45 results found
-
Payroll Report - Annual Payroll Summary
A year-end payroll report which lists the employees, and provides total amounts for Gross earnings, PAYE, and all other deductions for the financial year, with company totals at the bottom. Basically it could just be a one-page summary for the year, depending how many employees there are. Most other payroll systems have the report option, and it's very important for end of year wages reconciliations.
39 votesHi everyone, it's been some time since this idea was shared. I can see there is support from multiples regions.
I wanted to provide some context around year-end payroll reports in Xero payroll.
For those using Xero Payroll in AU, NZ, and the UK, there are existing payroll reports that can be run for a full financial year and used to get an end-of-year summary by individual employees earnings rates, as well as company-level view.
If you need an extra hand on how to view these reports you can raise a case with our Xero Support specialists. 😊
-
AU Payroll | Lock ABN in Organisation settings once STP filed
I would like Xero to automatically lock the ABN on a client's file after the first STP event has been lodged. This will prevent clients changing the ABN when they change the entity's structure and reporting STP incorrectly across two ABNs. Undoing this mess is a nightmare.
33 votesHi Everyone, thanks for supporting this idea. I wanted to provide an update on this feature.
As you're aware, it’s not currently possible to lock organisation details in Xero, as this would prevent users from correcting genuine mistakes. However, we absolutely agree that the ABN should not be intentionally changed once STP has been filed.
In April 2023, we released an STP reset tool which can be used to easily reverse all STP filings processed under an incorrect ABN or branch number.
While this is not exactly what you’re asking for, it does provide a similar outcome by making it much easier to fix these errors if they occur.
Thanks again for your feedback.
-
AU Payroll - Default Member Number for Employer Default Fund
Dear Xero Team,
I’d like to submit a request for an enhancement to Xero Payroll to improve the setup and management of default superannuation funds.
Currently, when adding a default fund in Xero, there is uncertainty around what should be entered in the Member Number field. We typically process super contributions through the ATO Portal, but we would love to have the ability to do this directly within Xero.
Specifically, we would like the ability to:
Add a Default Fund chosen by the employer.
Assign employees who do not have an existing super fund to this default fund.
Have a…
20 votesHi Jonathan,
Thanks so much for sharing your idea about default super funds in Xero Payroll.
In Xero, Auto Super does let you add new employees to your chosen default fund without needing a default member number. In the membership number field for new employees, you can enter NEW or UNKNOWN as a placeholder, although we recommend checking with the fund directly to confirm they’re happy with this.
When you process a payment to that fund using Auto Super, the fund will receive the employee details and create a membership for them. Once you receive the new member number from the fund or the employee, just open their Employment tab in Xero, click into the existing super line, overwrite the placeholder with the new membership number.
If you need an extra hand you can raise a case with our Xero Support specialists. 😊
-
AU Payroll - HH:MM entry format for timesheets
It would be wonderful to have the option to use HH:MM format for timesheet entries, instead of only decimal time. Hard to convince employees to do timesheets as it is, but to also ask them to convert two weeks of project works over numerous jobs into decimal format is a big ask! Not many people are used to entering 4.6667 hrs instead of 4hrs 40min. If this is a feature of Xero Practice Manager, can it not be easily made available to the rest of us?
20 votesThanks so much for sharing this idea around using HH:MM format for timesheets.
Just to share a current option that may help: if employees change their Xero Me app timesheet settings to “Start and end times”, they can enter their hours using HH:MM (for example 4:40) without needing to convert to decimal hours. This lets them record their times in a more familiar format while still flowing correctly through to payroll.
We appreciate you raising how important this is for making timesheets easier for employees to complete, and we’ll keep monitoring interest in expanding time-entry flexibility further.
If you need an extra hand you can raise a case with our Xero Support specialists. 😊
-
AU Payroll - Workers compensation
Workers Comp pay item leave accrual idea.
There is an option to "Accrue Leave for this Earnings Rate" when setting up the WC pay item.What would be good is the option to accrue for AL or PL separately as this alters according to state law eg in WA, AL is accrued but not PL on WC payments.
