- or
4741 results found
-
AU Payroll - Add additional Payroll employee for a charge
Please allow adding on an extra employee for payroll in Australia, as is possible in the UK.
The Ignite plan is enough for most small businesses and sole traders, but the jump in price just to add an extra employee means paying more than double, which is cost prohibitive.
Most businesses don't need the add on and accounting tools when you move up to Grow or Comprehensive - allowing for an extra payroll add on for a small charge, would be beneficial for family and small businesses.1 voteThanks for submitting your idea on Xero Product Idea's. We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
-
New invoicing - Searching items by start of field
New Invoicing - Type in Item - please change back to only searching start of field, as per old invoicing.
Now that typing in the Item field in the new invoicing brings up every item with that word or part word in anywhere, we either need to learn all the codes, or make sure our items all contain totally different words. It takes ages to find the item required.19 votes -
Fixed Assets - Delete wrongly created General Pool in Xero Blue
Looking for deleting wrongly created General Pool, which were created during the conversion of file to Xero Blue. Currently we can record an end date to the pool, but it doesn't stop the previous pools to stop appearing on the 'Run Depreciation' screen. No balances recorded, no movement at all.
4 votes -
Remittance Advice - View emails sent for batch payments
When looking at the notes of a batch payment, it says "remittance advice emails were sent to 16 suppliers" - but I can't see anywhere that will tell me which 16 suppliers & which email addresses they were sent to. It would be great if I could see that.
3 votes -
Quotes to invoice should have option to change order
In app version, when we click omn Quotes then we see 2 options to choose- numer of quotes sent & number of quotes to invoice.
When we click on number of quotes to invoice then we see all the quotes converted to invoice. But they appear as increasing order means oldest quote on top, we should have option to change the order i.e newest quote on top.1 voteThanks for submitting your idea on Xero Product Idea's. We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
-
Bill Changes
New Bill Button Changes.
I am freaking out about changes that Xero are going to force on us within the Bills Framework.
The Invoices framework changes have been the stuff of nightmares.Today I noticed the pop up about the "refresh" coming to the New Bill Button and I am freaking out because of how horrible the options are in Sales and I have double they are going to push this on us.
Xero used to be like the Trinity Library in Ireland, though not know by all it is elegant, filled with knowledge, and awe inspiring.
Now its the Vegas strip, loud, in your face with its neon lights and tawdry.New Bill Button Changes.
I am freaking out about changes that Xero are going to force on us within the Bills Framework.
The Invoices framework changes have been the stuff of nightmares.Today I noticed the pop up about the "refresh" coming to the New Bill Button and I am freaking out because of how horrible the options are in Sales and I have double they are going to push this on us.
Xero used to be like the Trinity Library in Ireland, though not know by all it is elegant, filled with knowledge, and awe inspiring.
Now its the…1 voteThanks for submitting your idea on Xero Product Idea's. We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
-
FILES
From the Files Inbox, there is a way to attach the file to a NEW transaction, but please allow it to be attached to an existing transaction too. This is especially useful when there are lots of files in the Inbox.
1 voteThanks for submitting your idea on Xero Product Idea's. We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
-
Shipping & Customer discount Mess
I do not know about other Xero user, but I find it strange that for invoicing, we cannot handle shipping properly.
I am a master dealer for a product. I have set-up default discount for my customers. That works great... Execpt for the incidental costs like shipping, Import/Export taxes and the like.When creating invoice I pull items from the product list and the discount is applied. That is good. Since Invoice do not have the ability to add shipping costs, I have to add that line manually like a new item. Automatically whether I use the preset "Shipping" product I added or when later I bill the customer using billable expenses, Xero automatically applies the discount... Which I do not always remember causing a lot of grief...
Most of the professional invoice I receive, Shipping a separate line Item added after the Subtotal... this would be the best way to handle it.
Also when a Billable Item is added to an invoice, I do not think it is good for us to give discount on something we already paid...
I do not know about other Xero user, but I find it strange that for invoicing, we cannot handle shipping properly.
