AU Payroll - Historical Payslip Report (bulk download)
Create a report to show all payslips for an employee for a given time period. Currently these have to be downloaded one by one.
Hey community, 👋 thanks for all your support on this idea, I’m pleased to let you know that this has been delivered for UK Payroll initially! It includes the ability to select the date range you’re interested in, and check boxes to either select all results or multiple. Then you can download your selection as a single PDF of multiple payslips.
For users in AU and NZ we know this is a highly anticipated feature, however to be open this is not any immediate plans for those teams so we’ll leave this idea open. While we appreciate it doesn’t help employers needing bulk downloads, employees can be invited into the Xero Me portal to self-serve payslip collection.
Belinda Scott commented
This should be a basic function. Employers need this. Who has time to download 52 or more payslips. We are a small business. Now I am wasting time telling you to do a simple job.
Sharon Hyde commented
Still hasnt been done. Shame on you XERO !
Sandra Philpott commented
I can't believe such a basic report is not available..seriously Xero..please get this report available!!!! We have better things to do than sit and hit a button and see whats going on with a staff members pay.
Freya Pieroz commented
It sounds like at the moment, the solution given for an employer needing bulk pay slips for things like apprentice grants and employer Workcover claims is to ask the employee to download them one at a time and then send them to the employer so the employer can use them. Why should the employee be involved in this at all?
Gregory Griffiths commented
There's no need to download all payslips individually. Just tell your employees it's too much work, give them access and tell them to do it for themselves. ☺️
Ailsa Cross commented
How is this still just an 'idea' after 18 months. I have 7 apprentices I have to confirm payslips for each quarter and have to download each one individually. Myob has a simple report function where you just enter the dates required.
Rachel Lane commented
Too right @Jamie Hall, irony of the week - receiving Xero request to complete a survey. Why take the time when it's clear that Xero are not focused on functionality. At least if these basic functions were fixed, it would save having to delete the numerous emails from other unsatisfied Xero users who have requested "fixes".
Not only payroll slips, also credit notes - being simply able to change a draft bill to a credit note, having a running total on bills when being split between different GL's and jobs AND biggest bugbear for me - being able to delete an invoice.
Jamie Hall commented
How ridiculous this isn't a standard feature.
I think we'd all prefer more time spent on "Building Functionality"
Robyn Kearney commented
Agree you can download the Payroll Activity Detail report (and ensure in settings, your company's ABN number is included in the report). This report can be used for apprenticeship claims. HOWEVER - I have just completed 15 apprentice claims using the Payroll Activity Detail report and 6 were rejected. I had to then download individual pay advices for 3 months for 6 apprentices. With ADMS, I firmly believe it comes back to who is reviewing the report as to whether it is accepted or not.
Leann Hopkins commented
Everyone seems so fixated with rerunning payslips. The Payroll Activity Detail report is the same without the logo etc. I have used the following reports etc for banks, Workcover and ADMS and all accepted it. Just make sure your ABN and registered name on all pages of the report
Download a Payroll Activity Summary for the individual employee for the period in question (ie 01 Jan - 31 Mar 2023) and a Payroll Activity Detail for the same in pdf. In Adobe, you can combine the two files and reorganise the pages so the summary is the first (and second page) followed by the detail pages.
Rebecca Schuffelen commented
It isn't always the employee asking for pay slips. We have third party requests at times, and this is very time consuming and so easy to miss a pay slip during the process.
Kellie Cook commented
I need to download 52 individual payslips for a WorkCover claim - this is not ideal + time consuming.
This would be a really beneficial feature.
Please seriously consider adding this feature, as it seems that users are asking for it to be introduced.
This feature may not be "Beautiful", but it is clearly needed.
Joanne Marshall commented
This is a disappointing response. When employing apprentices and reporting on their wages so small business can receive grant funding - payslips need to be provided. It is a time consuming process to download each payslip one at a time. MYOB allow a user to print a report with all the payslips for a period and it includes the business name and ABN, that can be used when doing this reporting. it is far superior in this instance.
Amie Fellows commented
Response above is disappointing given this is a repeated request. Perhaps more "building on practical" than "building on beautiful" would be better.
Bo Pang commented
Seriously? This function hasn't been added already despite this topic has been there for over a year? What are you doing Xero team?
Sharon Hyde commented
seriously overdue XERO - lift your game!
Sue Clasen commented
Would be great to have this ability. But in the meantime for Apprentices, I've been running a Payroll Activity Summary report, then just the first 1or 2 payslips and the last 1or2 payslips for the period and then a Payroll Activity Detailed Report for the same period.
I've merged these documents as one PDF and uploaded in claims with ADMS, and they have been accepted/Approved with no problem.
Kellie Setches commented
The download of multiple payslips are not just for the employee's benefit. For example. we (employer) need to show Apprentice Organisations an employee's pay history for certain periods and they require information including the pay period as well as the pay date. This is only shown on the payslip & downloading one at a time is a huge waste of time. Either we need to be able to bulk download payslips or the pay period needs to show on one of the other payroll reports.
Carly Rymar commented
This would be a really beneficial feature. Hope it is reviewed soon as downloading 52 weeks payslips for a work cover claim is not ideal.
Matthew Donnelly commented
This is so surprising that I cannot do this, I have to generate 6 years of payslips for 1 employee, do I seriously have to do 1 at a time?