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'AU Payroll - Timesheets - Enter kilometres into timesheet' has been merged into this idea

Payroll & expenses: Payroll

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AU Payroll | Timesheet - Ability to add allowances of other unit types

When operating tracking income and expenses in two areas, payroll allows for the primary tracking category when setting up the employee and the time sheet allows the secondary tracking option to be selected.

Currently the timesheet option only allows for the 'hours worked' to be allocated to the secondary tracking option. Any allowance can only be added at the pay run which means it cannot be added to the secondary tracking category.

Can we have the ability to add allowances as an option in the timesheet?

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Ann Leigh-Firbank shared this idea  ·   ·  Report…  ·  Admin →
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Accepted  ·  AdminDavid Reynolds (Admin, Xero) responded  · 

Hi everyone, thanks for your feedback on adding allowances and other unit types to timesheets. We appreciate you sharing how important this is for managing your payroll.

We’ve reviewed this idea and we certainly see the benefits it would deliver, so we're updating this idea to Accepted.

While it’s not currently on our roadmap, we'll let you know right here if there are any developments on this. Thanks for your continued engagement.

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  • Kylie scholz commented  ·   ·  Report

    so important - how does the Payroll person know if employees require an allowance?

  • Matt Barlow commented  ·   ·  Report

    Timesheets - aside from just having an employee enter hours worked against each, it would be good to have a customizable timesheet that other fields could be recorded against the day that are not hours driven. For example - for one day have the employee enter 5hrs of time worked but also another field for a quantity driver - eg; enter quantity of 3. We have one client with a large number of employees that are remunerated via an hourly rate plus a quantity driver. The current workaround is the employee to submit the timesheet but also send a separate email to the general manager with a quantity number which then has to be entered manually into each payrun. Not very efficient. Ta.

  • Michelle Mulligan commented  ·   ·  Report

    We have employees that have allowances for KM's and overnight, this would be so much easier if they could be added to the timesheet and part of the approval process

  • Jacqueline Geddes commented  ·   ·  Report

    Yes this is critical for us too. We must have the ability for staff to add their own kilometers, sleepovers and any allowances please. It creates a lot of work having to manually add literally hundreds of kilometers each week. Thank you developers :)

  • Jason Austin commented  ·   ·  Report

    This is a very important and very fundamental function for a timesheet system to incorporate.
    I'm surprised Xero doesn't already have this capability!

  • Brian Wiles commented  ·   ·  Report

    We really need to be able to add allowances to time sheets.

  • Charlotte Lee commented  ·   ·  Report

    My client needs it so that you can enter allowances in the XeroMe App as that is how most employees add their timesheets. They can do it from the web version but that is not used by the employees.

  • Samantha Westbury commented  ·   ·  Report

    ability to have allowances with different units should be high priority.
    ridiculous for an employee to report their time sheets in two different ways (though Xero and other).

  • Tracey O'Neill commented  ·   ·  Report

    i have a few clients that need to pay the klm allowance and it would be a good idea to distinguish between the using hours vs klm allowance as it is not ordinary time earnings

  • Ben Janssen commented  ·   ·  Report

    This is surely a quick fix for the dev team, and much needed for users.

  • Rebecca Laguna commented  ·   ·  Report

    being able to track allowances through payroll is critical for us. This is already offered in MYOB which we just transferred from.

  • Sam Body commented  ·   ·  Report

    The ability for an employee to be able to enter the number of kilometres travelled each day. This number being able to filter through to the pay run so the employer can pay an allowance of cents per kilometre.

  • Kelly Leaning-Dalley commented  ·   ·  Report

    Can we PLEASE have the ability to have allowances that use the total hours worked off the timesheets, automatically take the total hours worked and add that quantity into the payrun quantity for the allowances? Because of the STP change we have to enter the hours on every allowance manually and a lot of staff have more than one allowance. 32 staff with 4 allowances each is a lot of extra manual entry after we have just manually entered the timesheets :(

  • Alice Manley commented  ·   ·  Report

    Not just required for mileage, but also other allowance types: laundry, broken shift, meals etc!

  • Stuart Davis commented  ·   ·  Report

    It is amazing this feature is not already in place. We need it asap please xero.

  • Jalayna Boaler commented  ·   ·  Report

    This would be a great feature and save emailing back & forth with employees!

  • Tammy Dalgliesh commented  ·   ·  Report

    Yes please! I work for two companies, one needs this for travel and the other needs it for meal allowances. Please make it happen ASAP!

  • Brenton Swart commented  ·   ·  Report

    This is extremely critical for us. We have to pay staff according to km travelled and with no way to record this against timesheets we have to manually enter this information on payslips allowing for errors in overpayments and underpayments

  • Andrew Dezelak commented  ·   ·  Report

    Agree, employees should be able to use Xero Me to easily enter Reimbursable KM's that are to be paid through the payroll and these should flow through to the PayAnyone screen the same way that Hours Do. This can be done in one simple step.
    The current process involves" 1. Employee Entering Expense claim in Xero Me, using correct per unit rate 2. Accounts Payable paying Expense Claim 3. Payroll entering KM reimbursement again. 4. Payroll Entering Deduction for KM reimbursement so they aren't double paid. 5. Reconciling the Deduction against the payment. So many ways in which this process can go wrong with many duplications and manual entry of units and rates.

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