New Invoicing | Copy to - Purchase order
When a selecting the new invoicing platform, you lose certain functions.
The first function that has been lost is the ability to copy invoice data to a purchase order - this feature needs to added to the new platform as some business use this to purchase items that have been sold from a supplier and makes sure there are no errors.
The second function is when invoicing from Project the time entered for that project is no longer being allocated to an invoice and showing in the project as not invoiced, this will cause doubling up on billing.
Hi everyone, we appreciate your continued input and feedback on this feature here. Being able to copy to purchase orders and bills is something our team are monitoring feedback of closely and very much across the this idea, however there are a few other priority pieces of work that are currently of focus.
Right now, it is still possible to copy an invoice to a purchase order or bill from the list views(Draft, Awaiting approval, Awaiting Payment or Paid tabs). You'll find you can select the invoice/s and click 'Copy to...' - You can find out more detail and ways of doing things within new invoicing through our guide on Xero Central.
We'll keep you in the know here of any progress or updates for this feature.
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Troy Gow
commented
Its been another year..Your 'Team' aren't monitoring the situation. You are just outright ignoring it.
The copy to function already exists from PO to inv, from PO to Bill from inv to bill and every other simple direction know except the one we would use the most as drop shippers from an Invoice to a Purchase order...
What makes it worse is we used to have it and your 'development team' fail to put it back in with the new invoicing layout.
Pick up your game team
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Mark Connor
commented
The ability to copy data from Invoice to Purchase order remains with the latest update however the ITEM CODE does not transfer over to the purchase order. This results in having to reenter the item codes before sending the PO to a client/supplier. This is time consuming.
Please note that clearing browsing data/cache does not work.
Please note that even when ticking the item code box in invoice settings this still does not work.There is something missing in the latest update as the issue only started happening early February 2026.
Please assist
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Louise Robinson
commented
We used to be able to copy the invoice over to purchase order and it would pull your products over at the stored prices etc, so much easier that re-entering everything - I desperately want this feature back!!
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Jonathan Loake
commented
The request for multiple delivery addresses per contact is over a decade old. Don't expect quick action from Xero. The maddening thing is that this used to be possible in classic invoicing, and it is still possible in new quotes, so why not here!
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Ed Manwaring
commented
I have vintage wine that's younger than this feature request!
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Sean Fegan
commented
Xero - do the thing. I beg.
I don't need to explain why as so many others have here.
Only replying to increase traction. -
Nathan Cox
commented
It’s now been almost a year with no update or acknowledgment.
Please, out of professional courtesy, provide a simple update, whether good or bad, so affected businesses can plan accordingly.
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Troy Gow
commented
yet another year goes by and Xero continue to ignore the customers....The OLD invoice page had a copy to Purchase order button..
How hard could it be to put it back...
ignorance....
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ROBYN MCGINLEY
commented
PLEASE ALLOW CONVERSION OF INVOICE TO PURCHASE ORDER. NOT JUST IN QUOTES AS THIS CAN MAKE MISTAKES IF A QUOTE WAS CONVERTED TO INVOICE AND THEN A CHANGE WAS MADE AT INVOICE STAGE, QUOTE WOULDN'T REFLECT THIS.
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Nathan Cox
commented
Having now seen further subtle changes to the Purchase Order screen, I feel it’s necessary to ask again for clear confirmation regarding a key feature: will the ability to “copy an invoice to a purchase order from the list views” remain, or is it being removed?
This functionality is essential to our operations, and the lack of communication on this point is causing understandable concern. I previously asked for clarification but received no response, so I am requesting a direct yes/no answer this time.
Clear guidance would be greatly appreciated so that we can prepare and adjust our processes accordingly.
Thank you.
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Ian Oakley
commented
If I get an order for several different machined parts, I create a draft invoice. Sometimes that invoice gets copied to up to 4 different suppliers of materials. The reason for copying rather than creating the PO is so we can see the trace in the history of that invoice. I can simply click on the PO in the history to take me to the related supplier PO.
This is now very tedious with this work around method.
I was told to put any ideas here to help put 'new' features on Xero. This isn't a new feature, I just want it back to how it was.
It's bad enough that copying from one invoice to another no longer shows as a trail in the history. -
Nathan Cox
commented
Hi Kelly, we haven’t received any feedback yet on whether we will still be able to “copy an invoice to a purchase order or bill from the list views” as recommended above. I’m aware there are planned changes to
Purchase Orders, but given the recent removal of several critical Invoice functions, it would be reassuring to know that this capability will remain.Could you please confirm whether copying invoices directly to purchase orders will still be supported in the future?
Your response would be appreciated.
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Jonathan Loake
commented
It's baffling that new quotes has a copy to purchase order option but new invoicing doesn't. They've made the code to drag things from the sales side to the purchase side but haven't implimented it in the amazing new invoicing, which we were told would make it easier for them to add new things.
We're still waiting for them to add the old things!
I just asked Jax to copy an invoice to purchase order and it couldn't do it, has anyone found a use for Jax yet? Every time I try it, it either can't do it, or does such a poor job I end up doing it again myself from scratch.
Stop shoehorning in AI where it doen't belong and fix the broken mess that is new invoicing!
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Nathan Cox
commented
With the upcoming changes to purchase orders, can you confirm that you will not remove the only remaining method of copying an invoice to a purchase order, as described above? Xero has a habit of removing critical functions without warning, so we’d appreciate the opportunity to plan ahead.
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Dione Ashley
commented
I dread purchase orders!!! Please bring back copy to PO from Invoicing.
I have found you can copy from and invoice to quote, and then copy quote to PO then that works, but then I have to delete the quote which painful.
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Nathan Gow
commented
PLEASE GET THIS DONE ASAP!!!
Current process is too time consuming...
MAKE IT A PRIORITY!
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Damian Johansen
commented
This feature was in the old system but was removed, WHY?? If something ain't broke, don't change it
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Jodi McGillivray
commented
Xero please get this done!!!
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Vladimir Alvarez
commented
We sell commercial office furniture and the way it works with us is that we create items to be used as barebones for informtion because of the infinite ways an item can be specified. For example item 40562:
Office Task Chair
Fabric:
Mechanism:
Arm code:
Base color:During the quote, the rest of the information is filled out based on what the customer picked. When we create a purchase order using the "copy to" feature, all of that information is lost and needs to be entered again. This is madness. Who wouldn't want to purchase what the customer approved?!
This should be an easy fix by just adding a checkbox that says "Copy as entered". You already do this when you convert a purchase order into a bill.
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Nick Unwin
commented
This request was started in Feb 2023.... 759 days ago. So don't hold your breath. Could be years or more away.
Act accordingly.