Payroll - Earnings Rates changes
As from the 2nd April 2026 the only way to have Earnings Rates show in the drop down option in timesheets and therefore the only way that employees can generate a timesheet in Xero Me, is by adding extra Earnings rates to the individuals pay template generating duplicated Regular hours, especially applicable when employees are on fixed contracts. This has generated extra hours dedicated to operating Xero in having to create Earnings Rates for each individual employee in their pay template and then having to remove these manually per employee in the payslip. It worked so well before when the Earnings rates automatically ran from the pay items in Payroll settings and no further action was needed. Please change back!
Zoe Young
shared this idea
Thank you for taking the time to share your feedback on this change in timesheets in Xero Me only show earnings rates that are on the individual employee’s pay template. This update was made so that:
- Employees can only select rates that actually apply to them, based on how you’ve set up their pay
- The risk of choosing an incorrect rate (and needing adjustments later in the pay run) is reduced
- Timesheets and payslips stay more closely aligned with each employee’s configured pay in Payroll
In short, the intent is to make sure that what an employee can pick in their timesheet reflects the rates you’ve specifically assigned to them in their pay template.
We know this change can add extra steps for some workflows, and your feedback is really valuable in helping the product team understand where this has an impact in practice. They’re actively monitoring feedback like yours as we continue to refine the experience.
