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  1. To ability to add files to an employees file. Things like medical or child support letters. Would be handy. Also, being able to set schedules for changes in payroll. If the employee has deductions that change over several weeks, it would be good to schedule it to change automatically.

    2 votes

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    0 comments  ·  Payroll  ·  Admin →
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  2. AU Payroll - User access options
    Payroll user access for advisors that can be customised so that you can opt out of being an option for approving leave or timesheets etc.

    13 votes

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     ·  8 comments  ·  Payroll  ·  Admin →
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  3. Tronc pay item to be set up as PAYE applied only. Currently there are 2 options but one has PAYE and pension applied, the other has PAYE, NI and pension applied.
    The standard Tronc set up is PAYE only, yet there is not pay item for this.

    3 votes

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    0 comments  ·  Payroll  ·  Admin →
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    Hey Kayleigh, thanks for raising this idea with us! We appreciate that you've found an opportunity to improve our default Tronc pay items.

    We've reviewed your idea and now it can gain support from other community members.

    Along with votes, others can now comment to share additional detail about how your idea could improve their experience with Xero.

  4. As the automatic journal for payroll is not able to be viewed before posting to accounts, we should have the option to turn off automatic journals. Currently, we have to post, then go back and do another journal to split out ER NI & Pension for different departments. This system is so unflexible.

    21 votes

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     ·  15 comments  ·  Payroll  ·  Admin →
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  5. Suggestion to format payslips in Payroll so that the earnings quantity and earnings rate are limited to two decimal points for ease of readability for staff.

    2 votes

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    0 comments  ·  Payroll  ·  Admin →
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    Thanks for sharing your idea and highlighting an important improvement for our Payroll product.

    We've reviewed your suggestion to display figures on payslips in two decimal places. It’s now over to the wider Xero community to show their support! If this change would make a difference for your business or workflow, be sure to vote and share the idea with colleagues or others who could benefit.

    As this gains traction, we also welcome comments from other users. Feel free to add how this enhancement could help streamline your payroll reporting or improve clarity for employees.

  6. It will be great to have meaningful payroll reports. E.g., the leave overview is a blunt tool, as it shows all employees, including those who have left. The same applies to the Auto Enrolment Summary Report - it is a basic on-screen report with no filters, etc. And, yes, includes historical employees. Where there are filters, these overlook some choices which should be present. E.g., wage type, which payroll runs are they- monthly, quarterly, weekly, etc

    3 votes

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    0 comments  ·  Payroll  ·  Admin →
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    We're grateful for your engagement and letting us know the changes that matter to you.

    Our Community have reviewed your idea and now it can gain support from other community members.

    Along with votes, others can now comment to share additional detail about how your idea could improve their experience with Xero.

  7. Should have a warning Pop Up before posting the pay run, there are draft timesheets for that pay run.

    7 votes

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     ·  1 comment  ·  Payroll  ·  Admin →
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  8. Bring back leave date function in employee history list, it made running P45s much easier when there is a team that run payroll.

    7 votes

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     ·  1 comment  ·  Payroll  ·  Admin →
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  9. I would like to be able to firstly differentiate my payroll journals from other journals and then produce an end of year report of the payroll journals.

    How you could facilitate this:
    -Tick box on the journal to identify it as payroll related.

    15 votes

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     ·  3 comments  ·  Payroll  ·  Admin →
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  10. Xero defaults to full pay period hours for a new employee in the 1st payrun even if the employee start date (already entered into Xero) is part-way through a payrun. This doesn't make sense and is too easy to overpay a new employee in this way, if a manual override has not been done. Ideally, Xero would calculate the expected hours for a salaried employee based on the start date, but another idea would be to flash up a warning before finalising a payrun with employees that have a start date listed within the pay run period.

    10 votes

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     ·  1 comment  ·  Payroll  ·  Admin →
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  11. Can we please have an automatic email notification to the subscriber when a organisation adds or removes an employee - This would be required for the purposes of updating billing when the ability to add additional employees for $4 takes place in September 2025.

    1 vote

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    1 comment  ·  Payroll  ·  Admin →
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    Thanks for submitting your idea, Todd.

    We've reviewed your idea and now it can gain support from other community members.

    Along with votes, others can now comment to share additional detail about how your idea could improve their experience with Xero.