19 votesWe appreciate that it's been a little while since this idea was raised, so just wanted to touch base with an update. While not specifically possible to accrue leaved based on ordinary hours, a workaround for this is to change the leave accrual rate to a set amount per pay period whilst the employee is on workers compensation. 🙂
-
Payroll NZ/UK - New Timesheets, view in alphabetical order.
The new timesheet - it would be great if the names can be in alphabetical order. Like they were on the previous version.
17 votesHi Denise and everyone who’s supported this idea. Apologies it’s taken us a while to update you here.
We released the new timesheet experience for NZ and UK Payroll in March 2025, and very quickly heard how important alphabetical ordering was for finding and reviewing employee timesheets.
In April 2025, we updated the new timesheet view so that employee timesheets display in alphabetical order. Thank you again for speaking up and helping us improve this experience.
-
UK Payroll - Journal summary
I would like to be able to firstly differentiate my payroll journals from other journals and then produce an end of year report of the payroll journals.
How you could facilitate this:
-Tick box on the journal to identify it as payroll related.16 votesThanks so much for taking the time to share this idea with us.
This is already possible today using report filters. When you run your journal or account transactions reports, you can filter the results to show only payroll journals, for example by using the narration filter to isolate your payroll-related entries.
If you’re creating manual journals for payroll amendments, we’d also recommend using a consistent naming convention in the narration that’s similar to your automatic payroll journals. That way, all of your payroll-related postings (automatic and manual) can be easily grouped together using the same narration filter. If you need an extra hand you can raise a case with our Xero Support specialists. 😊
-
UK Payroll - Adding Employee Group data to reports
You can enter a group for an employee on the employment information but this function cannot be used on the reports.
If the information of which employee is in which group, then surely its not a huge leap to add this function to the reports. Using the gross to net report, you could select a group rather than an individual, saving a lot of time.
15 votesThanks so much for sharing this idea and explaining how you’d like to use employee groups in your payroll reporting.
It’s currently possible to filter most UK Payroll reports by Employee Groups, which can help you quickly see totals and other details for a specific group rather than individual employees one by one.
If you’re not seeing the Employee Groups filter, or you’d like help using the report filters for your specific scenario, our Xero Support team can walk you through the steps and check what’s available in your organisation.
If there’s a specific payroll report you feel should include an Employee Groups filter, please feel free to submit a new Product Idea with the report name and how you’d like to use that filter.😊
-
UK Payroll - Alternative NI Calculation type for directors starting mid-year
When adding a Director to payroll midway through the year the status can only be set to 'Annual'
It would be great if we were able to choose either 'Annual' or 'Alternative' Setting a new director on 'Annual' in January has affected their NI contributions. On Annual the NI does seem to vary but sort its self out by the end of the tax year. It just means paying more NI for a period of time.15 votesHi everyone, I wanted to provide an update on this request to select the Alternative method for directors with mid-year start dates.
We actually released an update in August 2024 which allows Payroll admins to add new directors with and select the Alternative method regardless of start date. Apologies this was not communicated effectively.
If you need an extra hand you can raise a case with our Xero Support specialists. 😊
-
Payroll - Recognise and adjust pay rate based on Timesheets
Given that there is already a link between Pay Runs and Timesheets, it would be very helpful if the Pay run could recognise what days have time entered on the timesheet then it would recognise if an employee worked on a Public Holiday and then by default record 1.5 times and add the lieu day to alternative holidays.
This is something that my clients miss regularly as they expect Xero Payroll to do this for them.12 votesHi everyone, thanks for sharing how important it is for Xero timesheets to handle different rates when employees work shifts that pay at different rates.
While Xero Payroll doesn’t automatically change the pay rate based on the day worked, employees can choose different pay items with specific rates when completing their timesheets. Payroll admins must first set up the relevant earnings pay items in the Payroll settings.
