318 results found
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Bills | Files - Option to not included bill PDF uploads into File Library
We currently export a large number of our bills from a third-party program and need to upload a PDF of the bill, however, when we do this a copy is also automatically added to our general files. This is annoying and simply creates clutter in the Files area - a copy of the PDF attached to the bill is sufficient, we don't require "back-up" copies as well. Can this annoying "feature" please be removed?
1 voteHi Samantha, thanks for raising this suggestion. We understand the value of having more control over where documents uploaded to bills are stored.
I've updated the status to Gaining Support so we can keep following the conversation and community interest.
If you have a preferred approach, please share it with us. We'd particularly like to hear whether you'd prefer this to be an optional setting or for bill uploads to stay with the bill by default.
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Bills - Quick link to the Draft tab after importing
You have today added a great new feature - the ability to upload Accounts Payable invoices to generate the Draft transaction.
Can I suggest that you have a look at the options available after the invoice has been approved, to then quickly navigate back to the Draft Bills.
This is because it's likely that we upload in batches then approve, however to navigate back to Draft to pick up the next invoice takes quite a few steps!
9 votesThanks for sharing your idea about how the workflow could be improved for you, when you're importing and approving bills.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could also benefit, so they can add their votes and comments too!
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Email to bills > Email forwarding directly into Xero as draft bills
I would like the ability to set up an email forwarding rule so that any incoming invoices can be automatically forwarded to Xero and created as draft bills.
At the moment, there’s no verified mailbox or built-in process that allows this automation, meaning invoices have to be manually uploaded or sent from specific addresses.
Adding this feature would make invoice management faster, simpler, and far more cost-effective, as users wouldn’t need to subscribe to third-party apps or integrations just to achieve automatic forwarding.8 votesThanks for sharing your idea on setting up auto-forwarding to the bills inbox, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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Bills – Ability to Bulk Delete Attachments from Bills
Hello Xero Team,
I’d like to suggest an enhancement to the way attachments are handled when sending bills into Xero. At the moment, when bills are forwarded via email, Xero captures not only the invoice PDF but also every image embedded in the email—such as logos, footers, signatures, and other graphic elements. This results in several unnecessary files being attached to a single bill.
Currently, these attachments have to be deleted one by one, which is time‑consuming and inefficient.
It would be extremely useful to have the option to select multiple attachments and delete them in one action, similar to…4 votesThanks for your feedback, Analise. Perhaps something you've already picked up on in relation to your note about bulk actions elsewhere however you can currently bulk delete files from within the Files library > Archive.
This includes files that have been uploaded directly to a transaction rather than from the files library.
There's an Associated with column so you can click through to check the bill you're deleting a file from
We don't have plans for adding a bulk delete option from within a bill itself atm, but we'll begin to track the interest for this here.
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Bills - Add multiple payments without leaving the bill
Hi All, I am billed in advance for a storage facility which i break down into 4 payment per invoice. 1. I am not able to allocate these payments to an invoice unless I add them individually 2. I have to navigate each time back thru the whole process of billing, then locating the bill each time amongst the unpaid bills opening this then entering 1 payment and then having to navigate back thru the whole process again. I pay a lot of my bills weekly and broken down into smaller payments so being able to add the payments to…
3 votesThanks for sharing your feedback on adding multiple payments to bills. We appreciate you explaining how this could streamline your workflow when managing weekly payments broken into smaller amounts. We understand you're aware of reconciling through bank accounts using the split payments, though this may not fully address your needs.
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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Global search - Include paid date when searching for bill in search bar
When you search a invoice/bill number in the search bar, it currently shows, the issue date, due date and reference/invoice number, but would be really handy to see that paid date too so you dont have to open the invoice to see.
1 voteAppreciate you raising this idea. Having the paid date visible directly in Global Search could make it much easier to confirm when a bill was settled.
At the moment, payment dates are available from the Paid tab in Bills to pay, and can also be included in the Payable Invoice Summary report.
We've moved this idea to Gaining Support so we can continue gathering feedback and understanding how this could improve the search experience.
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Email to Bills - Access Xero App when opening on phone
When receiving a bill via email from another person using Xero invoicing, rather than clicking the link to open in your phone browser -> be prompted to login to Xero -> then clicking the 'Log in to save as bill' button (which is not visible in Safari unless you turn your phone landscape) and then selecting the organisation to attribute to.
