Enter your idea

I’d love to see Xero expand repeating invoices to support scheduled future invoice variations within a single recurring invoice template.

Current Problem

Many service-based businesses invoice clients monthly for recurring services (e.g. retainers, subscriptions, support agreements, maintenance plans, etc.) but also need to bill occasional or annual charges such as:

• Annual renewals
• Membership fees
• Licence renewals
• Maintenance charges
• Contract uplifts
• Seasonal charges
• One-off setup/project fees

Currently in Xero this usually requires:

• multiple repeating invoices,
• separate one-off invoices,
• or manually editing invoices each month.

This creates unnecessary admin and breaks automation workflows such as autopay/direct debit systems that only work cleanly with a single invoice.

Example
- Jan Monthly Service Plan = $1,000
- Feb Monthly Service Plan = $1,000
- Mar Monthly Service Plan + Annual Renewal = $1,125
- Apr Monthly Service Plan = $1,000
- Dec Monthly Service Plan + Yearly Fee = $1,600

Instead of:

• generating separate invoices,
• manually copying line items,
• deleting duplicate recurring invoices,
• or chasing payment for secondary invoices.

Proposed Feature

Allow repeating invoices to support scheduled future modifications within the same recurring invoice template.

Examples:

• Add/remove/edit line items on specific future invoices
• Add charges every X months (e.g. every 12 months)
• Apply future price increases/decreases
• Preview future invoices and totals

Suggested Interface

A timeline or future invoice schedule where users can:

• expand future months/invoices,
• modify specific future invoice instances,
• create recurring billing rules,
• and preview projected invoice totals.

Example:

• Modify invoice #6 only
• Add “Annual Renewal” every 12 invoices
• Increase monthly fee from invoice #13 onward

Benefits

• Reduces manual admin
• Keeps autopay/direct debit workflows intact
• Prevents duplicate invoices
• Reduces missed billing
• Improves customer experience
• Supports real-world service agreements more accurately
• Gives better visibility into future revenue

Businesses This Would Help

This would benefit many industries including:

• Subscription businesses
• Agencies
• Accounting firms
• Professional services
• Maintenance/service contract businesses
• Consulting firms
• Membership-based businesses

Recurring invoices in real businesses are rarely static forever, and having flexible recurring invoice logic built into Xero would solve a major operational pain point.