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You should be able to attach your business purchase terms and conditions on your PO's to send to your suppliers so this is an absolute must for Xero to implement. You can attach and send files through quotes and invoices, why not purchase orders???

I find it difficult to understand that this important requirement is not a top priority to rectify the inadequacy of your purchase order to have an attachment included. The purchase order requires additional technical information than what can be included in the text section of a purchase order. When I send a purchase order, I need to attached technical drawings to ensure the recipient supplies the correct revision as shown in the technical drawing or specifications. Please escalate this request to high priority as it has implications for many users of your software.

Last comment from Xero Mar 13, 2023. This is not good enough. I spend at least an hour a week creating emails to attach PO's to and sending via Outlook because the spreadsheet I have already attached in Xero isn't sent. Maybe I should be submitting an invoice for my time spent working round your failure to build this basic feature?

Would be great to attached doc to a purchase order to be emailed like you can with invoices.

Ive been waiting for this since 2016, its such a blooming nuisance having to work around this. Unfortunately I dont ever see something which should be so simple ever being fixed the way things move here.

Surely this can be sorted asap if you can do it with quotes and invoicing.

Can we also have the PO become a bill once it's filled?

This is such a critical missing step. It makes the PO function so onerous for a client when they need to send their supplier an attachment regarding their PO. If they could just attach their files and send it would make the PO email function actually useable for more clients rather than still needing to send out of an email platform.

I've just come to lend my support to this ancient suggestion which is absolutely crucial in the context of modern business. If I cannot explicitly send my supplier the accompanying placard alongside and order, and instead I need to save the PO as PDF, open a new email, place the contents in this email and send it externally, then the point of using this software at all is moot.

Surely, this has been implemented after 10 years! Purchase orders will invariably be created based on a specification or quote/proposal received from a supplier. Why would a business not want to include these crucial documents, which are part of the audit trail or quality system? I find the whole of Xero to be poor compared to other, much more flexible accounting packages like Freeagent.

I send an Excel recital of taxi journeys undertaken for my company to the supplier and I expect a bill from them that exactly matches the recital. I therefore need to attach this file to the purchase order. If this is not possible it makes Xero next to useless for my needs. This is a critical requirement.

I'm sure there is some background work required, however can't see it being too much different to sending an attached document with an invoice?

So to be clear, you want me as a partner/business consultant to recommend software to businesses when this issue has been here for 10 years but has yet to be planned work?

From a technical standpoint, implementing this update would be fairly simple. Xero already has the capability to send invoices with attached documents via email. A programmer could easily adapt the existing code from the invoice email process and apply it to the Purchase Order (PO) email process, with only minor modifications to accommodate PO-specific fields and processes. The core functionality is already there—it’s just a matter of extending it to POs. This should be a straightforward task, requiring minimal effort.

This idea has been here for over a decade. Wow Xero, way to make your customers feel heard and respected.

Kelly M: you said 19 months ago that Purchase Orders needs an update before this can happen. When is this happening?

The number of similar comments below speaks for itself. Quite unnerving.

This feels like a pretty basic feature. We would benefit from it.

Having the ability to attach a document to a PO is extremley crucial in my job and it is becoming extremely time consuming, having to email the PO to myself, download it and create a new email to then send the PO with the attachment I needed to send. It is very painful. When I know it could be a simple step in xero. Please implement this step as soon as possible. You could literally save me hours of work a week. (I timed it, so I knew how much extra time I am spending having to do this extra step) I don't have that time to spare. Thanks

The vast majority of our projects include art files that are going to print or going to one of our decorators for embroidery, screen printing or other methods of printing. We always attach the artwork to the PO from the beginning. Not sure why you have an attach file option if it doesn't actually attach anything that can be emailed with the PO.

It was mentioned that this is not an option currently in the works as you have other updates to focus on. I think this is a really critical one that just about any business would want the ability to do.

Hi Kelly, I was the originator of this request and am a Gold Partner of Xero. I use Xero everyday and am extremely disappointed that this isn't even on the radar. I have been waiting for so long for this to be provided and am still needing it. Is there anything that can be done to bring this up the line ie how many people do you need supporting this to get in on the radar. If you can give me numbers I can get everyone of my clients to support it and I'm sure if I put a call out to the Xero community they would help as well. Thanks I look forward to hearing from you Carolyn.

Very frustrating. Xero please update this feature asap. We need to be able to attach documents to Purchase Orders.