Could the experience recognise whether you have the XAA and if so, instead default to login through the Xero app (ideally then using passkey/FaceID) to then pick the organisation and be saved as a draft bill that way?
1 vote🌟 Thanks for sharing this idea.
We’ve moved it to Gaining Support so we can better understand how much interest there is from the community, and learn more about the different ways people would expect this experience to work on mobile.
If this would make managing bills easier for you, please add your vote and share more detail in the comments about your ideal workflow — for example, whether you’d expect the link to open directly in the Xero Accounting App, prompt you to choose an organisation, or save the bill straight into drafts.
Community feedback helps our product team understand the impact of an idea, the problems it solves, and the scenarios that matter most.
We’ll continue to monitor the support and add any updates here when we can.
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Contact Credit - Apply credit to Contact
It would be really helpful to be able to allocate a credit note against the supplier account rather than against individual purchase invoices. We receive supplier credit notes for discounts applied for purchases which don't relate to an invoice so the only way we can account it for them is to use any purchase invoice which then reduces the invoice amount. It can be confusing for the supplier when the invoice amounts do not match.
2 votesThanks so much for taking the time to share this — we can see why this would be really helpful.
Right now, supplier credit notes in Xero need to be allocated against individual bills, which can be awkward when the credit relates to things like discounts or rebates rather than a specific purchase invoice. We understand how that can create confusion, especially when invoice amounts no longer match what the supplier is expecting to see.
We’re moving this idea to Gaining Support so we can continue to track interest and better understand the impact for customers using this workflow.
If this workflow is causing issues for you, please keep adding examples and details — especially around how often it happens and any workarounds you’re currently using. That context is really valuable.
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Bills - Highlight bills due to be paid by Direct Debit
It would be great to have a Direct Debit flag on the Bills area. Especially on the ones waiting payment.
That would allow us to know if a bill that is waiting payment is Direct Debit and we don't need to act, just wait to reconcile.
I created a (terrible) mockup and attached it.144 votes -
Bills Draft Tab - Option to pay draft bill after approving
When we have pro forma invoices, it would be helpful to be able to approve a draft bill and have an option to pay it straight away without having to search the awaiting payment.
2 votesThanks so much for raising this and for taking the time to explain the extra friction in your workflow.
We understand how frustrating it can be when you’re working through draft bills and then need to go searching again for the bill once it’s been approved. When you’re processing multiple bills, those extra steps can really add up and make what should feel like a smoother workflow more time-consuming than it needs to be.
We’ve reviewed this idea and we’re moving it to Gaining Support. This means the idea has been reviewed by our Community team and is now open for other community members to vote on and comment.
If others in the community would also benefit from a smoother way to move from approving a draft bill to actioning it for payment, we’d really encourage them to add their vote and share a little about how they work. For…
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Purchases overview - View Billable expenses not billed.
Purchases Tab: would like to see Billable expenses not billed.
15 votesWe're grateful for your engagement and letting us know the changes that matter to you.
Our Community have reviewed your idea and now it can gain support from other community members.
Along with votes, others can now comment to share additional detail about how your idea could improve their experience with Xero.
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Batch Payment - Unique payment file name
It would be good if we could have the ability to have unique batch names when exporting payments to the bank. Currently its the same name ie the date. If you create a further batch it has the same name, with only difference being the time stamp on the file when selecting it from 'downloads' - even it was batch 1, batch 2 etc, it at least means you're not accidentally selecting the wrong file. We often make more than one payment in a day, especially if you're making payments from different bank accounts, you need to watch carefully that…
1 voteAppreciate how this could be useful when creating multiple batches in a day, Sue.
We'll start to get a wider understanding of interest through your idea here, and can share if there are any improvements planned to help with what you're asking.
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Contacts - Bills | Upload Bills available in contact record
Can you also add "Upload Bills" under the contact? When a bill comes in, I check to see if it's already in entered by looking at the contact. If not, I go to enter in the bill there and it only provides the manual option. Can you add it to the dropdown under the contact too please?
2 votesHi Veronica, thanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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Bills to Pay - filter by attachment
Feature Request - Purchases Overview
It would be great to be able to filter items listed under purchases overview by whether a document is added or not. I have to manually upload documents for certain type of bills as they are created in a third party application that doesn't bring the document forward.
