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How many votes does this need before it is considered?

I totally agree. Adding a second reference section would be great. We switched from Kashflow to Xero which had both internal reference (auto generated) and the suppliers reference. Makes it easy to search and also log on items which are paid in bulk. I currently have to create my own reference which I add to the start of every reference, very time consuming.

If the ability to create an auto reference in invoices is available with a second reference I don't understand why this is not adopted for bills

It seems crazy that there is a second reference for AR but not AP!

We need to make it searchable on both sides and not include in the body of the bill

Surely this is a simple addition?!

This is so absurd. How hard can it be to add a field to a table?

Absolutely! The ability to record an un-mutated supplier invoice/reference number (to ensure no duplicate entries) with a seperate field for internal reference be it a PO#, Status, Invoice Type, Department, Job # etc or whatever the individual business needs is a MUCH needed, LONG overdue feature.

And just to be clear in case it ever is implemented ... it's pointless to include it if it is not searchable!

we add a consecutive number to find invoices easier and also need the supplier invoice number for future reference and to see any duplicates when invoices are of the same value

This can't happen soon enough for us. We need to have our purchase order and the supplier invoice number separated so that duplicates can be identified, at the moment we need to put both into the same field which negates the automatic check.

Add a section when entering bills that allows you to enter in both the purchase order number and the invoice reference from the supplier separately.

A second reference unique to the company for both sales invoices and billing would be very beneficial to us and will make life so much easier when searching for something which has been saved with a unique reference in our filing system (such as a purchase ledger number or PO number), or which sales invoice relates to a specific travel agent for the customer booking.

The second Reference Field can be used for P.O No. This is mandatory.

This would be so helpful to have 2nd reference field to add our internal references etc

Hi Again,
What I am after is already for AR - when you raise an invoice there is a Reference area to add a description but for AP - there is none. I have attached an example of what you have already in AR Xero. This is all we are asking for, this small change is help us tremendously.
Thank you & we await your reply.
Thank you
Lidiya

Thank you Kelly, your reply is much appreciated.

This is critical for our business given that we have 45 different entities (xero files) and this report is crucial for The Chairman.

So much time wasted spending on trying to fix the current report not to mention man made errors. It has been a nightmare for us.

We really do hope for a change to help us.

Thank you

Lidiya

We require a Payable Invoice Summary Report to be able to give us the description of each invoice. We have figured out that we if we do want any of your reports with a description it produces multiple lines for a single invoice & multiple amounts and then the report is a mess.

What we have also found is this report is also listing invoices that have already been paid or awaiting approval which is not helpful. Please see attachment Example for Xero which I have attached.

What we need is a report of all invoices "awaiting for payment" which lists:

*Supplier name
* Invoice date
* Due date
* Description of invoice
* Balance owing
* Original currency

I have attached Invoice Example for Xero with general description option that if we had will solve our problem, please see attachment.

Please help.

Thank you

Lidiya

Do we have any update on this? It seems a fairly simple fix compared to some of the more recent updates thrown at us from XERO
The fact that this point was raised in 2012 and still hasn't been actioned is really surprising.

Another Filed for Purchase Order Number, or Ordered by.

I don't understand how this has not even been considered yet? Surely it is a fairly simple fix bearing in mind a sales invoices has the option for a 2nd reference!
I have found fixes and options to make XERO work the way I need it to in other areas but no 2nd option here to link purchase invoices to sales invoices is starting to prove a real problem.

We prefer to reference Customer Invoice reference for our supplier bills. This helps reconcile that every supplier bill was invoiced. I export the supplier bills and customer invoices and use Vlookup to compare buy and sell amounts to ensure the margin target was met. Hence, a reference of the Customer invoice in the respective supplier bill is critical.

This would be amazing as a 2nd reference point when looking at the contact field

We need a second reference field to add in our " in house" order numbers. These numbers are allocated to our Jobs and used as order numbers when purchasing goods for said job. This would benefit greatly in helping to be able to sort by this reference for costs versus actual for our quoting