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AU Payroll - Option to run unscheduled pay runs without processing leave

Unscheduled payruns - the ability to not include pending leave. When processing bonuses etc, Xero automatically puts in the up coming leave even though it is not appropriate to be included in this unscheduled payrun and should be in the standard payrun. Because we pay monthly this only exacerbates the situation. To have the option to not include the leave in that payrun would help with this.

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Sue Rowland shared this idea  ·   ·  Report…  ·  Admin →
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Gaining Support  ·  AdminSophie Lewis (Admin, Xero) responded  · 

It’s been a little while since our last update on this idea, so we wanted to check in.

We’ve reviewed your feedback and can see it’s continuing to gain support.

While it’s not on our product team’s roadmap , we’re keeping a close eye on it and will share updates as things progress

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  • Michelle Boon commented  ·   ·  Report

    AU Payroll - Excluding Leave request payments from Unscheduled Payruns

    I would like to be able to exclude the payment of approved leave when processing an unscheduled payrun.

    To illustrate, if I was processing a pre-Christmas bonus payrun for staff because the next scheduled payrun was after Christmas, the pay advice will include any unpaid leave hours that would normally be paid as part of that post-Christmas payrun, which then changes the total to be paid from the bank account & possibly the approved gross payment amount relating to the bonus.

    Further, when you process the next scheduled payrun, Xero doesn't recognise that these leave hours have already been paid & presents an employee's normal pay calculation, which it wouldn't do if the leave request was included there for payment as the leave would be part of that payrun calculation.

    That makes it my responsibility as payroll manager to adjust the pay advice to ensure that the employee isn't overpaid by the amount of their leave hours, which you may or may not remember to do depending on circumstances of the day.

    If the option was available to exclude leave payments from unscheduled payruns this would automatically move them into the next scheduled payrun as per normal thus avoiding these types of situations, which can get ugly when they involve staff & salaries.

  • Katharine Cooke commented  ·   ·  Report

    Commenting to boost. It's silly that leave comes up for payment in an unscheduled payrun.

  • Sarah Wynyard commented  ·   ·  Report

    We run frequent unscheduled pay runs throughout the month for bonus payments and it is really annoying having to delete then reenter leave that I would just like to process with the standard monthly salary payments.

    Thank you team

  • Liz Robertson commented  ·   ·  Report

    I would like this feature too. Salaries are processed mid month as standard pay and commission in an unscheduled at month end. When leave pulls through to the month end pay I have to enter negative salary hours which confuses staff.

  • Naomi Gibbins commented  ·   ·  Report

    Happy to have it stay on their page - just drop it to the bottom out of the way so that it doesn't continue to get in the way - seriously - rejected leave is simply not pending any more!

  • Veronica Jones commented  ·   ·  Report

    I agree - staff are complaining that rejected leave just sits there and it's not important to anyone - needs to be removed.

  • Sam Gray commented  ·   ·  Report

    Jasmin and Kayleen - remember to vote if you haven't already! (It only has 2 votes, but there are three of us 🙂)

  • Kayleen Floyd commented  ·   ·  Report

    Please look at a way we can delete an employee's Rejected Leave so it isn't always showing on their leave page.

  • Sam Gray commented  ·   ·  Report

    Rejected Leave is not "Pending" and should not show in the Your Pending Leave Applications section. Seriously.