I am a master dealer for a product. I have set-up default discount for my customers. That works great... Execpt for the incidental costs like shipping, Import/Export taxes and the like.When creating invoice I pull items from the product list and the discount is applied. That is good. Since Invoice do not have the ability to add shipping costs, I have to add that line manually like a new item. Automatically whether I use the preset "Shipping" product…
1 voteThanks for submitting your idea on Xero Product Idea's. We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
-
TPAR
Addresses should not be a mandatory condition for submitting TPAR Reports to the ATO via Xero. This is not mandatory with the ATO, why make it mandatory in Xero?
Many contractor and supplier invoices don't have their addresses listed on their invoices. Some don't have offices and it would be understandable that they don't want to put their home address on the invoices.
It is also quite cumbersome for us as the preparers when we can't lodge the TPARs in Xero and have to then line by line copy and paste out to submit via ATO.
It would be great if the Xero team can modify this to make it easier for the clients.
Addresses should not be a mandatory condition for submitting TPAR Reports to the ATO via Xero. This is not mandatory with the ATO, why make it mandatory in Xero?
Many contractor and supplier invoices don't have their addresses listed on their invoices. Some don't have offices and it would be understandable that they don't want to put their home address on the invoices.
It is also quite cumbersome for us as the preparers when we can't lodge the TPARs in Xero and have to then line by line copy and paste out to submit via ATO.
It would be great…
1 voteThanks for submitting your idea on Xero Product Idea's. We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
-
Is it possible to format payslips in Payroll so that the Earnings quantity and Earnings rate are limited to two decimal points for ease of r
Suggestion to format payslips in Payroll so that the earnings quantity and earnings rate are limited to two decimal points for ease of readability for staff.
1 voteThanks for submitting your idea on Xero Product Idea's. We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
-
Additional Item Costs” Feature
“Additional Item Costs” for Xero Products & Services
Executive Summary
Xero currently allows businesses to track basic purchase and sale prices for inventory items through its Products & Services functionality. However, in many industries, the true cost of an item extends far beyond its base purchase price — including shipping, customs, storage, Amazon FBA fees, handling charges, and other operational costs.Currently, these additional costs are not captured at the item level in Xero’s core inventory and reporting features, resulting in understated COGS and inflated profit figures.
This proposal introduces an “Additional Item Costs” feature within Xero’s Products & Services and Invoicing modules. The enhancement will allow businesses to allocate supplementary costs to inventory items — either at purchase, upon receipt, or periodically — ensuring that financial reports reflect true profitability. The feature will be optional, designed to integrate seamlessly without disrupting existing workflows.
By implementing this, Xero can differentiate itself from QuickBooks and other competitors by offering richer, more accurate profitability reporting for inventory-based businesses, especially in eCommerce, wholesale, and import/export sectors.
Problem Statement
Current Limitation:Xero’s inventory tracking records a single purchase price per item.
COGS reports only reflect that base purchase price, ignoring significant additional costs such as:
Freight and shipping fees
Customs duties and tariffs
Amazon FBA / 3PL fulfillment fees
Warehousing or storage fees
Special handling or packaging costs
These costs are either:
Recorded in unrelated expense accounts (making item-level profitability analysis impossible), or
Spread manually across purchases outside of Xero’s automated workflows.
Impact:
Inaccurate Profit Analysis: Profit margins are overstated, sometimes by large percentages.
Inefficient Manual Workarounds: Businesses manually adjust margins in spreadsheets outside of Xero.
Poor Decision-Making: Pricing, supplier negotiations, and purchasing decisions are made on incomplete data.
Competitive Weakness: Rival platforms and ERP systems (e.g., Unleashed, DEAR Systems) offer landed-cost allocation features, attracting advanced inventory users away from Xero.
Example Scenario:
A business purchases 1,000 units of a product at £10 each (£10,000 total). Shipping costs £2,000 and customs duties add £500. Xero currently records the purchase cost as £10/unit and ignores the £2,500 in additional costs. Reports show a COGS of £10/unit instead of £12.50/unit, leading to inflated profits and misleading financial KPIs.Proposed Solution – “Additional Item Costs” Feature
Core Functionality
Additional Costs at PurchaseWhen entering a bill or purchase order for stock items, users can add supplementary cost lines tagged as “Additional Item Costs.”
