UK Payroll - Set time and day when scheduling payslips
I love that you can now schedule payslips but it would be much better if you could choose date and time rather than 1 day/2 days/3 days etc this is fussy, a calendar and time would be fanastic !!!!
Wendy Raymond
shared this idea
Thanks for the great discussions here, just wanted to touch base to let you know we’re listening. The idea is still open and currently gathering support on Xero Product Ideas, so we don’t have a public timeframe to share right now. We’ll continue to keep a close eye on support here and update if anything changes.
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Michael Shacklock
commented
I totally agree.
I normally doa payrun 4-5 days in advance of payday & post it, but would like to email the payslips on the day before payment to emplyees, or on the payment date itself NOT when I post the payrun & then repeat it with a delay.
The current update really does nothing to help as I still have to log in again on payday to email the payslips as I have been doing for years.
I'm sorry to say your developers have either misunderstood how most people do payroll, or have simply done a 'cheap job' by scheduling what is effectively a duplicate payslip send IMHO.
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Michael Shacklock
commented
I would have to agree with Scott on this.
The original suggestion thread was to be able to schedule sending the payslips on a specifyable date by the user NOT the way this system update appears to have been done.
'Emailing on posting payrun' & then again 'On payment date' (or set number of days afterwards) the pay-run makes no sense at all. This simply duplicates sending them & still doesn't give the user business the flexibility to send them even just on the 'Payment date ONLY' or let's say more importantly, the day before payment??!!
Basically the way the update has currently been implemented is inflexible & illogical IMHO
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Abi Broom
commented
Agree, this makes no sense whatsoever. Default should be for payslips to be automatically emailed to employees on payday, but we definitely need the ability to choose a specific calendar date.
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Kirsten Heasman
commented
Agreed, more control over sending payslips would be really good.
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Bex Clark
commented
Very much in agreement here
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Kayleigh White
commented
Absolutely agree to emailing the payslips on the actual payment date rather than on or after posting the pay run.
Most of the comments on the feature request thread asked for a PAYMENT DATE AUTOMATION not pay run posting.
What if we posted on the 10th of the month but the payment date wasn't until the 30th - why would you send the payslip so early???!! Plus there is a chance that it may get changed between then and the pay date.Please make it make sense!
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Scott G
commented
The new update to email payslips to employees doesn't really make any sense.
The original suggested idea was to allow flexibility to payroll processors so they don't have to log in to Xero for each payroll client and release the payslips manually. The new update for scheduled automation just really moves the responsibility to the posting date so we now need to remember to log in to Xero to post the payroll with the automation either being automatic on the day, or within a 5 day window after posting!
Having a 1 to 5 day delay does nothing to really assist with the original query/request. Most payroll pay dates change month by month, dependent on whether the date of the pay day lands on a working day, a weekend or a bank holiday. We need the ability to post the payroll on whatever day we have the time availability to process and then be able to set a specific DATE that the payslips are released to employees.
The current update doesn't really improve the situation or make things any easier. I am a bit confused by the update to be honest and why it was released and I think others who requested this will agree!!