Enter your idea

This would be so helpful to have 2nd reference field to add our internal references etc

Hi Again,
What I am after is already for AR - when you raise an invoice there is a Reference area to add a description but for AP - there is none. I have attached an example of what you have already in AR Xero. This is all we are asking for, this small change is help us tremendously.
Thank you & we await your reply.
Thank you
Lidiya

Thank you Kelly, your reply is much appreciated.

This is critical for our business given that we have 45 different entities (xero files) and this report is crucial for The Chairman.

So much time wasted spending on trying to fix the current report not to mention man made errors. It has been a nightmare for us.

We really do hope for a change to help us.

Thank you

Lidiya

We require a Payable Invoice Summary Report to be able to give us the description of each invoice. We have figured out that we if we do want any of your reports with a description it produces multiple lines for a single invoice & multiple amounts and then the report is a mess.

What we have also found is this report is also listing invoices that have already been paid or awaiting approval which is not helpful. Please see attachment Example for Xero which I have attached.

What we need is a report of all invoices "awaiting for payment" which lists:

*Supplier name
* Invoice date
* Due date
* Description of invoice
* Balance owing
* Original currency

I have attached Invoice Example for Xero with general description option that if we had will solve our problem, please see attachment.

Please help.

Thank you

Lidiya

Do we have any update on this? It seems a fairly simple fix compared to some of the more recent updates thrown at us from XERO
The fact that this point was raised in 2012 and still hasn't been actioned is really surprising.

Another Filed for Purchase Order Number, or Ordered by.

I don't understand how this has not even been considered yet? Surely it is a fairly simple fix bearing in mind a sales invoices has the option for a 2nd reference!
I have found fixes and options to make XERO work the way I need it to in other areas but no 2nd option here to link purchase invoices to sales invoices is starting to prove a real problem.

We prefer to reference Customer Invoice reference for our supplier bills. This helps reconcile that every supplier bill was invoiced. I export the supplier bills and customer invoices and use Vlookup to compare buy and sell amounts to ensure the margin target was met. Hence, a reference of the Customer invoice in the respective supplier bill is critical.

This would be amazing as a 2nd reference point when looking at the contact field

We need a second reference field to add in our " in house" order numbers. These numbers are allocated to our Jobs and used as order numbers when purchasing goods for said job. This would benefit greatly in helping to be able to sort by this reference for costs versus actual for our quoting

Supplier ledger displays a reference number field along with another field called "Number".
Ideally we should be able to use the number as the supplier invoice number and the reference to include other reference like a project etc allowing us easy visibility on the ledger

Xero has always had the feature of adding a reference to debtor invoices, I’ve been using Xero since April 2010 and I can never understand why this feature has never been added to the creditor invoices.
I’ve always had to add a reference to the end of the invoice number, but sometimes this can cause duplicate invoices.
Another problem is somewhere to record Purchase Order numbers. I do not want to use Xero Purchase Orders as my staff do not have access to this with their User Access in Xero Projects. So I had to go with Purchase Order books. Now I need somewhere to record this number. At the moment, Xero does not allow me to record any type of reference number.

It would be nice to have another reference filed to enter PO numbers and Job numbers. At the moment we use a format of INV-123 / PO456 / JN789 in the reference field which is too long.

I requested the same long back, because of one reference we are using for Invoice Number/ order no another one needs for approval/granted by

While entering the Suppliers bills to pay, we would require one more reference box to add the purchase orders provided to the suppliers.

As these purchase orders are not raised from Xero but from another software, hence we would require this additional reference box in bills to pay screen.

I have attached the file showing where we would like to add the reference box, this will also reflect in the payable invoice details reports.

Saby

In the Account transactions report Reference duplicates into Invoice number.

Why can't both fields be offered as input fields when entering receivable invoices?

Making both available would solve a critical problem quite simply, and make Xero much more usable.

How can this not be a quick fix? And how is it not already available- This is a key part of payables and cost management - how many votes do you need to implement?

You already connect with so many CRMS for automation yet you don’t bring through all the information

Really unsure why this is not already something we can do...

Xero invoices have an Invoice# field and a Reference field...why aren't bills the same? Especially since invoices sent to us from contractors using Xero can be imported to our own Xero account...but without references.

We end up putting our internal reference AND the contractor bill number in the same field, but this negates Xero's ability to notify us for duplicate bill entry.

So many clients are asking for this especially when they are using Specialist Job/Project management apps that are pushing bills to Xero. Nightmare in Xero to try and get any filtered reports sorted by Job and separate them from normal overhead bills. Adding job numbers to the single reference field provided which is already used for the Bill inv number is unworkable when you go to do searches and reports. This issue has been around since 2018 or earlier. If you expect Xero to be a class leader in Integrating with other Apps, this is a no brainer basic requirement for Accounts Payable management.

This is critical. Our organisation would utilise this reference space to add a job reference. At the moment - job reference is added to the bill number reference and causes issues with duplicated bills and payments. As stated in other comments it is already available on the Sales invoice and needs to be available when entering bills.