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If employees are set up with 'Fixed Amount per Period' the daily hours in each leave request are calculated using the hours field from their Pay Template instead, then divided by the working days in their pay period. When employees are on a monthly salary, this can cause a fluctuation, as you have found.

Currently, it's not possible to set a specific number of daily hours in a leave request for employees.

This needs to be fixed ASAP - I cannot believe that all Companies that pay there employees Monthly are not jumping up and down - else they are looking at other solutions???

Leave Calendar to fit a Business's trade days

Agreed! This has been an issue with Xero always but worse in the past few years as the standard working week is not full time or Monday to Friday any more. Please change this asap. We should be able to allocate how many ordinary hours an employee usually works on each individual day on their profile.

This was raised in 2019 (https://central.xero.com/s/question/0D53m00005Wa8sWCAR/payroll-staff-working-patterns), this is a critical function that should be in accounting software.

Being able to allocate part time workers to certain working days of the week would be of great assistance, particularly when the person works not only part time but school holiday breaks too.

My employees work a 38 hour week over 4 days (ie 9.5 hours per day). When they apply for a days leave it automatically comes up as 7.6 hours where it should be 9.5 hours and therefore always needs to be adjusted- which can often get missed. Would be great if system would recognise when a payroll works a different scenario to the std 5 days .

For shift workers this is essential. Why does Xero assume everyone works 7.6 hours per day & doesn't work weekends? I have to adjust every leave request. And the silly thing is that the employee can't see the hours & assumes it's OK.

Come on Xero!! Help us all out and make this happen. We have been waiting so long for it.

Xero, this request has been going on for 9 months in this thread, and I also know there are other threads on the same topic. Please listen to the requests of your subscribers, and focus on delivering something that is pretty fundamental and critical to some many. This isn't about something looking good, or a minor tweak, it significantly impacts our work/businesses.

There needs to be a solution that covers clients who dont use Xero timesheets also.

Thanks

Michelle

I have just been told by Xero support that an hours template has not been requested yet here it is!

All staff in this business are on different part time agreements. Every time there is a public holiday or leave, its a manual calculation & then checking to make sure nothing has been missed. Christmas & new year was an overly manual and time consuming process with the annual leave & public holidays

I dont think its enough to push me onto Xero Me & hope employees do timesheets correctly as there is also the factor of Time off in Lieu (TOIL or TIL) for extra hours worked

Please xero create a roster like system where we can enter employee ordinary days & hours which will then remove the error prone, manual system that only accounts for Monday - Friday, 8 hrs a day

With monthly payroll I know that we can edit or submit leave requests from staff, but I do not understand why this needs to be done. We have said in the payroll settings and also in the employee leave tab that an employee only accrues 150 hours of say Annual leave per year, so if an employee was to submit 20 days of leave it calculates as 141.3043 hours (which is not correct, it should be 150 hours). I know that it is being accrued on a calendar year and each month has a different number of days in it, but if the same monthly payroll is being processed at 162.5 hours per month - 37.5 hr week x 52 weeks = 1950 hours per year divided by 12 = 162.5 hours per month of paid hours. This is very time consuming and open to human error :(

It would also be good to be able to store the work days / hours per day roster, which would help with this.
Each part time person has to be adjusted when there's a public holiday

Ridiculous that it's not a feature, which is crucial for easy use of annual leave and public holidays calculations. I have to go through each leave request and draft wages to correct the public holidays on the hours and if it's not a workday for employee.

I find this issue a very time-consuming exercise. It would add great value to so many clients with a large number of employees choosing to work part time.

Agreed. The numbers of hours in a workday changes each month depending on the number of business days per month, if you pay monthly. Either introduces a lot of manual effort, or means that different amounts of leave are used depending on which month you take leave.

Currently, when a PPT employee takes leave, the hours that Xero populates the leave for is based on a convoluted calculation that makes no sense & never works out to be correct. I know you can override these hours, but it would be great to have the option somewhere to specify the hours/day an employee works so that if you enter a day's leave, it calculates the hours as equivalent to a normal day's working hours.

My business is doing the 4 day work week (8 hrs per day mon-thu) and this is crucial for us to be able to manage our employee leave. It currently thinks a day of leave is 6.4 hrs (32/5) and cannot account for the fact that we don't work on fridays and so leave should not be applied on those days. I thought of a hack of creating my own holiday calendar to handle the friday thing but the 6.4 hours per day problem still remains.

My business is doing the 4 day work week (8 hrs per day mon-thu) and this is crucial for us to be able to manage our employee leave. It currently thinks a day of leave is 6.4 hrs (32/5) and cannot account for the fact that we don't work on fridays and so leave should not be applied on those days. I thought of a hack of creating my own holiday calendar to handle the friday thing but the 6.4 hours per day problem still remains.

This is a no brainer and is an absolute necessity