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We pay our expenses on the 19th of each month (or the closest working day before it if that's a weekend/public holiday). It's one thing we can set the date, but if you miss one, it causes a mess to tidy up again - a default date really should be basic system option?

Yes as others have said a default date is needed. Crucially for us, the person approving the expenses isn't a member of the finance team and so wouldn't be be best person to know what date to give, so not only does each one have to be done individually but also the task of doing it doesn't sit with the right user. It would be helpful if it was possible to set a default date, with various options: either say the 10th of the month following the expense date (or similar), or the Monday of the following week, or a specific number of days after each expense.

As per my message a couple of years ago. The default can be set from contacts standing data similar to invoice date ie. end of month, 2 weeks after approval etc. That way there are less fields to manually update which not only streamlines process but also reduces user overhead. Obviously, that date should also have the ability to oveeride in the expense itself, but for the most part people this would probably just need to leave alone.

Not really difficult to understand the time savings that can be made and the potential for reducing user error on every expense transaction.

Similar to the last simple change you just made, I look forward to having this addressed in another couple of years time.... ??

In my experience expenses are always paid on the same date each month as part of an expense payment run and have to be approved before a certain date to be included in the run.

Being able to set the default payment date for all expenses is just an obvious feature to remove manual, repetitive tasks and reduce human error.

Even better would be the ability to set the due date based on a cut off date for submitting the expense.

IE default payment date for expenses is the 10th day of the following calendar month. So in this case the cutoff date for submission is the last day of the month.

yea expenses and when they are paid are controlled by company policy - so the payment date should not appear on the submission form. it would be good if the date could be set in the backend settings. just a drop down with options like
- one week
- two weeks
- on the X of the next month (and then set a date)

something like that anyway

I agree with other comments made here. Entering a date manually for each expenses is time consuming and prone to errors which I can't see can be changed afterwards. We should be able to set a date like we do for suppliers eg. 10 days after the end of the month, that applies to every transaction for that contact. Which I assume is what folk are meaning by a default date. Important change as far as I'm concerned.

We always pay our expenses at the start of the month, it doesn't matter when they are incurred, if they miss the expense run date they wait until the next one

I'm blown away by how Xero almost understood the issue, and yet the result is still missing the one thing we'd all have preferred first which is a default date!!

I agree, this is important for my reporting. Our MD regularly asks me to run reports on outstanding bills owed, and it's frustrating to have to exclude expenses manually, as we don't pay these until the end of them month when wages are paid on the same date.