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Payroll - Historical Payslip Report (bulk download)

Create a report to show all payslips for an employee for a given time period. Currently these have to be downloaded one by one.

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Stuart Fysh shared this idea  ·   ·  Report…  ·  Admin →
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submitted  ·  AdminEthan M (Admin, Xero) responded  · 

Thanks for your continued support of this idea, everyone.

We understand that the current process of downloading multiple payslips can take some time for employees with multiple years worth of payslips.

Currently if you invite employees into Xero Me portal they can self-serve payslips and download for themselves as needed.

To be transparent, with much of the team being focused on ‘Building on Beautiful’, there’s no current work planned to develop an option to bulk download payslips.

If anything changes, we’ll update you here, and in the meantime, please keep sharing your feedback and insights on this idea, our product teams are often in these forums taking on board all of your valuable feedback.

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  • Robyn Kearney commented  ·   ·  Report

    Agree you can download the Payroll Activity Detail report (and ensure in settings, your company's ABN number is included in the report). This report can be used for apprenticeship claims. HOWEVER - I have just completed 15 apprentice claims using the Payroll Activity Detail report and 6 were rejected. I had to then download individual pay advices for 3 months for 6 apprentices. With ADMS, I firmly believe it comes back to who is reviewing the report as to whether it is accepted or not.

  • Leann Hopkins commented  ·   ·  Report

    Everyone seems so fixated with rerunning payslips. The Payroll Activity Detail report is the same without the logo etc. I have used the following reports etc for banks, Workcover and ADMS and all accepted it. Just make sure your ABN and registered name on all pages of the report

    Download a Payroll Activity Summary for the individual employee for the period in question (ie 01 Jan - 31 Mar 2023) and a Payroll Activity Detail for the same in pdf. In Adobe, you can combine the two files and reorganise the pages so the summary is the first (and second page) followed by the detail pages.

  • Rebecca Schuffelen commented  ·   ·  Report

    It isn't always the employee asking for pay slips. We have third party requests at times, and this is very time consuming and so easy to miss a pay slip during the process.

  • Kellie Cook commented  ·   ·  Report

    I need to download 52 individual payslips for a WorkCover claim - this is not ideal + time consuming.
    This would be a really beneficial feature.
    Please seriously consider adding this feature, as it seems that users are asking for it to be introduced.
    This feature may not be "Beautiful", but it is clearly needed.

  • Joanne Marshall commented  ·   ·  Report

    This is a disappointing response. When employing apprentices and reporting on their wages so small business can receive grant funding - payslips need to be provided. It is a time consuming process to download each payslip one at a time. MYOB allow a user to print a report with all the payslips for a period and it includes the business name and ABN, that can be used when doing this reporting. it is far superior in this instance.

  • Amie Fellows commented  ·   ·  Report

    Response above is disappointing given this is a repeated request. Perhaps more "building on practical" than "building on beautiful" would be better.

  • Bo Pang commented  ·   ·  Report

    Seriously? This function hasn't been added already despite this topic has been there for over a year? What are you doing Xero team?

  • Sue Clasen commented  ·   ·  Report

    Would be great to have this ability. But in the meantime for Apprentices, I've been running a Payroll Activity Summary report, then just the first 1or 2 payslips and the last 1or2 payslips for the period and then a Payroll Activity Detailed Report for the same period.
    I've merged these documents as one PDF and uploaded in claims with ADMS, and they have been accepted/Approved with no problem.

  • Kellie Setches commented  ·   ·  Report

    The download of multiple payslips are not just for the employee's benefit. For example. we (employer) need to show Apprentice Organisations an employee's pay history for certain periods and they require information including the pay period as well as the pay date. This is only shown on the payslip & downloading one at a time is a huge waste of time. Either we need to be able to bulk download payslips or the pay period needs to show on one of the other payroll reports.

  • Carly Rymar commented  ·   ·  Report

    This would be a really beneficial feature. Hope it is reviewed soon as downloading 52 weeks payslips for a work cover claim is not ideal.

  • Matthew Donnelly commented  ·   ·  Report

    This is so surprising that I cannot do this, I have to generate 6 years of payslips for 1 employee, do I seriously have to do 1 at a time?

  • Kenny Lee commented  ·   ·  Report

    They don’t even bother to respond 😞

  • Lisa Priest commented  ·   ·  Report

    I cannot believe this is not fixed, such a basic requirement!! We've been asking for it for years!!

  • Louisa Beaver commented  ·   ·  Report

    Having just downloaded 70 individual payslips, opened each one to note the pay week dates, and note the amount to upload and report for the ADMS I cannot again reiterate my frustration with the absence of this feature.

  • Jade Bancroft commented  ·   ·  Report

    Crazy how just today we receive another price increase from Xero yet they are still to deliver on something as simple as this

  • Vienna Bell commented  ·   ·  Report

    Why is this not a standard feature already? A little behind the times in my opinion.

  • Leann Hopkins commented  ·   ·  Report

    For anyone needing to upload multiple pay periods for ADMS to claim Apprenticeship rebates - my work around has been accepted by ADMS. Download a Payroll Activity Summary for the individual employee for the period in question (ie 01 Jan - 31 Mar 2023) and a Payroll Activity Detail for the same. In Adobe, you can combine the two files and reorganise the pages so the summary is the first (and second page) followed by the detail pages. Attached the combined file to your claim. I did 12 claims in an hour and they have all been approved. Just make sure all the pages have your legal name, trading name and ABN.

  • Mollie Hammond commented  ·   ·  Report

    This is actually such a crucial need that it's creating questions on whether or not Xero is actually the best accounting platform for us.
    It's unfathomable that this isn't a readily available feature as it's so OBVIOUSLY needed for work cover, worksafe etc.
    The fact this has been requested for this long and still isn't available is an indication of Xero's willingness to listen to their customers. Every other platform has this because it's a crucial, neccesity, very basic function. Why bother making what's there "prettier" when what's there doesn't even cover basic functions.

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