AU Payroll - Historical Payslip Report (bulk download)
Create a report to show all payslips for an employee for a given time period. Currently these have to be downloaded one by one.
Hey community, 👋 thanks for all your support on this idea, I’m pleased to let you know that this has been delivered for UK Payroll initially! It includes the ability to select the date range you’re interested in, and check boxes to either select all results or multiple. Then you can download your selection as a single PDF of multiple payslips.
For users in AU and NZ we know this is a highly anticipated feature, however to be open this is not any immediate plans for those teams so we’ll leave this idea open. While we appreciate it doesn’t help employers needing bulk downloads, employees can be invited into the Xero Me portal to self-serve payslip collection.
Matthew Donnelly commented
This is so surprising that I cannot do this, I have to generate 6 years of payslips for 1 employee, do I seriously have to do 1 at a time?
Kenny Lee commented
They don’t even bother to respond 😞
Lisa Priest commented
I cannot believe this is not fixed, such a basic requirement!! We've been asking for it for years!!
Louisa Beaver commented
Having just downloaded 70 individual payslips, opened each one to note the pay week dates, and note the amount to upload and report for the ADMS I cannot again reiterate my frustration with the absence of this feature.
Jade Bancroft commented
Crazy how just today we receive another price increase from Xero yet they are still to deliver on something as simple as this
Vienna Bell commented
Why is this not a standard feature already? A little behind the times in my opinion.
Leann Hopkins commented
For anyone needing to upload multiple pay periods for ADMS to claim Apprenticeship rebates - my work around has been accepted by ADMS. Download a Payroll Activity Summary for the individual employee for the period in question (ie 01 Jan - 31 Mar 2023) and a Payroll Activity Detail for the same. In Adobe, you can combine the two files and reorganise the pages so the summary is the first (and second page) followed by the detail pages. Attached the combined file to your claim. I did 12 claims in an hour and they have all been approved. Just make sure all the pages have your legal name, trading name and ABN.
Mollie Hammond commented
This is actually such a crucial need that it's creating questions on whether or not Xero is actually the best accounting platform for us.
It's unfathomable that this isn't a readily available feature as it's so OBVIOUSLY needed for work cover, worksafe etc.
The fact this has been requested for this long and still isn't available is an indication of Xero's willingness to listen to their customers. Every other platform has this because it's a crucial, neccesity, very basic function. Why bother making what's there "prettier" when what's there doesn't even cover basic functions.
Charles Cooksey commented
Need this immediately. Absurd this hasn't been added yet.
Michelle Turner commented
This requirement is not needed at an employee self-serve level. It is common for employers need to be able to export long periods of payslips for Workers comp reporting. We often get asked to assist clients with this due to how cumbersome it is and clients are often surprised Xero do not have a solution for it.
Mona Heta commented
The fastest way to do it ... which is still not fast enough ... is to go into the employee, go to their payslip tab and download each payslip. Then grab them all from the download file and drag to your email. GRRRRRR. Your pushing shite uphill if you expect anything more from the "Building on Beautiful" team. Their too busy rolling it in glitter.
Carly Willoughby-Rolls commented
Not sure if this helps anyone else. But I just followed the advice from a previous commenter on a different thread:
There is a work-around: go to Reports / Payroll / Payroll Activity Details. Specify individual employee and time period. You will get a list of payment summaries by pay-date, which will work as the payslips necessary for Work Cover etc.
I've submitted this to Workcover. Will report back here if it's not accepted. But hoping this works for our requirements (insert fingers crossed emoji).
Mike Boudry commented
Carly, you must understand that with their current customer base, Xero have only $100 millon per month to spend. Once they have covered sales and admin personnel, and executive salaries, there is little or nothing left to spend on things like maintaining or upgrading their product. And as Ethan has pointed out, for the tiny development team, 'Building on Beautiful' trumps functionality, and there is no resource at all left to listen to customers. Just let them talk away to each other on the forums. As you can see from the long history of this request, you're shouting into the wind here. Plug away at the downloads - you'll get there eventually!
Carly Willoughby-Rolls commented
We need to supply the government worksafe organisation with 12 months worth of payslips or exacting pay data for an employee that was injured at work. We need this feature immediately.
I thought it was just my novice standard that meant I couldn't figure out how to pull such a report from Xero. I assumed surely there was a standard report to provide this info - only to come here and find YEARS worth of people begging for this same thing.
For a small business we're paying the high price for your premium monthly fee and yet missing necessary features like employee payroll data broken down by pay cycle. Totals of pay items etc included in your existing payroll reports are useless to me when a government statutory organisation is demanding I supply 12 months worth of payslip data for an individual employee in 48 hours.
Please prioritise this immediately to ensure customers like us can fulfil our legislative requirements for things like WorkCover.
Kate Bryant commented
This doesn't help the Employer, surely you can do this, as other people have said half the information is already there!! Why is Xero so far behind all the other accounting packages!!
Jenny Vichie commented
This is correct. We need to be able to provide them to claim incentives etc. This is an accounting package not artwork. I would prefer functional.
Linda Morrison commented
Totally agree with everyone's comments on Xero's response. But can I just ask... what if the employee doesn't have internet access and receives paper payslips week by week, destroys them after a few months, and then asks for copies? This brings us firmly back to having this feature! Surely Xero being a global entity has the resource to put this function on? If not... why not???!
Eric Priebe commented
Seriously? Have any of you peeps worked in small business? If a business has to provide data for a an audit, how is it going to help that an employee can access this info if one needs to download payslips for employees for several years. Do you expect the bookkeeper/accountant to communicate with each employee and show them how to do it and then email them in. What a joke. It's a simple report that is a slight modification of existing reports. Love your Beautiful Xero, but you need to look after basic functionality first!
Colleen McCudden commented
Xero, could we please focus on "Building on BASICS" rather than "Building on Beautiful". No one cares about beautiful when they're downloading hundreds of payslips. The data is already there, it's just a report. Please listen to the feedback of your clients. I know what would happen if I continued to ignore mine.
Andrea Blackbeard commented
This is so disappointing; you are completely missing the point.
Perhaps the Xero Team need to spend some time in a busy payroll department to get a better understanding of how time consuming and frustrating this process is.