  12. A staff member will be working in 2 different locations - I would like the cost of the salary to be split over the 2 (3 days in one location and 2 days in the other location)

    3 votes

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     ·  0 comments  ·  Payroll  ·  Admin →
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  13. When an employee has a postponed autoenrollment the pension doesn't prompt or show up until just before the payment run has been posted. Making any prior payroll reports and payslips incorrect as the pension then tags on at the end. So reports then need to be reprinted and balanced again.

    Can the prompt no show up at the start of the pay run? This will then save any duplicated reports and potential incorrect payments.

    Also the pension filing report viewable before the RTI posting.

    Alternatively, enter the postponement date when posting the pay run in which the employee becomes eligible…

    6 votes

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     ·  1 comment  ·  Payroll  ·  Admin →
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  14. It would be useful if payslips could be scheduled to be posted to Xero Me on a date after the payroll is run. Eg you may run the payroll mid-month but want employees to be able to see their payslips on the date the payment is made at the end of the month.

    6 votes

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     ·  0 comments  ·  Payroll  ·  Admin →
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  15. As a Chartered Accountant, I’ve observed an issue in Xero’s handling of sick leave entitlements that I believe warrants improvement. Currently, if an employee is not included in the pay run closest to their sick leave entitlement date, the entitlement does not accrue. This creates a significant gap in compliance with employment obligations and adds unnecessary administrative burden to correct.
    To enhance the functionality and flexibility of Xero's payroll system, I think that sick leave entitlements should automatically accrue when the employee is included in any future pay run following their entitlement date. This adjustment would ensure compliance with employment…

    3 votes

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    5 comments  ·  Payroll  ·  Admin →
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    Thanks for your feedback of how Xero handles sick leave entitlements, Natalee.

    I've made sure this is shared back with our product team, and while we can understand the reason for change you'd like to see here, we want to be open that this isn't something we have planned in the immediate future.

    Right now, if an employee isn't included in the scheduled pay run when their leave anniversary date falls, you'll need to do a manual leave adjustment to grant the employee the missed entitlement.

    If there's any news of change for this, we'll update you here.

  16. The new Payroll Activity Detail Report is very hard to read when there is more than a couple of employees.

    I understand that the new report format has been designed to reflect the other updated reports in Xero. However, so that it is more user-friendly, can we have:

    1 - A blank line between each employee so that it is easier to see quickly where one employee's details cease and the next employee's details start.

    2 - Highlight the employee name by shading that line, again to make it easy to see where each employee starts on the report.

    Are…

    31 votes

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     ·  4 comments  ·  Payroll  ·  Admin →
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  17. The status of invites to XeroMe to be easily displayed

    When an employee is invited to XeroMe, it would be good to be able to see the status including:
    - sent to employee
    - employee revoewed
    - employee accepted
    - employee rejected
    - etc

    3 votes

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     ·  0 comments  ·  Payroll  ·  Admin →
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  18. The new NZ WorkRide scheme works via a pre-tax deduction re salary sacrifice. Xero Support confirmed that right now there’s no functionality in Xero Payroll to process a pre-tax deduction. We have been advised that we need to manually adjust the tax in the draft pay run to reduce the PAYE withheld. Please enable your customers to comply with the NZ WorkRide scheme without the need for manual PAYE adjustments, by creating the ability to process pre-tax deductions.

    48 votes

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     ·  17 comments  ·  Payroll  ·  Admin →
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  19. Please enable the ability to pay staff with a joint bank account in same pay run. We currently have to pay two couples with a joint bank account into separate accounts each run. Xero does not permit two payments into the same bank account in one pay run. I have confirmed with our bank that this is not an error on their end. Xero support have informed me that this is not a function that Xero currently offers.

    6 votes

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     ·  3 comments  ·  Payroll  ·  Admin →
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  20. It would be useful to be able to deselect employees form completing time sheets and therefore not appear on the time sheet screen. We have admin staff that don't complete time sheets but I still have to submit nil time sheets to ensure all are up-to-date

    2 votes

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    0 comments  ·  Payroll  ·  Admin →
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    Thanks for your idea, Susanna. We appreciate you taking your time to share changes that would be most meaningful to you. We'll get a sense of the interest and track support your idea receives from the community from your idea.

    You can find out and stay updated with Xero releases on Xero Central.

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