Once those items are added, employees can select the appropriate one on their timesheet to ensure the correct rate flows through to the pay run.
If you need an extra hand, you can raise a case with our Xero Support specialists.
-
NZ Payroll - Adjust hours automatically in 1st pay run to recognise employee start date
Xero defaults to full pay period hours for a new employee in the 1st payrun even if the employee start date (already entered into Xero) is part-way through a payrun. This doesn't make sense and is too easy to overpay a new employee in this way, if a manual override has not been done. Ideally, Xero would calculate the expected hours for a salaried employee based on the start date, but another idea would be to flash up a warning before finalising a payrun with employees that have a start date listed within the pay run period.
11 votesHi everyone, thanks for your feedback on having Xero automatically adjust hours in a pay run if the employee starts or leaves part way through a pay period.
We released work patterns to all NZ payroll organisations in August 2024. If an employee has been assigned a Regular week work pattern, their first and final pay runs will be automatically pro‑rated based on their start or end date in the pay period.
For employees still set up on “Days and Hours”, Xero doesn't have enough information about which specific days they work, so automatic pro‑rating doesn’t occur in those cases and a manual adjustment to the hours in the pay run will be required.
For more details on how to set up work patterns please see our Xero Central article.
We really appreciate everyone who voted and commented here. We hope this helps make first and final pays more accurate.
-
AU Payroll - Support for international SMS in Automatic Superannuation
Until this month, this was not an issue. However this month Xero has taken away the ability to send the superannuation SMS authorisation code to international numbers. What happens when you change a number or move overseas but still work for the company. Why take this away? Without discussion with your customers. If it's not broken, why is Xero trying to fix it?
11 votesWhilst it's possible to add overseas numbers as , certain countries and providers can have restrictions in place which prevent SMS messages from being delivered, unless they originate from within that country.
If you have questions around your particular situation, we can suggest raising a case with Xero Support. If you'd like to vote for similar ideas that suggest workarounds to SMS, we'd love you to add your support to : AU Payroll - Voice automated super approval for overseas & AU Payroll - Option for Auto Super approval code sent to email instead of phone
-
UK Payroll - Occupational (Company) Sick Pay eg "Phased Return To Work"
Give the option of adding company sick pay entitlement, which counts towards sick leave, and then when company sick pay is exhausted, revert to SSP.
10 votesHey all, thanks for your feedback on managing phased returns with occupational sick pay. We wanted to share that you can currently handle these scenarios in Xero by using a paid leave type.
By setting up a specific non-statutory leave pay item you can create leave requests for the specific hours an employee does not work during their phased return. This ensures they are paid correctly for their worked time while clearly documenting the "sick" hours as either paid OSP or unpaid leave.
Please keep in mind that under current legislation, any day where an employee works for even part of the day cannot qualify as a day of incapacity for SSP. Using OSP or adjusting hours is the best way to manage partial days in your payroll.
If you need an extra hand you can raise a case with our Xero Support specialists. 😊
-
Timesheets - Ability to customise their own workplace tasks on the timesheets
Ability for employees to choose tasks carried out via drop down menu.
It would be great if companies had the flexibility to customise their own workplace tasks on the timesheets. This way when employees are filling in their timesheets they can choose the task / tasks they have done for that day and then input the respective hours for each task.
10 votesThanks for sharing this idea on capturing types of tasks completed when entering timesheets.
You can currently use timesheet tracking in Xero Payroll to capture specific jobs, tasks or locations by setting up tracking categories and allocating the relevant hours on the timesheet to those options.
If you’d like a hand getting this set up for your business, please raise a case with Xero Support and our team can walk you through the steps.
If you’re interested in employees being able to submit and have timesheets approved daily, you might like to support this related idea: Timesheets: Daily approvals.
-
AU Payroll - Search by Employee across all of Payroll reports
Search by Employee across all of Payroll reports. We have 110 - 120 staff, currently we have to scroll down to find the right employee, can we have a standards search by employee. ie/ start typing their name and then hit enter
10 votesHi there, we appreciate you raised this a little while ago, so we're just touching base regarding searching for employees in payroll reports.
