HUGE MISS because this is something we then have to do manually, the opposite of what Xero sells itself on.

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    Emma Rosenblatt (Accounts) commented  · 

    Critical improvement. Please fix this, this issue is causing a lot of headache.

    Emma Rosenblatt (Accounts) supported this idea  · 
  13. 83 votes

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    Emma Rosenblatt (Accounts) commented  · 

    Please add this ability to the note section. The notes should also be time stamped and the name of the user who made the note should be viewable as well.

    I have mentioned in another post about how the new note feature is really basic and lacking usability...You can make a note on the contact that's great but what can you do with this???Nothing.

    We need to choice to be able to make a note pop-up when invoicing the contact, when viewing invoices, when uploading bills, when paying bills. I know others have also requested notes to be able to be seen in reports as well.

    Having one note section which can have up to 4000 characters is a pretty slack job at resolving this issue.

    Emma Rosenblatt (Accounts) supported this idea  · 
  14. 9 votes

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    Quick turn around, as we were able to roll this out rather fast 😁!
    You should all have access to the new Notes feature I mentioned - Found at the bottom of the Contact details section when adding or editing a contact.
    As I mentioned, this’ll enable you to enter text such as a requirement for a Purchase order that you’ll be able to see when viewing the Contact record.
    It’d be great to get feedback - if this helps with your needs here.

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    Emma Rosenblatt (Accounts) commented  · 

    Feedback - This doesn't achieve the desired goal.... Yes there is a note section but the only place you can view the note is by going to the contact itself which is so time consuming. So XERO is expecting you to go and check a contact card everytime before issuing an invoice or paying a bill ??? It would be much better if we could select certain notes to always popup when making an invoice or viewing a bill.

    So instead of ONLY one note section we need the ability to add multiple notes and a check box and selection tool where you can customise where and when the note popups.

    The XERO team is on the right track but has not allowed for any customisation or usability with the new feature.

    Emma Rosenblatt (Accounts) supported this idea  · 
  15. 20 votes

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    Emma Rosenblatt (Accounts) commented  · 

    The aged receivables and debtor reports.

    Emma Rosenblatt (Accounts) supported this idea  · 
  16. 28 votes

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    Emma Rosenblatt (Accounts) commented  · 

    We need the ability to select different emails for different things.

    We sell to different departments in a company and each company in xero has its' own contact. Therefore we need to be able to send invoices to specific persons in each department e.g.
    - Invoice xyz to Person A
    - Invoice abc to Person B
    - Invoice qwe to Person C

    We also need the ability to send bills for a contact to a specific email, invoices to a different email and remittances to another email, and statements to another email again. Every department of our customers and clients require different email addresses for different things and they are super annoyed when we don't do this.

    We would be able to do the simple admin side of things if XERO had more customization with contacts alone.

    I understand there are many other areas that need improvement as well.

    Emma Rosenblatt (Accounts) supported this idea  · 
  17. 21 votes

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    Emma Rosenblatt (Accounts) supported this idea  · 
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    Emma Rosenblatt (Accounts) commented  · 

    Please add this feature! We are a fabrication business where every job is made in projects and the guys have to allocate their time to projects everyday. Then they also have to do their timesheets. Something is ALWAYS forgotten. The guys also don't appreciate having to fill both out because it feels like double handling.

    We have multiple projects every week that are completed and invoiced out so assigning costs to projects is imperative. Without it we can't continue as a business because costs must be allocated otherwise reports do not disclose true profits. Hence future quoting will be incorrect if based on historical project time entries if the time entries have not been correctly entered.

  18. 20 votes

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    Emma Rosenblatt (Accounts) supported this idea  · 
  19. 70 votes

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    Hey folks, thanks for the idea and support here. We appreciate all the valuable feedback and ideas shared regarding timesheet reminders ⏰
    We understand that the ability to easily remind employees to fill out timesheets would make things easier and save you time.
    Our product team is currently investigating potential solutions for this but at this early stage there are no specific time frames available. We’ll be sure to let you know if there’s any change, though!

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    Emma Rosenblatt (Accounts) commented  · 

    Please add Timesheet reminders, it is a simple and easy way to remind all staff including those who may be away the day prior when everyone is verbal reminded.

    It is a tedious task trying to get everyone to fill in their timesheets is to the point you don't want to pay them because then maybe they will do it.

    Emma Rosenblatt (Accounts) supported this idea  · 
  20. 21 votes

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    Would possibly need to consider the # of communications individual contacts are receiving if you had unlimited reminders. 


    To get a sense of what our customers would be looking for - do you have a # of reminders in mind that would most suit your business, Ryan? 🙂

    Emma Rosenblatt (Accounts) supported this idea  ·