UK Payroll - Leave Balances Report – Share and support customer ideas for Xero

UK Payroll - Leave Balances Report

Create the report "Leave Balances". This report is available in the AUS version of Xero and is useful when calculating annual leave expense

138 votes

Natalie Pidwell shared this idea · 02 November, 2022 · Report… · Admin →

Accepted ·

AdminDavid Reynolds (Admin, Xero) responded · 27 November, 2025

Thanks everyone for your continued feedback on the need for a Leave Balances Report in UK Payroll. We appreciate you all taking the time to vote, comment, and share how this feature would improve your workflow.

Currently the options for viewing this information is via individual payslips or within each employee’s leave tab.

As part of a wider review into improving UK Payroll reporting, we’re moving the status of this idea to Accepted. We agree a Leave Balances Report is a valuable addition and it’s something we want to address.

While it isn’t on our immediate roadmap right now, it is formally on our radar for consideration as we plan future payroll updates. We will share another update here when we have more news on our plans.

Show previous admin responses (4)

submitted ·

AdminKelly Munro (Community Manager, Xero) responded · 24 September, 2024

Hi everyone, we have an exciting opportunity for a few customers to meet some of our Xero team who are working hard to improve payroll for you.

You’d get a chance to tell us your honest experience with using Xero for payroll, as well as get a tour of the Xero London office!

If this sounds like something you’d be interested in and are available on Monday Sept 30, 1:45 – 3:15pm and could come into our Xero London office , add your details through our form.

Spaces are limited so sign up as soon as you can.🙂 If you don’t get the chance this round our team may reach out when another opportunity arises.

submitted ·

AdminKelly Munro (Community Manager, Xero) responded · 08 May, 2024

Hi everyone, we have just released the Leave Requests report ( https://central.xero.com/s/article/Leave-Requests-report ) in UK Payroll. As mentioned earlier users with the Payroll Admin role will be able to access this report from the Reports Centre. This report lists the details for leave requested, approved and taken, for all employees or can be run for a singular employee. We appreciate while it addresses some needs here it is not the equivalent of the Leave Balances report and we’ll keep this idea open and share if there is any work planned toward this specific report. We have also created a new idea to track the interest in a Leave Transactions report ( https://productideas.xero.com/forums/939198/suggestions/48413402 ) and I encourage those interested in this here to also join and support the idea for this.

In development ·

AdminKelly Munro (Community Manager, Xero) responded · 30 April, 2024

Thanks for all sharing with us here. We understand you need visibility of employees leave for Payroll in the UK.

Currently our are working on a Leave Requests report, as a start to address some of these needs in this space, which’ll be available to Payroll Admins. I’ll keep you updated of when this is released, here.

submitted ·

AdminKelly Munro (Community Manager, Xero) responded · 11 November, 2022

Hi Natalie, it appears you’re based in AU can I check which version of Xero Payroll you’re wanting to see a Leave Balances report for?

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Ana Rodrigues commented · 01 August, 2024 22:55 · Report

Leave balances report is a basic requirement for managing annual leave, please

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Anne Hawkins commented · 01 August, 2024 22:13 · Report

More and more clients are requesting this report, unfortunately there is no facility to enable us to create a report as a customised report. It will significantly assist employers to calculate the financial cost of accrued holidays for their business planning.

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Jenny Dinh commented · 31 May, 2024 14:22 · Report

It would be appreciated if this can be created ASAP as it is a time consuming process to track this outside of Xero payroll.

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Sarah Grey commented · 14 May, 2024 23:33 · Report

Everyone needs to click link above to get the votes up again as Xero has not transferred the 84 votes above to the new link so the vote count has started again and is only 12 this is not right. There are also 76 votes on a similar request which now also points to new link but again the 76 votes have now been lost !!!

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Sarah Grey commented · 14 May, 2024 23:30 · Report

No sense as to why this is not availble in uk surely this can just be copied across to some extent the work has already been done. We currently use a separate system for holidays which we shouldnt have to do

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Kris Milovsorov commented · 11 May, 2024 09:04 · Report

Us - "Hey guys. We really need a sandwich. The Aussies and Kiwis have a sandwich and that looks like exactly what we need."

Xero - "Sure, here is some flour, yeast and water. And a live pig. That's what you asked for, right?"

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Corey Kirby commented · 10 May, 2024 11:11 · Report

How is a leave transactions report the item prioritised on the product roadmap for the UK xero product when the AU version has had payroll leave balances available as a report for years? Finance people need to manually calculate leave entitlements for their staff, Xero is surely better than this.

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Ana Rodrigues commented · 01 May, 2024 01:21 · Report

yes please, this report is very needed and would be tremendously useful

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Rebecca Penn commented · 24 April, 2024 17:01 · Report

I don't understand why the leave report is not available in the UK yet it is available for my AU entity?

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Ricki Wellman commented · 05 April, 2024 04:20 · Report

100% Need this for UK Users, can't believe it's not on already :(

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Miranda Mills commented · 20 March, 2024 06:37 · Report

When will this be available it is a useless function with out it.
Essential for our business we are now considering going elsewhere.

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Paula Metcalfe commented · 27 February, 2024 02:16 · Report

Absolutely critical for our reporting

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Chris Baldwin commented · 23 February, 2024 07:19 · Report

This is so fundamental to reporting.
I don’t understand why we need to ask!!

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Samuel Smith commented · 23 February, 2024 00:45 · Report

We have stopped using Xero Leave because of weaknesses like this (including the challenge of managing leave in hours - which is meaningless to employees) - and we now have to pay for a separate system.

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Lois Bury commented · 23 February, 2024 00:38 · Report

This report should be available in the UK as a priority - it takes one of our Finance staff hours to go through each employee's leave record and enter it onto a spreadsheet which seems ridiculous when the report is available in other versions of the software.

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Steph McCollum commented · 23 February, 2024 00:33 · Report

I don't understand why this available in Australia & NZ only.

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Vilija Blazeviciute commented · 23 February, 2024 00:33 · Report

I don't understand why this is available in Australia and New Zealand only. Surely it's easy enough to replicate this everywhere.

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Adam Bedwell commented · 07 February, 2024 04:11 · Report

Definitely required.

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Pauline Hanna commented · 02 February, 2024 03:24 · Report

We need this report for the UK please.

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Emma Banks commented · 25 January, 2024 22:21 · Report

Agree this would be a great additional functionality. Please add to the UK version

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