These costs can be:
Applied proportionally across all items in the purchase (default).
Applied to specific SKUs only.
Post-Purchase Cost Allocation
Users can add costs after stock is received (e.g., separate freight invoice), and Xero will retroactively adjust the average cost per unit for remaining stock.
Cost Categories (configurable by the user):
Shipping & Freight
Customs & Duties
Storage/Warehousing
Fulfillment Fees (Amazon FBA, 3PL)
Miscellaneous Handling Costs
Integration with COGS Calculation
Additional costs are rolled into the item’s cost price for COGS purposes.
Reports (Profit & Loss, Inventory Item Summary) will reflect the true landed cost of items sold.
Optional Feature
Businesses that do not require complex cost tracking can keep current workflows unchanged.
Enabled via a toggle in Inventory Settings.
Business Benefits
For Users:Accurate Profitability: Real margin visibility, enabling better pricing and purchasing decisions.
Time Savings: Elimination of manual landed-cost spreadsheets.
Better Cash Flow Planning: True cost per unit supports more accurate forecasting.
Scalability: Feature supports growth into importing, multi-channel selling, or high-volume fulfillment.
For Xero:
Competitive Differentiation: Matches or exceeds functionality in QuickBooks, Zoho Books, and ERP-lite competitors.
Retention of Growing Businesses: Prevents migration to specialist inventory systems as users scale.
Upsell Potential: Could be offered as part of an “Advanced Inventory” tier.
Market Appeal: Stronger fit for eCommerce, wholesale, and import/export — high-growth sectors for cloud accounting adoption.
Technical Implementation Considerations
1. Data Model ChangesExtend InventoryItem schema to include an AdditionalCosts[] array or linked ItemCostAllocation table with:
Cost Type (enum)
Amount (numeric)
Allocation Method (pro-rata by quantity, weight, value)
Allocation Date
- User Interface Changes
Purchase Order/Bill Entry: Add “+ Add Additional Costs” button in itemized lines area.
Item Settings: Add toggle for “Track Additional Costs” in Products & Services.
Reports: Update Inventory Item Summary, Profit & Loss, and custom management reports to include landed cost view.
- Cost Allocation Engine
Allocation logic triggered on:
Bill approval (if additional costs present)
Separate additional cost invoice linked to an inventory batch.
Weighted average cost recalculation for existing stock when post-purchase costs are applied.
- Backwards Compatibility
Non-participating users see no change in workflows.
Historical data remains unaffected unless the feature is explicitly enabled.
- API Changes
Extend Inventory API endpoints to allow GET/POST of additional cost data for integration with shipping or 3PL platforms.
Expected Outcomes
User-Level Outcomes:A business importing goods from China can now see COGS per SKU including freight & customs, making their profit reports align with reality.
Amazon sellers can allocate FBA fees per item, revealing that a product thought to have a 25% margin actually has only 10%, prompting pricing adjustments.
Xero-Level Outcomes:
Increased adoption in eCommerce, wholesale, and manufacturing verticals.
Competitive parity or leadership in SMB inventory functionality.
Higher customer lifetime value from advanced feature adoption.
Conclusion:
The “Additional Item Costs” feature will address one of Xero’s most significant inventory reporting limitations while keeping the product’s ease of use intact. By giving businesses the ability to capture all costs associated with getting an item ready for sale, Xero will enable accurate profitability analysis, informed decision-making, and strengthen its position in the competitive cloud accounting market.“Additional Item Costs” for Xero Products & Services
Executive Summary
Xero currently allows businesses to track basic purchase and sale prices for inventory items through its Products & Services functionality. However, in many industries, the true cost of an item extends far beyond its base purchase price — including shipping, customs, storage, Amazon FBA fees, handling charges, and other operational costs.Currently, these additional costs are not captured at the item level in Xero’s core inventory and reporting features, resulting in understated COGS and inflated profit figures.
This proposal introduces an “Additional Item Costs” feature within Xero’s Products & Services…
1 voteThanks for submitting your idea on Xero Product Idea's. We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
-
Xero Accounting app - Sales report table by month and year
I would like to be able to see sales totals on a simple table on the Xero app. I simply wish to see monthly sales totals as well as year totals per selected year. This helps me to get a quick snapshot of how my sales are increasing or decreasing, and also to view sales trends by month.