It's now possible to type in an employees name to select a particular employee in the payroll reports.
To ask questions about using Xero in community you can post or join Discussions on Xero Central. 😊
-
UK Payroll - Employee time tracking
I need to report on employee timesheets against my tracking categories. For example how many hours have employees recorded against Job A, Job B, Job C etc in any given timescale. In the transaction/payroll activity report it only gives £ and not into tracking categories.
9 votesThanks so much for sharing this idea and outlining how you’d like to report on hours by job/tracking category.
It’s currently possible in the UK version of Xero Payroll to assign tracking categories to timesheet hours.
Once tracking is set up and applied on the timesheets, you can then use tracking-based reports in Xero to analyse how many hours have been recorded against each job or tracking option over a given period.
If you’ve set up tracking categories but aren’t seeing them available on timesheets, or you’re not sure which reports will give you the breakdown you’re after, you can raise a case with our Xero Support specialists. 😊
-
AU Payroll - Superannuation - Export Processed Super payments to Excel
When receiving a superannuation bounce back amount, it would be really great to be able to click into a Superannuation Payment Details batch that has been processed and export to Excel, to be able to search and calculate totals to match the bounced back super.
9 votesHi everyone, thanks for your feedback on exporting processed superannuation payments to Excel.
Just wanted to let you know that this is already achievable in Xero Payroll (AU).
You can run the Superannuation Payments report, set your date range, and export the results to Excel for reconciliation.
If you need an extra hand you can raise a case with our Xero Support specialists. 😊
-
AU Payroll - Ability to export timesheets to PDF
When you go into Payroll Overview-Timesheet to Approve-then click on the individual timesheet can you please add an option to export the timesheet to pdf for printing.
8 votesHi everyone, it’s been a little while since you raised this idea, so we wanted to check in.
I wanted to let you know that it is currently possible to export timesheets to PDF by running the Timesheet Details report. This report provides a clear, comprehensive view of each employee's hours, split across every day of the week.
You can filter the report by specific employee or by pay period. Once you have the view you want, you can export the report directly to PDF, as well as Excel or Google Sheets. This should provide the documentation you need
If you need an extra hand you can raise a case with our Xero Support specialists. 😊
-
AU Payroll - Draft timesheet warning message before posting a pay run
Should have a warning Pop Up before posting the pay run, there are draft timesheets for that pay run.
7 votesHi Dany, it’s been a little while since you raised this idea, so we wanted to check in.
I wanted to let you know that payroll already provides a warning message when an employee has an unapproved timesheet. If you open a draft payslip, you'll see a notification "This employee has an unapproved timesheet for this pay run. Approve it now."
If you need an extra hand you can raise a case with our Xero Support specialists. 😊
-
AU Payroll - Superannuation Payment Reporting - Column for Paid on time and Paid late
Subject: Enhancement Request: Superannuation Payment Reporting
Dear Xero Team,
I am writing to suggest an enhancement that would greatly benefit our operations during tax return preparations. Currently, distinguishing between superannuation contributions paid on time and those paid late is a time-consuming and sometimes confusing process, especially for newcomers. I propose the development of a comprehensive report within Xero that automatically categorizes superannuation payments into 'Paid On Time' and 'Paid Late' based on statutory deadlines. This report should allow users to select specific quarters or custom date ranges, include detailed breakdowns with payment and due dates, and offer export options in…
7 votesIt sounds like you would like a report that allows you to group contributions between what was paid on time and what was paid late.
Whilst the existing reports don't have the ability to group in this way, there is a lot of useful payment information in the Superannuation Payment report.
This report shows the due date of the contribution, plus the date the contribution was sent to the super fund (if you look at the payment code, the first 6 numbers are the date the batch was approved).
This report can be downloaded in PDF, Excel or Google Sheets if you would like to work with the data further in these formats🙂
- Don't see your idea?