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AU Payroll - Historical Payslip Report (bulk download)

Create a report to show all payslips for an employee for a given time period. Currently these have to be downloaded one by one.

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Stuart Fysh shared this idea  ·   ·  Report…  ·  Admin →
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In development  ·  AdminKelly Munro (Community Manager, Xero) responded  · 

Hey everyone 👋thanks so much for your ongoing feedback and commitment to supporting this idea.

We understand the need for a straightforward process to download all payslips at once, particularly for WorkCover claims or employee requests where multiple payslips are required. We’re excited to let you know that our product team is now actively working on a solution to allow bulk downloading of payslips.

In the meantime, you can use the Payroll Activity Details report to get a detailed breakdown of each payslip. It's also worth noting that employees can access and download their own payslips directly through the Xero Me portal.

We'll keep you updated on our progress right here. 🙂

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  • Paul Skirrow commented  ·   ·  Report

    Please note we need an option to download all payslips for a particular employee in a single PDF file, one payslip per page.
    Downloading payslips for *all* employees in a single PDF file is useful too but obviously not useful when we want to share with employees.

  • Beau Gaudron commented  ·   ·  Report

    For anyone needing to do a bulk download we have a video on it here https://youtu.be/4tlJ0uQdaIE

    Noting that this is not a directly accessible feature in Xero, but for anyone wanting to save a few clicks it may help for now

  • Sharon Hyde commented  ·   ·  Report

    No more excuses Xero. Tell us the truth or just get it done!

  • Hayley Worth commented  ·   ·  Report

    Absolutely a required feature. I have to email weekly payslips for the past 8 years for a long service leave claim so that equates to around 416 separate files that need to be emailed off. Please make this feature a priority.

  • Kate Ord commented  ·   ·  Report

    So, you released this feature in 2022 for the UK and what, now this feature is on a slow boat from China yet to arrive in Australia?

    Workcover requires 12 months worth of payslips and I have to download them one at a time because Xero cant push a button and make this feature available for Australian users?

    I really want to go back to MYOB where features like this, and many others, have been available for several years.

    (Rather frustrated if you couldn't read my tone...)

  • Mark Ferguson commented  ·   ·  Report

    We need to download a full year of payslips (52) to support a WorkCover claim - so clearly a common requirement.

  • Mark Wagenaar commented  ·   ·  Report

    Please add my 5000 votes for this feature.
    Can’t think of anything more frustrating than this limitation within Xero.

  • Molly Kirk commented  ·   ·  Report

    Surely this has to be implemented ASAP - it should be a very easy fix if already implemented in another country? What is stopping it from happening in AUS?

  • EFFISION Accounts commented  ·   ·  Report

    Dear Xero, could you consider adding the ability to download payslips in bulk. Thanks

  • Lewis Price commented  ·   ·  Report

    Any further update here? Still looking for this in AU..

  • Rebekah Small commented  ·   ·  Report

    I need to provide payslips since I first started work to someone and having to download them one by one is an absolute headache

  • Jenny Vichie commented  ·   ·  Report

    I changed to xero as was told how good teh package is, however find it very lacking when it comes to doing reports and anything other than the day to day. The reconcilliation idea is great however if someone makes a mistake it is then very hard to find and fix

  • Renee Czamanski commented  ·   ·  Report

    We need this for apprentice subsidies. It would be helpful if they downloaded with a week ending date for quick location.

  • Beau Gaudron commented  ·   ·  Report

    A while back I shared a way of doing this, have now improved upon it a bit - here is the video for anyone that may find it helpful instead of text instructions

    https://youtu.be/4tlJ0uQdaIE

    The method here allows you to set how many downloads prior to the most recent to download and will automatically rename them according to the period name.

  • Suzanne Gabriele commented  ·   ·  Report

    Can Xero provide an explanation to their customers as to why this highly anticipated feature is not in its immediate plans to implement? And - is there any timeframe that it may be implemented OR - is there no plans to implement it to the Australian market?? I think we all deserve to be kept abreast of this issue.

  • Kristen Germantse commented  ·   ·  Report

    I too am frustrated by not being able to do a bulk download of an individual employees pay slips.

    I have to provide 52 weeks of payslips for a workers compensation claim and having to do them individually will be very time consuming.
    I would imagine that this is something that impacts on many businesses, so come on make this available. If you can do it for the UK it should be simple to add to Aussie Xero

  • Liz Menerey commented  ·   ·  Report

    I don't understand why if it is available in one country why not in another? Makes no sense. to do it any other way is time consuming and frustrating.

  • Dean Cook commented  ·   ·  Report

    Very frustrating that you have developed this function for UK but not implemented for AUS or NZ! As mentioned many times below, all workcover claims require 52 weeks of payslips and having to download them individually is not only time consuming but frustrating for both the Xero User and Workcover Insurer.
    Please implement this ASAP is AUS and NZ.

  • Miranda Hancock commented  ·   ·  Report

    This is totally unacceptable Xero - for a Workers Comp claim we needed to download over 52 individual payslips...my client could not believe it when I advised there was no option to select all...what a waste of business time...in my experience of using Xero for many years as a bookkeeper, the current focus on making it 'prettier' seems to be at the expense of functionality :(

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