5 votesThanks for submitting your idea on Xero Product Idea's, Domenico. As you may have seen there is the Total Cash In and Out graph on the dashboard of the app. The dark blue bars show the total amount of cash that’s come into your bank account per month, and the light blue bars show the cash that’s gone out.
Appreciate there's no way to show this only based on invoices, or for a year view atm.
We'll monitor and track support your idea receives from the community.
You can find out and stay updated with all Xero releases on Xero Central.
-
Lock Dates - Option for an auto lock date every month
The ability to have a set lock date EACH month. For example, every month by the 5th the prior month is locked for users other than the advisers. Currently you can manually do this, IF you remember.
My issues is, if I do not remember the accounting clerk will go back multiple months creating entries and causing issues.
2 votes -
New Invoicing - Feedback
What I like that you added:
* Saving as draft!
* New Due Date drop-down selections (e.g. 14 days)What I do not like:
* No "add another invoice" option after save + print PDF, more clicks now
* When save + print PDF, now opens a new tab that needs closed, more clicks
* Cannot "copy" the invoice line "item" - I usually create many lines that I used to be able to copy & paste the "item", now more clicks
* Too much whitespace and font too large, I want to be able to see the data w/o having to scroll - while it is nice you allow turning off some fields (e.g. discount) please allow resizing fields, changing overall font size, or somehow make a "compact view"What I like that you added:
* Saving as draft!
* New Due Date drop-down selections (e.g. 14 days)What I do not like:
* No "add another invoice" option after save + print PDF, more clicks now
* When save + print PDF, now opens a new tab that needs closed, more clicks
* Cannot "copy" the invoice line "item" - I usually create many lines that I used to be able to copy & paste the "item", now more clicks
* Too much whitespace and font too large, I want to be able to see the data w/o…14 votesHi everyone, thanks for your feedback on new invoicing. We’re listening carefully to all feedback to make sure new invoicing has the functionality you need, as we prepare for retirement of the classic version.
We recognise that some things will be different, so we encourage you to spend some time familiarising yourself with the new version. We also believe all small businesses and advisors around the world can benefit from Xero, which is why we’re deeply committed to accessibility. We’re confident that in time, new invoicing will become easy to use and that you’ll enjoy the benefits of us being able to provide much more value on that platform quicker.There's some improvements we have made to enhance workflow. For example when you create a new invoice the cursor will begin in the Contacts field, from here you can tab through all fields of your invoice to enter detail. We’ve also developed smart suggestions for due dates based on common dates people use most, or you can use Xero’s keyboard shortcuts to save time entering dates in Xero. If you have set a default due date in your invoice settings this will be applied when using new invoicing.
Not being focused on a single idea alone, we’re going to close this thread, but please rest assured that we are taking on board your valuable feedback and there are even a couple of existing ideas mentioned in your feedback that you could join to monitor progress on, such as being able to reduce the number of steps and clicks involved in new invoicing, New Invoicing - Add line number, Invoice | Less clicks for printing PDF and sending receipts, and Invoicing | History - Show detail of action made.
Our invoicing product team are very keen to keep improving new invoicing and encourage you to start a new idea if you’re unable to find an existing one that matches your needs.
Hi everyone, thanks for your feedback on new invoicing. We’re listening carefully to all feedback to make sure new invoicing has the functionality you need, as we prepare for retirement of the classic version.
We recognise that some things will be different, so we encourage you to spend some time familiarising yourself with the new version. We also believe all small businesses and advisors around the world can benefit from Xero, which is why we’re deeply committed to accessibility. We’re confident that in time, new invoicing will become easy to use and that you’ll enjoy the benefits of us being able to provide much more value on that platform quicker.There's some improvements we have made to enhance workflow. For example when you create a new invoice the cursor will begin in the Contacts field, from here you can tab through all fields of your invoice to enter detail. We’ve…
-
Quote / Invoice - Select lines to copy to PO
When your quote involves different vendors, it would be nice to have the option to create POs with a click of a button for all the vendors but because you can't specify a vendor for each item then at least let us select the line items. Also very important, any additional information that was added to the description during the quote / invoice process should be carried over to the PO.