2 votesThanks for sharing this idea around filtering bills to pay by attachments! We are always looking at ways to improve the Xero experience.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too 🌟
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Bills - Disable Make Payment Button
Your new "Make Payment" button and the Action column can not be removed/disabled in the Bills view. It is repetitive, distracting, and disruptive to my normal workflow.
I would appreciate it if Xero did not diminish my user experience as a paying customer in order to promote a new service it is offering.
26 votesAppreciate your feedback on this here, everyone. This has been shared with our product team.
They did thoroughly consider how and where this prompt was shown in the product, and I want to be open that we don't have any plans for enabling the ability to hide the Make Payments option from this screen.
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Melio fees: User-controlled Contact and default account
We started using Melio bill pay, and it keeps posting the spend money transactions for Melio fees to an account it creates (550, not at all the format we use) and a vendor "Payment Fee." Every time I have to change the vendor to the one I want Xero to use ("Melio"), the account I want to use, and then archive their contact and GL account again. The user should be able to set the contact and account to be used for Melio fees.
1 voteThank you for bringing this idea to our attention Gregory 🌟 We’ll move your idea to Gaining Support so other members of the community can vote and add comments. This helps us continue to track the level of interest in the idea and better understand how valuable this change would be for customers.
If there’s anything more you’d like to share about how you’d expect this to work in practice, please feel free to add that detail to the idea as well — that extra context can be really helpful for our product team when reviewing community feedback.
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Reconciliation - Ensure attachments on source transaction flows to reconciled bank statement
As a Xero user, I regularly upload supplier invoices and receipts as attachments to Bills. While the attachment is stored correctly against the Bill, it is not visible when viewing the related bank transaction, account transaction, or reconciled payment.
This creates a challenge when working with accountants and bookkeepers. During month-end reviews, audits, and reconciliations, accountants typically review transactions from the bank account and transaction listings to verify that every payment has supporting documentation.
When they open a reconciled bank transaction and cannot see an attachment, they often assume that the invoice or receipt is missing. I then have to…
1 voteHi Kelly, thanks for sharing this idea. We can see how being able to view attachments from reconciled bank statement lines could make it quicker to review transactions during audits and day-to-day bookkeeping.
At the moment, attachments remain linked to the source transaction, such as the bill, spend money transaction, or invoice, and can be accessed by opening that record. While this keeps the supporting documents available, we appreciate it's more convenient to see attachments directly from the bank statement view.
I've updated the status of this idea to Gaining Support so we can continue tracking interest from the community. If there are particular bank screens or workflows where attachment visibility would be most helpful, let us know as those examples help us better understand the feature.
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Bills - Supplier name Lock
Bills:
For Credit notes, when you click the 'Save' drop down, there is an option for 'Save and add another' like there is for regular Bills.
Being able to lock a supplier/ 'From' when adding Bills, so we don't need to search for every bill, for when we have multiple bills under one supplier.
Maybe a lock button next to the contact name which can be clicked to unlock it when no longer needed.
2 votesHi Diamond, thanks for sharing your idea, and letting us know the changes that matter most for you. We have split your idea into 2, as they are both great ideas but require to be raised separately so people know what they are voting for Here is the idea. We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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Bills - Expand smart document feature to all international regional editions
In "The Long and Short of It" in April 2026 Xero released "Extract bill line items straight from Smart Document Capture". Although this says it is Global I have also seen elsewhere where this is only in the UK.
Release this globally. Also, instead of just having it be entered as a Spend Money, have these extract to Bills also.
This is the write up - can't confirm that we have it in NZ.
Your bills are now as easy to capture as your receipts. Smart Document Capture can now extract data from bills - one of our most requested…
1 voteThanks for raising with us here. Arna. Appreciate the confusion and have shared back to the team about the tags on that article.
Right now, Smart document capture is available in all regions except NZ and AU. We will be rolling this out to these regions over the next couple of weeks so I'll keep you updated here of when it becomes available.
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Bill - Direct link to account transactions from Account field
Being able to click on the account code on an invoice and it will take you to the account transaction report so you can see what other invoices are posted there. Even more useful if you could do this from the journal screen too so you can see the balance on the account after posting
3 votesHi Sadie, we don't have any plans for adding a direct link to the Account within a Bill, however one option for quick access right now could be to add the account you want to keep a watch on to the Chart of Accounts watch list on the homepage. You could keep this open in a separate tab and quickly click into this account when you want to view recent transactions.
Right now we'll start to get a sense of the interest for this here.
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