2 votes -
Reporting | Add multiple FY'S as common date selections
Report dates
On financial reports. Instead of last financial year of this financial year wouldn’t it be better to have the years as the selection ie 2024/25 2023/24 2022/23. it will be much quicker to select the year especially is going back further than the current year.3 votesThanks for sharing here, Kerri. Understand why you'd find this helpful and we'll start to get a sense from others that'd like to see this here, too.
I know it's a little different to what you're directly asking here, but perhaps comparison columns and saving as custom could help where you can run the report for multiple date ranges at once and view the comparison across each?
-
Add cheaper crypto services, and / or support direct crypto import into Xero
Please investigate cheaper crypto aggregation services than the ones available currently in your apps section. Currently (Aug 2025) all the ones there are for enterprise, or businesses that trade a LOT in crypto. And the prices are ludicrous for those of us with small amounts of crypto assets.
Maybe get the IRD to fund your research and development of this kind of thing, because it will make proper tax reconciliation possible, and their investment will pay dividends.
As an example, ZenLedger (https://zenledger.io/) lets us integrate all this information. It still costs a yearly fee (per tax year) but its orders of magnitude less than any of the others in the current Xero apps list.
An even better solution would be to provide native support inside Xero for importing crypto transactions. Now, I expect there would come a point where its too complicated, and an external service may be needed. Thats fine, because I would expect by that point, there would be sufficient need for that service.
But MANY people would only need pretty limited numbers of transactions per year.
Downloading our transactions via our Public Address is done by any of these services. So it would be a trivial task for Xero to do that.
Please investigate cheaper crypto aggregation services than the ones available currently in your apps section. Currently (Aug 2025) all the ones there are for enterprise, or businesses that trade a LOT in crypto. And the prices are ludicrous for those of us with small amounts of crypto assets.
Maybe get the IRD to fund your research and development of this kind of thing, because it will make proper tax reconciliation possible, and their investment will pay dividends.
As an example, ZenLedger (https://zenledger.io/) lets us integrate all this information. It still costs a yearly fee (per tax year) but…
1 voteThanks for submitting your idea on Xero Product Idea's. We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
-
Please add links to the websites of related companies in the apps directory
When we go to the apps directory, and click on an app we are interested, they are usually associated with an external company. For instance, Crypto websites that consolidate our crypto transactions, then can be imported into Xero.
But when I go to the information pages about the apps, there is no link I can find to the actual website of the company. There are usually links to support, or social media.
Please go one step further and just put in the official website.
The reason for this is because sometimes we are researching what services actually connect with Xero so we can use that, rather than start using something that doesn't connect.
When we go to the apps directory, and click on an app we are interested, they are usually associated with an external company. For instance, Crypto websites that consolidate our crypto transactions, then can be imported into Xero.
But when I go to the information pages about the apps, there is no link I can find to the actual website of the company. There are usually links to support, or social media.
Please go one step further and just put in the official website.
The reason for this is because sometimes we are researching what services actually connect with Xero…
1 voteThanks for submitting your idea on Xero Product Idea's. We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
-
payment pop up boxes
When I createa new sales invoice (or copy one) I do not want to see the annoying payment options box. When I click dismiss I expect it to be dismissed for good. I do not want it reappearing when it feels like. When I see it again I get annoyed with Xero. Its reappearance is just annoying and not helpful - dismissed means forever
1 voteThanks for submitting your idea on Xero Product Idea's. We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
-
BAS / Activity Report to show more (like the old version GST calculation page)
BAS - G3 GST Free sales & G14 Purchases GST Free Expenses.
It would be great if the new BAS reporting (Activity Statements) showed a GST calculation Worksheet, like the old reports used to. Showing more than just the 5 G figures that it currently does show.
This would make it easier when reconciling the BAS, instead of having to scroll through all of the transactions on the transactions page to find GST free figures.
1 voteHi 👋 your idea is being looked into by our Community team. We will be in touch soon to update you once your idea has been reviewed.
- Don't see your idea?